Revision history for EnteringVotesIntoAdmin


Revision [20948]

Last edited on 2018-02-02 10:50:49 by Paige
Additions:
At this point you may want to save the status again to ensure you don't lose any work. To enter votes, click the View Votes/Actions button as you did to enter sponsors. Do not click the Add Legislators button. This will add all legislators from both chambers and you will have to manually delete them. Using Ctrl+F, search for the legislators that appear on the voting record. The action defaults to “Yea,” so you will only need to amend the actions for Nays, Did Not Votes, and pair votes. Everyone will have their own method of moving through the vote breakdown and entering the votes into Admin. Use whatever method is most comfortable for you, just be sure to double check your work.
The vote breakdown will likely contain at least one type of action that does not appear on the drop down menu. These are designations like “abstained” and “excused;” for our purposes these will be recorded as “Did Not Vote.” Pair votes are exceedingly rare and will be clearly indicated on the vote breakdown. In this case be sure to assign both legislators a pair vote.
If you come across a legislator who is on the voting record but not listed in Admin, notify a staff member. This is usually the result of a mistake in Profiles or a legislator who has left office since the vote happened. If you come across a legislator who is listed in Admin but not on the voting record, this is a matter of lesser concern. This is usually the result of a legislator who entered office after the vote occurred.
Entering a vote incorrectly can be a very serious matter. It is of the utmost importance that you work slowly and carefully when entering a voting record. We would much rather you spend an inordinate amount of time entering a voting record than enter a vote erroneously. Take note of legislators with the same name, legislators listed by title, and any votes that were changed after the roll call.
When you have finished entering the voting record, simply close the tab. It will save automatically. Save the status again. You have now completed a Key Vote status.
If multiple votes for one piece of legislation were selected, you should now create a second Key Vote status. Otherwise skip this step and create any necessary non-Key Vote statuses (#5).
You will first enter:
(8) Key Vote check box
You will always reuse the title you previously assigned to the legislation. This is important for consistency and ease of use for our users. Deselect the “No title” check box and ensure that the drop down is set to “Yes.” Because you have already entered the temporary highlight, you should be able to do the same thing for the highlights field and reuse the previous highlight.
You will very rarely be able to completely reuse the previous synopsis. Different types of votes require different intro phrases, so unless both votes are straightforward “Passage” stages you will need to create a new synopsis at least for that reason. Any amendments to a piece of legislation may also have changed the bill enough to change the substance of your synopsis. Deselect the “No synopsis” check box and set the “use previous” drop down to “No” to create a new synopsis.
You will usually be able to reuse categories and tags. However if the legislation has been significantly changed between stages it may merit changes. Deselect the “No categories” check box. Ensure that the “use previous” drop down is set to the correct options for your purposes.
Whether or not you are able to reuse the bill text depends entirely on whether the text has been amended. If it has, be sure to set the use previous drop down to “No” and go through the same upload process as early. Be sure to click the “Overwrite” check box or the correct text will not upload.
After you save the status, you can open the View Votes/Actions window and enter the voting record for this stage just as you did for the previous Key Vote status.
There are other stages in the life of a bill that require an Admin status. These are primarily full chamber votes that do not qualify as Key Votes. Sometimes, particularly if the bill has died and the session has ended, we will enter a Referred to committee status. However, the vast majority of non-Key Vote statuses will be full chamber votes and that is the process that will be outlined here.
For a non-Key Vote, full chamber vote status you will enter:
(5) Yeas and Nays
(6) Rank
(7) Title
It is not necessary to enter categories and tags for a non-Key Vote status. However, entering categories and tags will ensure that you can use previous for other Key Votes or Governor's Status that come after this non-Key Vote status. It doesn't affect the live site, so it's ultimately up to you.
Do not enter highlights, a synopsis, bill text, or voting records for a non-Key Vote status. Do not select the Key Vote check box. If the vote was a voice vote, meaning that there are no Yeas and Nays to be entered, select the Voice Vote check box.
At this point you can save the status and move on to any additional non-Key Vote statuses.
For a Governor's status, you will enter:
(6) Title **if you do not enter this is will not appear on the governor's profile**
(7) Categories and tags
After you have saved the status the next step will differ depending on the governor's action.
-If the governor signed the bill: Open the View Votes/Actions tab. Select the governor from the list of legislators. Change the action to “Signed” and save.
-If the governor allowed the bill to pass without signature: Do nothing. You are finished with this status.
-If the governor vetoed the bill: **Do not enter this status here.** There is a different procedure for vetoes entirely.
Deletions:
For the votes, scroll down to the bottom of the screen where a group of buttons appear that were not available before saving the "key vote" status; they only appear after you reopen the status. Click the "View Votes/Actions" button, which will open a new window, just as it did when you entered the sponsor(s) and cosponsor(s). However, unlike adding the sponsor(s) and cosponsor(s), you will not be uploading the members of the legislature individually. Thus, you won't have to utilize the "Find In This Page..." function from the "Edit" drop-down menu. Rather, you will click the "Add _ State Legislators" button (ex: "Add AZ State Legislators" or "Add CA State Legislators"). As long as you selected the appropriate chamber (House or Senate) in admin, all of the members of that chamber will automatically be uploaded.
At this point, you should download a copy of the vote breakdown from the UTBox digital bill folder. Using the vote breakdown, you will assign the appropriate vote to EACH member of the legislature. At the top of the screen, there is a set of buttons. Click the "by Last Name" button to alphabetize the members, because the vast majority of vote breakdowns organize the members of the legislature alphabetically. Proceed to click the name of the first member listed, which will open an "Action" drop -down menu at the bottom of the list along side two buttons: "Reset" (ignore this button altogether) and "Save." For EACH member, open the "Action" drop-down menu and select one of the following: "Yea," "Nay," "No Vote," "Pair Yea," or "Pair Nay." After applying the appropriate vote, click the "Save" button. After saving a vote, the next member listed will automatically be selected. Again, open the "Action" drop-down menu, select the appropriate vote, and click the "Save" button. You will do this for EVERY member of the legislature.
- Note: You must select and save the vote for EVERY legislator whose vote is listed on the vote breakdown. Mislabeling a vote is a serious matter, and saving every single vote helps to ensure that this doesn't happen. Furthermore, by saving every vote, you also can spot a correction that needs to be made in the Research Department. If you see a member listed in admin who is not listed on the vote breakdown, or a member listed on the vote breakdown but not listed in admin, notify a Key Votes staff member, who will then notify the Research Department to make the correction. Remember: **YOU MUST SAVE EVERY SINGLE VOTE!!!!**
- Note: With respect to the classification of votes, "No Vote" includes anyone who does NOT issue a vote of "Yea," "Nay," "Pair Yea," or "Pair Nay." This includes members listed as "absent," "excused," "abstaining," "present," "presiding," etc. Also, it's worth noting that "Pair Yea" and "Pair Nay" votes are extremely rare, but we do encounter them from time to time.
Once you have saved all of the votes, close the "View Votes/Actions Window." Then, click the "Save" button in the original admin window.
If multiple votes for one piece of legislation were selected, proceed to create a second "key vote" status. Otherwise, skip this step, and proceed to create the "other statuses for web" (#5).
The first set of information that must be inputted into the second "key vote" status consists of:
(7) Tags, if applicable
Then, click the "Key Vote" check box, located above the "Yea" and "Nay" text boxes. This identifies the status in admin as a "key vote," rather than an "other status for web."
The next step is to determine whether you can reuse the following information that you inputted for the introduced status and the first "key vote" status:
(1) Title
(2) Synopsis
(3) Bill Text
(4) Categories & Tags
If the information is at all different, then you must input the new information into this status. For example, if we selected the Senate Passage and House Passage with Amendment votes for a bill, you already know that you cannot reuse the bill text. If the amendments adopted by the House were enough to change the official title and/or the title we assigned to the bill, then you can't reuse the information in admin. If there were additional categories for the House Passage with Amendment stage, then you would have to manually select the categories for that status, rather than reuse the ones for the Senate Passage status. However, you will always be able to reuse the previous synopsis that is inputted into the "Synopsis" text box.
For any information that CAN be reused, do the following:
(1) Titles: Deselect the "No title" check box and ensure that the "Yes" option is selected from the "Use earlier title" drop-down menu.
(2) PVS Highlights: Deselect the "No highlights" check box and ensure that the "Yes" option is selected from the "Use earlier highlights" drop-down menu.
(3) Synopsis: Deselect the "No synopsis" check box and ensure that the "Yes" option is selected from the "Use earlier synopsis" drop-down menu.
(4) Bill Text: Deselect the "No text" check box and ensure that the "Yes" option is selected from the "Use earlier text" drop-down menu.
(5) Categories: Deselect the "No categories" check box and ensure that the "Yes" option is selected from the "Use earlier categories" drop-down menu.
For any information that CANNOT be reused, complete the following steps:
(1) Titles: Deselect the "No title" check box and select the "No" option from the "Use earlier title" drop-down menu. Proceed to input the title for this specific status.
(2) Bill Text: Deselect the "No text file" check box and select the "No" option from the "Use earlier text file" drop-down menu. Click the "Overwrite" check box listed above the "Upload" button. Proceed to upload the bill text for this specific status in the same manner that you did for the first "key vote" status.
(3) Categories: deselect the "No categories" check box and select the "No" option from the "Use earlier categories" drop-down menu. Proceed to input the categories for this specific status.
Click the "Save" button, and you have successfully created a second "key vote" status. However, you are not finished with this status. Like the first "key vote" status, the "View Votes/Actions" button is only available after you have saved the status. Therefore, return to where the statuses are listed and click the "View" link, located next to the second "key vote" status that you have just created.
Scroll to the bottom of the screen and click the "View Votes/Actions" button, which opens a new window. Download a copy of the vote breakdown from UTBox, and proceed to enter the votes in the same EXACT manner as the first "key vote" status - all of the same rules apply. Once you're finished, close the "View Votes/Actions" window and click the "Save" button in the original admin screen.
Note: If you are adding a second key vote to a bill that has a Referred to Committee stage as its last status, ask a staff member to show you how to proceed. They will likely direct you to delete the Referred to Committee stage, but please check with staff first.
Once you arrive at an "other status" in a bill history, proceed to create a status entry in Admin. This allows us to have a complete bill history available for our users.
- Note: If you encounter a veto that hasn't yet been entered, notify a Key Votes staff member.
If the only "other status" listed on the bill history sheet is a Referred to Committee stage, then the following information needs to be inputted into Admin:
(2) Stage
(3) Status Date
(4) Rank
(5) Committee Action
For some bills, Referred to Committee will be the last stage that occurs. However, many bills will go through other actions which will eventually be added and reflected on Admin. Keep in mind that a Referred to Committee status may be temporary in this case, as we will go back and delete the Referred to Committee status once we add additional statuses, such as a second Key Vote. This must be done cautiously to ensure that previous entries are not erroneously deleted.
If the "other statuses" are non-Key Votes votes, then the following information needs to be inputted into Admin:
(3) Date of Vote
(4) Roll Call Number, if applicable
(6) Yeas and Nays, if applicable
(7) Note, if applicable
(8) Categories and Tags (reuse previous categories)
After you have inputted all of the above information, where applicable, DO NOT input any additional information into admin for the "other statuses." **Specifically, do not input a vote breakdown, title, synopsis, or bill text like you would for a key vote.** Current Department policy is to only enter these in as indicators of a Key Vote as that would be what we anticipate our users to be most interested in.
DO NOT check the "Key Vote" check box for "other statuses."
Sometimes, a legislature will not record the "Yeas" and "Nays," and instead utilize a "Voice Vote" to pass the motion. When you encounter this, leave the "Yea" and "Nay" text boxes blank, and click the "Voice Vote" check box, located just above the "Yea" and "Nay" text boxes.
When finished, scroll to the bottom of the screen and select and click the "Save" button.
If the "other status" is a Governor's status, then the following information needs to be inputted into admin:
(6) **Title** (this is important, otherwise it will not show up on the Governor's bio page!)
(7) Categories and Tags (reuse previous)
(8) Gov Action
If you select "Governor" from the "Level" drop-down menu, "Passage" is automatically selected from the "Stage" drop-down menu. When a bill is signed, the outcome is always "Passed."
After you have inputted all of the above information, scroll to the bottom of the screen and click the "Save" button. However, you are not finished with this status. You still have to input the governor action in the "View Votes/Actions" window. Scroll to the bottom of the page and click the "View Votes/Actions" button. A new window should open, just as it does when you are entering votes. There is a list of every member of the legislature at the bottom of the screen - the governor should be the name at the bottom of the list. Click the "Add" link next to his or her name. Once the governor has been uploaded to the top of the screen, click his or her name. An "Action" drop-down menu should appear, just as it does when your entering votes, except the contents of the drop-down menu are different. Select "Sign" from the "Action" drop-down menu, and then click the "Save" button.
**Rarely, you will see a bill become law without a governor's signature. In these cases, do create a governor stage but do not enter in a governor's action (ie sign/veto) and an appropriate headline will automatically appear on the website explaining what happened to the bill**.
Once you're finished, close the "View Votes/Actions" window and click the "Save" button in the original Admin screen.

Revision [20947]

Edited on 2018-02-02 09:18:41 by Paige

No Differences

Revision [20946]

Edited on 2018-02-01 17:49:10 by Paige
Additions:
The first step to entering a vote is to search for existing Admin entries for that legislation. We cannot have two entries for one piece of legislation in Admin.
When searching for an existing Admin entry, remember to select the correct state and ensure that the date range is correct for that legislation. The only thing you need to type into the search box is the bill number.
- Note: If you are entering a vote(s) for legislation that already has an entry in admin, be sure to check the state legislature website for any changes to the sponsors and co-sponsors and update the introduced status to reflect them.
If your search does NOT produce an existing entry, proceed to create a new entry for that state by selecting the state from the lower drop down menu and clicking the "Add new for" button. After clicking the button, a new tab should open.
Introduction is the first stage in the life of legislation and the first status you will enter in Admin. Every single bill will have an introduced status.
You will initially enter:
(1) Date Introduced
(2) Type (usually is "Legislation" or "Amendment")
(3) Bill Number (use the drop down menu to select the prefix)
Enter the information into the appropriate fields in Admin. Then click save, creating an entry for the bill in Admin. This will allow you to enter the rest of the necessary information.
Open the status to enter the rank and title and access the View/Votes Action button. Enter a numeral 1 in the rank field. Uncheck the “no title” box and enter a title based on a preliminary reading of the press file and text. Then, scroll to the bottom of the page and click the View Votes/Actions button to enter sponsors.
The View Votes/Actions button will always open a new tab in Admin. At the top of the page is a row of buttons followed by a large blank space. Below the blank space is a list of every legislator. Using Ctrl+F, search for the bills sponsors. Be wary of legislators with the same last name. When you are sure you have the correct legislator, click the “Add” button next to their name. This will send the legislator up into the blank space, where a list of legislators and their actions will form. The action will always default to “Co-sponsor.” To change the action, click the legislator's name. A drop down menu of actions will appear. Select “Sponsor” and save. If you do not save for **each** legislator the actions will not update correctly. When you have added all sponsors and co-sponsors and assigned the correct actions to them, simply close the tab. The View Votes/Actions tab saves automatically when closed. Be sure to save the status itself in the main Admin page as well.
Some states allow bills to be sponsored by legislative committee, and the process for entering that information is slightly difference. It is done in the Committee Actions tab, and you can find instructions for entering them on the **[[AmendingCommitteeSponsors committee sponsors wiki]]**.
Entering sponsors is the last step to creating an introduced status. Be sure to double check the data to make sure it has all been entered correctly. Do not input any additional information into the introduced status.
After creating the introduced status, or upon opening an existing entry, you must create the Key Vote status.
To begin, click the "Add New Status" button above the list of statuses (which at this point will only list the introduced status).
- Note: Do not reopen the introduced status using the "View" button and proceed to input the information for the first "key vote" status. Always click the "Add New Status" button and proceed from there.
First, input the following information:
(7) Rank
Then, click the "Key Vote" check box, located just above the "Yea" and "Nay" text boxes. This identifies the status in admin as a "key vote," rather than another type of status.
To reuse the title created during the introduced status, deselect the “No Title” box. The “Reuse Previous Title” drop down defaults to “Yes,” so the title field should automatically populate with the previous title.
Deselect the “No Highlight” box. Because no previous highlights exist, the “Use Previous” drop down should default to “No.” Copy and paste the temporary highlight into this field. Go through the same steps for the synopsis field, and enter a temporary synopsis based on a preliminary reading of the press file and bill text.
At this point, scroll down and save the status. The bill text and voting record cannot be entered until the status has been saved. Although categories and tags can be entered beforehand, tags will not save properly and you will just have to re-enter them.
Open the status and scroll down to the categories field and deselect the "No category" box, located above the list of categories. Enter all applicable categories and tags, relying on your categories and tags training.
Below the tags box are a group of boxes and buttons managing the bill text. There is a “No text” box on the left side; deselect it. Click the “Choose file” button on the right to open your computer's documents window. Locate the correct bill text and select the file. Only a pdf will work; the “.pdf” suffix must be lowercase or the file will not upload correctly. When you have selected the file, click the “Upload” button. When the file has uploaded a successful upload message will appear above the “Choose file” button. There should also be a file name in the “Bill Text” field to the left.
- Note: if you are replacing an existing bill text in the Key Vote status, you MUST click the "Overwrite" check box located below the "Choose file" button. This still applies if you have clicked the "clear" button and there is no file listed in the "text file name" text box.
Deletions:
When entering votes, it is important that you search for existing Admin entries for that legislation before proceeding to create a new entry. We CANNOT have two entries for one piece of legislation in Admin.
When searching for an existing Admin entry, remember to select the correct state and ensure that the date range is correct for that legislation. The only thing you need to type into the search box is the bill number.
- Note: If you are entering a vote(s) for legislation that already has an entry in admin, there is one issue that must be addressed that is normally covered under the requirements for the introduced status (#2): sponsors and cosponsors. Some states add additional sponsors and co-sponsors throughout the course of the legislative process. Check to see if additional sponsors or cosponsors have been added for that legislation by going to that state's website. If so, refer to the requirements for the introduced status (#2) on how to input sponsors and cosponsors.
If your search does NOT produce an existing entry, proceed to create a new entry for that state by selecting the state from the drop down menu and clicking the "Add new for" button. After clicking the button, a new window should open.
The first step in creating a new Admin entry is to create an introduced status (stage) for the legislation.
The first set of information that must be inputted consists of:
(1) Title
(2) Date Introduced
(3) Type (usually is "Legislation" or "Amendment")
(4) Bill Number
Input the information into the appropriate place in Admin. Once you have finished this step, click the "Save" button, which effectively establishes the introduced status, thereby officially creating an Admin entry for that legislation.
The second set of information that must be inputted for the introduced status are the sponsor(s) and cosponsor(s). The introduced status is where we add and remove sponsors and cosponsors. Therefore, after you have created the introduced status, click the "View" link to reopen the status. Scroll down to the bottom of the screen and click the "View Votes/Actions" button.
The "View Votes/Actions" button will always open a new window in Admin. At the top of the screen, there is a list of buttons with a large blank space below it. If you scroll down, there is a list of every member of the legislature. Ensure that there are not additional members of the legislature with the same surname. If you do find multiple members with the same surname, determine which member is the correct sponsor or cosponsor. Typically, the legislature will note the individual's first name or district number to assist you in distinguishing between members with identical surnames. Once you have identified the correct sponsor or cosponsor, click the "Add" link next to their name. This will send that member's name to the top of the screen. It always defaults to "Co-sponsor." If you click on that member's name, the "Action" drop-down menu will appear below. The drop-down menu contains the following options: "Sponsor," "Co-Sponsor," or "By Request." Ignore the "By Request" option altogether. Select either "Sponsor" or "Cosponsor" and click the "Save" button. Proceed to do this for EACH sponsor and cosponsor. Once you have completed the list of sponsors and cosponsors, close the "View Votes/Actions" window entirely; changes are automatically saved. Then save the Introduced stage.
Some states allow bills to be sponsored by legislative committee, and the process for entering that information is slightly difference. You may use the **[[AmendingCommitteeSponsors committee sponsors page]]** to enter those in.
Scroll down to where the categories are selected and deselect the "No category" checkbox, located above the list of categories. Proceed to select all of the categories that were assigned to that vote (they should be entered on the Google Doc). Hold down the "Ctrl" key to select multiple categories. Entries after June 2013 should have categories applied to all stages.
If the bill folder has tags listed, enter those in the box below the categories by typing what is entered on the Google Doc.
Finally, input "1" into the Rank field in the Introduced status. This is especially important for congressional amendments, which may be introduced and voted upon on the same day. Inputting a rank allows the statuses to be ordered correctly on our website.
Do NOT input any additional information into the Introduced status.
After creating the introduced status and adding the sponsor(s) and/or cosponsor(s), or if you have opened an existing admin entry to input a recently selected vote, the next step is to create a "key vote" status. This refers to a status that you create for a vote that we have selected to cover, rather than an "other status for web."
- Note: Do not reopen the introduced status using the "View" button and proceed to input the information for the first "key vote" status. Always click the "Add New Status" button and proceed from there. EVERY SINGLE ENTRY REQUIRES AN INTRODUCED STATUS.
The first set of information that must be inputted into a "key vote" status consists of:
Then, click the "Key Vote" check box, located just above the "Yea" and "Nay" text boxes. This identifies the status in admin as a "key vote," rather than an "other status for web."
The next step is to REUSE the title that you inputted for the introduced status. To reuse this information for the title, simply deselect the "No Title" checkbox, located above the "Title" text box. As long as the "Yes" option is selected from the "Use earlier title" drop-down menu (it defaults to "Yes"), you can reuse the title that was inputted for the introduced status.
Ignore the "Official Synopsis" text box and proceed to input the temporary highlight into the "Highlights" section and create the synopsis from a preliminary reading of the press file and bill text and enter it into the "Synopsis" text box. To do so, deselect the "No highlights" and "No synopsis" checkbox, located above the "Synopsis" and "Highlights" text boxes. Because there wasn't a PVS synopsis entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Copy and paste the temporary "highlight" into the "highlight" text box and copy in your preliminary synopsis into the "synopsis" text box.
Scroll down to where the categories are selected and deselect the "No category" checkbox, located above the list of categories. Because categories were entered for the introduced status, you should be able to simply reuse existing categories. Double check that all of the categories that were assigned to that vote (they should be entered on the Google Doc) are still selected. Hold down the "Ctrl" key to select multiple categories.
If the Google Doc has tags listed, enter those in the box below the categories by typing what is entered.
After the above steps have been completed, click the "Save" button, and you have successfully created a "key vote" status. However, you are not finished with this status. There are two steps that cannot be completed until after you have reopened the "key vote" status:
(1) Uploading the Bill Text
(2) Inputting the Votes
First, return to where the statuses are listed and click the "View" link located next to the "key vote" status that you have just created.
For the bill text, scroll down until you see a group of text boxes and buttons that allow you to upload a text file. Prior to saving the "key vote" status, these features should not have been available; they only appear after you reopen the status. First, deselect the "No text" check box. Then, click the "Browse..." button, which should open a new window that allows you to upload a .pdf file. Select the bill text file from the appropriate electronic folder. If you are using Box, you can download the bill text to your desktop and then upload it from there. Remember that the bill text MUST be a pdf file. In addition, the file MUST have a lowercase ".pdf" suffix. Otherwise, it will not upload correctly. Once you have selected the bill text, click the "Upload" button, located below the "Browse..." button. Ensure that the file was uploaded properly - there should be a file with a ".pdf" suffix visible in the "Text file name" text box, and a message listed just above the "Browse" button indicating that the file was uploaded correctly (ex: "File Bill Text - House Passage.pdf has been uploaded."). If you want to ensure that you uploaded the correct bill text, click the "download" button, which will open the pdf file.
- Note: if you are replacing an existing bill text in the "key vote" status, you MUST click the "Overwrite" check box located below the "Browse..." button. This still applies if you have clicked the "clear" button and there is no file listed in the "text file name" text box.

Revision [17186]

Edited on 2016-01-21 11:24:45 by jacesternadel
Additions:
Scroll down to where the categories are selected and deselect the "No category" checkbox, located above the list of categories. Proceed to select all of the categories that were assigned to that vote (they should be entered on the Google Doc). Hold down the "Ctrl" key to select multiple categories. Entries after June 2013 should have categories applied to all stages.
If the bill folder has tags listed, enter those in the box below the categories by typing what is entered on the Google Doc.
Scroll down to where the categories are selected and deselect the "No category" checkbox, located above the list of categories. Because categories were entered for the introduced status, you should be able to simply reuse existing categories. Double check that all of the categories that were assigned to that vote (they should be entered on the Google Doc) are still selected. Hold down the "Ctrl" key to select multiple categories.
If the Google Doc has tags listed, enter those in the box below the categories by typing what is entered.
At this point, you should download a copy of the vote breakdown from the UTBox digital bill folder. Using the vote breakdown, you will assign the appropriate vote to EACH member of the legislature. At the top of the screen, there is a set of buttons. Click the "by Last Name" button to alphabetize the members, because the vast majority of vote breakdowns organize the members of the legislature alphabetically. Proceed to click the name of the first member listed, which will open an "Action" drop -down menu at the bottom of the list along side two buttons: "Reset" (ignore this button altogether) and "Save." For EACH member, open the "Action" drop-down menu and select one of the following: "Yea," "Nay," "No Vote," "Pair Yea," or "Pair Nay." After applying the appropriate vote, click the "Save" button. After saving a vote, the next member listed will automatically be selected. Again, open the "Action" drop-down menu, select the appropriate vote, and click the "Save" button. You will do this for EVERY member of the legislature.
Scroll to the bottom of the screen and click the "View Votes/Actions" button, which opens a new window. Download a copy of the vote breakdown from UTBox, and proceed to enter the votes in the same EXACT manner as the first "key vote" status - all of the same rules apply. Once you're finished, close the "View Votes/Actions" window and click the "Save" button in the original admin screen.
Deletions:
Scroll down to where the categories are selected and deselect the "No category" checkbox, located above the list of categories. Proceed to select all of the categories that were assigned to that vote (they should be written on the front of the paper folder). Hold down the "Ctrl" key to select multiple categories. Entries after June 2013 should have categories applied to all stages.
If the bill folder has tags listed, enter those in the box below the categories by typing what is written on the folder.
Scroll down to where the categories are selected and deselect the "No category" checkbox, located above the list of categories. Because categories were entered for the introduced status, you should be able to simply reuse existing categories. Double check that all of the categories that were assigned to that vote (they should be written on the front of the paper folder) are still selected. Hold down the "Ctrl" key to select multiple categories.
If the bill folder has tags listed, enter those in the box below the categories by typing what is written on the folder.
At this point, you should take out the hard copy of the vote breakdown from the folder. Using the vote breakdown, you will assign the appropriate vote to EACH member of the legislature. At the top of the screen, there is a set of buttons. Click the "by Last Name" button to alphabetize the members, because the vast majority of vote breakdowns organize the members of the legislature alphabetically. Proceed to click the name of the first member listed, which will open an "Action" drop -down menu at the bottom of the list along side two buttons: "Reset" (ignore this button altogether) and "Save." For EACH member, open the "Action" drop-down menu and select one of the following: "Yea," "Nay," "No Vote," "Pair Yea," or "Pair Nay." After applying the appropriate vote, click the "Save" button. After saving a vote, the next member listed will automatically be selected. Again, open the "Action" drop-down menu, select the appropriate vote, and click the "Save" button. You will do this for EVERY member of the legislature.
Scroll to the bottom of the screen and click the "View Votes/Actions" button, which opens a new window. Take out the hard copy of the vote breakdown that you printed out while preparing the folder, and proceed to enter the votes in the same EXACT manner as the first "key vote" status - all of the same rules apply. Once you're finished, close the "View Votes/Actions" window and click the "Save" button in the original admin screen.

Revision [15806]

Edited on 2015-05-28 09:53:06 by EstherMandelbaum
Additions:
Note: If you are adding a second key vote to a bill that has a Referred to Committee stage as its last status, ask a staff member to show you how to proceed. They will likely direct you to delete the Referred to Committee stage, but please check with staff first.
Deletions:
Note: If you are adding a second key vote to a bill that has a Referred to Committee stage as its last status, ask a staff member to show you how to proceed.

Revision [15793]

Edited on 2015-05-28 09:36:33 by EstherMandelbaum
Additions:
Note: If you are adding a second key vote to a bill that has a Referred to Committee stage as its last status, ask a staff member to show you how to proceed.
For some bills, Referred to Committee will be the last stage that occurs. However, many bills will go through other actions which will eventually be added and reflected on Admin. Keep in mind that a Referred to Committee status may be temporary in this case, as we will go back and delete the Referred to Committee status once we add additional statuses, such as a second Key Vote. This must be done cautiously to ensure that previous entries are not erroneously deleted.

Revision [15758]

Edited on 2015-05-28 08:17:49 by EstherMandelbaum

No Differences

Revision [15757]

Edited on 2015-05-28 08:15:11 by EstherMandelbaum
Additions:
For a quick checklist of this Guide, visit the **[[EnteringVotesIntoAdminChecklist Vote Entry Checklist]]**.
Deletions:
For a quick checklist of this Guide, visit the **[[EnteringVotesIntoAdminChecklist Entering Votes in Admin Checklist]]**.

Revision [13398]

Edited on 2015-01-27 11:51:45 by DilipKanuga
Additions:
----
[[CategoryKeyVotes Key Votes Homepage]] | [[UTInternTraining Training Guide]] | [[SummaryWritingGuide Summary Writing Guide]] | [[VoteEnteringGuide Vote Entering Guide]] | [[CongressGuide Congress Guide]] | [[StatusUpdateGuide Status Update Guide]] | [[WebCheckGuide Web Check Guide]]

Revision [13168]

Edited on 2015-01-22 14:54:02 by DilipKanuga
Additions:
If the only "other status" listed on the bill history sheet is a Referred to Committee stage, then the following information needs to be inputted into Admin:
(4) Rank
(5) Committee Action
If the "other statuses" are non-Key Votes votes, then the following information needs to be inputted into Admin:
(6) Yeas and Nays, if applicable
(7) Note, if applicable
(8) Categories and Tags (reuse previous categories)
After you have inputted all of the above information, where applicable, DO NOT input any additional information into admin for the "other statuses." **Specifically, do not input a vote breakdown, title, synopsis, or bill text like you would for a key vote.** Current Department policy is to only enter these in as indicators of a Key Vote as that would be what we anticipate our users to be most interested in.
DO NOT check the "Key Vote" check box for "other statuses."
When finished, scroll to the bottom of the screen and select and click the "Save" button.
Deletions:
If the only "other status" listed on the bill history sheet is a Referred to Committee stage, then the following information needs to be inputted into admin:
(4) Committee
If the "other statuses" are votes, then the following information needs to be inputted into admin:
(5) Yeas and Nays, if applicable
(6) Note, if applicable
(7) Categories (reuse previous categories)
(8) Tags, if applicable
DO NOT select the "key vote" check box for "other statuses."
After you have inputted all of the above information, where applicable, DO NOT input any additional information into admin for the "other statuses." **Specifically, do not input a vote breakdown, title, synopsis, or bill text like you would for a key vote.** Current department policy is to only enter these in as indicators of a key vote as that would be what we anticipate our users to be most interested in. Instead, scroll to the bottom of the screen and select and click the "Save" button.

Revision [13167]

Edited on 2015-01-22 14:51:27 by DilipKanuga
Additions:
Once you arrive at an "other status" in a bill history, proceed to create a status entry in Admin. This allows us to have a complete bill history available for our users.
- Note: If you encounter a veto that hasn't yet been entered, notify a Key Votes staff member.
Deletions:
Once you are finished with the "key vote" statuses, proceed to create a status for EACH "other status" that is on the bill history sheet. This means that when the vote is released to our website, we will have a complete bill history available for our users.
- Note: There is one exception to this rule: a Governor's veto. If the Governor vetoes legislation, and this includes any kind of partial veto ("line-item veto"), you will NOT create a status for that. A Key Votes staff member is assigned to inputting vetoes, and anytime a veto is entered into admin, a status is automatically created. Therefore, if you were to create a status for a Governor's veto, there will eventually be two statuses. In fact, if the Governor did veto legislation, there should already be an entry in admin for that legislation, because the veto will likely have already been entered. However, if you encounter a veto that hasn't yet been entered, notify a Key Votes staff member.

Revision [13163]

Edited on 2015-01-22 14:04:08 by DilipKanuga
Additions:
======Vote Entering - Entering Votes in Admin Guide======----
Deletions:
======Vote Entering - Entering Votes in Admin Guide>>[[VoteEnteringGuide Vote Entering Guide]]>>======----

Revision [13162]

Edited on 2015-01-22 14:03:10 by DilipKanuga
Additions:
======Vote Entering - Entering Votes in Admin Guide>>[[VoteEnteringGuide Vote Entering Guide]]>>======----
Deletions:
======Vote Entering - Entering Votes in Admin Guide >>[[VoteEnteringGuide Vote Entering Guide]]>>======----

Revision [13161]

Edited on 2015-01-22 14:02:14 by DilipKanuga
Additions:
======Vote Entering - Entering Votes in Admin Guide >>[[VoteEnteringGuide Vote Entering Guide]]>>======----
Deletions:
======Vote Entering - Entering Votes in Admin Guide >>[[VoteEnteringGuide Vote Entering Guide>>======----

Revision [13160]

Edited on 2015-01-22 14:02:06 by DilipKanuga
Additions:
======Vote Entering - Entering Votes in Admin Guide >>[[VoteEnteringGuide Vote Entering Guide>>======----
Deletions:
======Vote Entering - Entering Votes in Admin Guide======----

Revision [13159]

Edited on 2015-01-22 14:01:10 by DilipKanuga
Additions:
For a quick checklist of this Guide, visit the **[[EnteringVotesIntoAdminChecklist Entering Votes in Admin Checklist]]**.
Deletions:
For a quick checklist of this Guide, visit the**[[EnteringVotesIntoAdminChecklist Entering Votes in Admin Checklist]]**.

Revision [13158]

Edited on 2015-01-22 14:01:02 by DilipKanuga
Additions:
For a quick checklist of this Guide, visit the**[[EnteringVotesIntoAdminChecklist Entering Votes in Admin Checklist]]**.
Deletions:
For a quick checklist of this Guide, visit **[[EnteringVotesIntoAdminChecklist the Entering Votes in Admin Checklist]]**.

Revision [13110]

Edited on 2015-01-22 12:46:58 by DilipKanuga
Additions:
=={{anchor target="OtherStatuses" text="5. Other Statuses"}}==
Deletions:
=={{anchor target="OtherStatuses" text="5. Other Statuses For Web"}}==

Revision [13109]

Edited on 2015-01-22 12:46:50 by DilipKanuga
Additions:
{{anchor name="OtherStatuses"}}====5. __Other Statuses__====
Deletions:
{{anchor name="OtherStatuses"}}====5. __"Other Statuses For Web"__====

Revision [13108]

Edited on 2015-01-22 12:46:08 by DilipKanuga
Additions:
**Rarely, you will see a bill become law without a governor's signature. In these cases, do create a governor stage but do not enter in a governor's action (ie sign/veto) and an appropriate headline will automatically appear on the website explaining what happened to the bill**.
Deletions:
**Occasionally you will see a bill become law without a governor's signature. In these cases, do create a governor stage but do not enter in a governor's action (ie sign/veto) and an appropriate headline will automatically appear on the website explaining what happened to the bill**.

Revision [13107]

Edited on 2015-01-22 12:45:48 by DilipKanuga
Additions:
If the "other status" is a Governor's status, then the following information needs to be inputted into admin:
(5) Rank
(6) **Title** (this is important, otherwise it will not show up on the Governor's bio page!)
(7) Categories and Tags (reuse previous)
(8) Gov Action
After you have inputted all of the above information, scroll to the bottom of the screen and click the "Save" button. However, you are not finished with this status. You still have to input the governor action in the "View Votes/Actions" window. Scroll to the bottom of the page and click the "View Votes/Actions" button. A new window should open, just as it does when you are entering votes. There is a list of every member of the legislature at the bottom of the screen - the governor should be the name at the bottom of the list. Click the "Add" link next to his or her name. Once the governor has been uploaded to the top of the screen, click his or her name. An "Action" drop-down menu should appear, just as it does when your entering votes, except the contents of the drop-down menu are different. Select "Sign" from the "Action" drop-down menu, and then click the "Save" button.
**Occasionally you will see a bill become law without a governor's signature. In these cases, do create a governor stage but do not enter in a governor's action (ie sign/veto) and an appropriate headline will automatically appear on the website explaining what happened to the bill**.
Once you're finished, close the "View Votes/Actions" window and click the "Save" button in the original Admin screen.
Deletions:
If the "other status" is a Governor's signature, then the following information needs to be inputted into admin:
(5) **Title** (this is important, otherwise it will not show up on the Governor's bio page!)
(6) Categories (reuse previous)
After you have inputted all of the above information, scroll to the bottom of the screen and click the "Save" button. However, you are not finished with this status. You still have to upload the Governor in the "View Votes/Actions" window.
After you have created the status for the Governor's action, click the "View" link to reopen the status. Scroll to the bottom of the page and click the "View Votes/Actions" button. A new window should open, just as it does when you are entering votes. There is a list of every member of the legislature at the bottom of the screen - the Governor should be the name at the bottom of the list. Click the "Add" link next to his or her name. Once the Governor has been uploaded to the top of the screen, click his or her name. An "Action" drop-down menu should appear, just as it does when your entering votes, except the contents of the drop-down menu are different. Select "Sign" from the "Action" drop-down menu, and then click the "Save" button.
Occasionally you will see a bill become law without the governor's signature. In these cases, do create a Governor stage but do not enter in a governor's action (ie sign/veto) and an appropriate headline will automatically appear on the website explaining what happened to the bill.
Once you're finished, close the "View Votes/Actions" window and click the "Save" button in the original admin screen.

Revision [13105]

Edited on 2015-01-22 12:35:11 by DilipKanuga
Additions:
When entering votes, it is important that you search for existing Admin entries for that legislation before proceeding to create a new entry. We CANNOT have two entries for one piece of legislation in Admin.
When searching for an existing Admin entry, remember to select the correct state and ensure that the date range is correct for that legislation. The only thing you need to type into the search box is the bill number.
If your search DOES produce an entry, open that entry and skip the requirements for the introduced status (#2) and proceed to insert "Key Vote" statuses (#3).
- Note: If you are entering a vote(s) for legislation that already has an entry in admin, there is one issue that must be addressed that is normally covered under the requirements for the introduced status (#2): sponsors and cosponsors. Some states add additional sponsors and co-sponsors throughout the course of the legislative process. Check to see if additional sponsors or cosponsors have been added for that legislation by going to that state's website. If so, refer to the requirements for the introduced status (#2) on how to input sponsors and cosponsors.
The first step in creating a new Admin entry is to create an introduced status (stage) for the legislation.
Input the information into the appropriate place in Admin. Once you have finished this step, click the "Save" button, which effectively establishes the introduced status, thereby officially creating an Admin entry for that legislation.
The second set of information that must be inputted for the introduced status are the sponsor(s) and cosponsor(s). The introduced status is where we add and remove sponsors and cosponsors. Therefore, after you have created the introduced status, click the "View" link to reopen the status. Scroll down to the bottom of the screen and click the "View Votes/Actions" button.
The "View Votes/Actions" button will always open a new window in Admin. At the top of the screen, there is a list of buttons with a large blank space below it. If you scroll down, there is a list of every member of the legislature. Ensure that there are not additional members of the legislature with the same surname. If you do find multiple members with the same surname, determine which member is the correct sponsor or cosponsor. Typically, the legislature will note the individual's first name or district number to assist you in distinguishing between members with identical surnames. Once you have identified the correct sponsor or cosponsor, click the "Add" link next to their name. This will send that member's name to the top of the screen. It always defaults to "Co-sponsor." If you click on that member's name, the "Action" drop-down menu will appear below. The drop-down menu contains the following options: "Sponsor," "Co-Sponsor," or "By Request." Ignore the "By Request" option altogether. Select either "Sponsor" or "Cosponsor" and click the "Save" button. Proceed to do this for EACH sponsor and cosponsor. Once you have completed the list of sponsors and cosponsors, close the "View Votes/Actions" window entirely; changes are automatically saved. Then save the Introduced stage.
- WARNING: When uploading sponsors and cosponsors, DO NOT click the "Add _ State Legislators" button. Although it doesn't affect the live website, if clicked, you will have to individually delete all members.
- Note: If you have difficulty finding the sponsor(s) and co-sponsor(s) for a bill, or are unsure whether an individual should be classified as a sponsor or co-sponsor, you may use the **[[FindingSponsorsandCosponsors Guide to Finding Sponsors and Co-Sponsors in Each State]]**. The guide contains helpful, state-specific information about how to find and properly classify sponsors and co-sponsors.
Some states allow bills to be sponsored by legislative committee, and the process for entering that information is slightly difference. You may use the **[[AmendingCommitteeSponsors committee sponsors page]]** to enter those in.
Do NOT input any additional information into the Introduced status.
Deletions:
When entering votes, it is important that you search for existing admin entries for that legislation before proceeding to create a new entry. We CANNOT have two entries for one piece of legislation in admin.
When searching for an existing admin entry, remember to select the correct state and ensure that the date range is correct for that legislation. The only thing you need to type into the search box is the bill number, not including the prefix ("HB," "SB," etc.).
If your search DOES produce an entry, open that entry and skip the requirements for the introduced status (#2) and proceed to insert "key vote" statuses (#3).
- Note: If you are entering a vote(s) for legislation that already has an entry in admin, there is one issue that must be addressed that is normally covered under the requirements for the introduced status (#2): sponsors and cosponsors. Some states add additional sponsors and co-sponsors throughout the course of the legislative process. Check to see if additional sponsors or cosponsors have been added for that legislation. If so, refer to the requirements for the introduced status (#2) on how to input sponsors and cosponsors.
The first step in creating a new admin entry is to create an introduced status (stage) for the legislation.
Input the information into the appropriate place in admin (note: the Date Introduced can be found as either the filed, introduced, or first reading date, whichever is earliest on the bill history). Once you have finished this step, click the "Save" button, which effectively establishes the introduced status, thereby officially creating an admin entry for that legislation.
The second set of information that must be inputted for the introduced status are the sponsor(s) and cosponsor(s). A general rule of thumb is that the introduced status is principally used for adding and removing sponsors and cosponsors. The window that first appears in admin to create a new entry (where the first set of information is inputted) does allow you to select a single sponsor, as well as multiple cosponsors and committee sponsors. However, for the sake of accuracy, you must add sponsors and cosponsors within the introduced status.
Therefore, after you have created the introduced status, click the "View" link to reopen the status. Scroll down to the bottom of the screen and click the "View Votes/Actions" button.
The "View Votes/Actions" button will always open a new window in admin. At the top of the screen, there is a list of buttons with a large blank space below it. If you scroll down, there is a list of every member of the legislature. For sponsors and cosponsors, you MUST use the "Find In This Page..." function from the "Edit" drop-down menu. When searching for sponsors and cosponsors, type the full surname of the legislator in the "Find" search box and either strike the "Enter" key multiple times or click the "Next" button multiple times. Ensure that there are not additional members of the legislature with the same surname. If you do find multiple members with the same surname, determine which member is the correct sponsor or cosponsor. Typically, the legislature will note the individual's first name or district number to assist you in distinguishing between members with identical surnames. Once you have identified the correct sponsor or cosponsor, click the "Add" link next to their name. This will send that member's name to the top of the screen. It always defaults to "Co-sponsor." If you click on that member's name, the "Action" drop-down menu will appear below. The drop-down menu contains the following options: "Sponsor," "Co-Sponsor," or "By Request." Ignore the "By Request" option altogether. Select either "Sponsor" or "Cosponsor" and click the "Save" button. Proceed to do this for EACH sponsor and cosponsor. Once you have exhausted the list of sponsors and cosponsors, close the "View Votes/Actions" window entirely and save the Introduced status.
- Note: When uploading sponsors and cosponsors, DO NOT click the "Add _ State Legislators" button (ex: "Add AZ State Legislators" or "Add CA State Legislators"). Although it doesn't affect the live website, it helps keep the information in admin organized.
At any point in time, the "View Votes/Actions" window of the introduced status can be used to upload or delete sponsors and cosponsors for a piece of legislation.
- Note: If you have difficulty finding the sponsor(s) and co-sponsor(s) for a bill, or are unsure whether an individual should be classified as a sponsor or co-sponsor, you may use the [[FindingSponsorsandCosponsors Guide to Finding Sponsors and Co-Sponsors in Each State]]. The guide contains helpful, state-specific information about how to find and properly classify sponsors and co-sponsors.
Some states allow bills to be sponsored by legislative committee, and the process for entering that information is slightly difference. You may use the [[AmendingCommitteeSponsors committee sponsors page]] to enter those in.
Do NOT input any additional information into the introduced status.

Revision [12999]

Edited on 2015-01-22 09:19:58 by DilipKanuga

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Revision [12998]

Edited on 2015-01-22 09:19:45 by DilipKanuga
Additions:
For a quick checklist of this Guide, visit **[[EnteringVotesIntoAdminChecklist the Entering Votes in Admin Checklist]]**.

Revision [12993]

Edited on 2015-01-22 09:15:57 by DilipKanuga
Additions:
======Vote Entering - Entering Votes in Admin Guide======----
Deletions:
======Vote Entering======----
======Entering Votes in Admin Guide======----

Revision [12992]

Edited on 2015-01-22 09:15:42 by DilipKanuga

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Edited on 2015-01-22 09:15:35 by DilipKanuga
Additions:
======Vote Entering======----
======Entering Votes in Admin Guide======----
Deletions:
======Vote Entering - Entering Votes in Admin Guide======----

Revision [12990]

Edited on 2015-01-22 09:14:31 by DilipKanuga
Additions:
======Vote Entering - Entering Votes in Admin Guide======----
Deletions:
======Vote Entering -- Entering Votes in Admin Guide======----

Revision [12989]

Edited on 2015-01-22 09:14:23 by DilipKanuga
Additions:
======Vote Entering -- Entering Votes in Admin Guide======----
Deletions:
======Vote Entering -- Entering Votes Into Admin Guide======----

Revision [12986]

Edited on 2015-01-22 09:11:19 by DilipKanuga
Additions:
======Vote Entering -- Entering Votes Into Admin Guide======----
Deletions:
======Vote Entering - Entering Votes Into Admin Guide======----

Revision [12985]

Edited on 2015-01-22 09:11:07 by DilipKanuga
Additions:
======Vote Entering - Entering Votes Into Admin Guide======----
Deletions:
======Vote Entering======----

Revision [12984]

Edited on 2015-01-22 09:10:41 by DilipKanuga

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Revision [12983]

Edited on 2015-01-22 09:10:34 by DilipKanuga
Additions:
======Vote Entering======----
>>==Entering Votes Guide - Table of Contents==
Deletions:
>>==Entering Votes Guide - Table of Contents==----

Revision [12982]

Edited on 2015-01-22 09:09:38 by DilipKanuga
Additions:
(3) Type (usually is "Legislation" or "Amendment")
Deletions:
(3) Type

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Revision [12962]

Edited on 2015-01-22 08:58:45 by DilipKanuga
Additions:
{{anchor name="SecondKV"}}====4. __Second "Key Vote" Status (if applicable)__ ====
Deletions:
{{anchor name="SecondKV"}}====4. __Second "Key Vote" Status, if Applicable__ ====

Revision [12961]

Edited on 2015-01-22 08:58:26 by DilipKanuga
Additions:
{{anchor name="FirstKV"}}====3. __First "Key Vote" Status__====
Deletions:
{{anchor name="FirstKV"}}====3. __(First) "Key Vote" Status__====

Revision [12955]

Edited on 2015-01-22 08:50:13 by DilipKanuga
Additions:
>>==Entering Votes Guide - Table of Contents==----
Deletions:
>>==Entering Votes Guide - Table of Contents==

Revision [12954]

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Revision [12949]

Edited on 2015-01-22 08:48:27 by DilipKanuga
Additions:
=={{anchor target="GovStatus" text="6. Governor Status"}}==>>
Deletions:
=={{anchor target="GovStatus" text="6. Governor Status"}}==
-
=={{anchor target="Rank" text="Rank Information"}}==>>

Revision [12948]

Edited on 2015-01-22 08:47:46 by DilipKanuga
Deletions:
{{anchor name="Rank"}}====Rank Information====
The "Rank" text box in admin, located above the "Nay" text box on the screen for each status, is used to ensure that the bill history lists the statuses in the correct order on our website. Type a "1" into the "Rank" text box for the Introduced status. Then rank subsequent statuses in chronological order. The first vote status should have a "2", the second a "3", and so on.
For example, let's say we selected a vote for a bill that has the following bill history:
06/03/2010: Signed by Governor
05/18/2010: Senate Conference Report Vote, Passed 26-22
05/15/2010: House Conference Report Vote, Passed 51-49
04/25/2010: House Nonconcurrence Vote, Passed 98-0
04/25/2010: Senate Passage with Amendments, Passed 25-23
04/13/2010: House Passage, Passed 51-49
04/01/2012: Introduced
The "Rank" text boxes in admin would contain the following information:
-Governor's action: "7"
-Senate Conference Report Vote "6"
-House Conference Report Vote: "5"
-House Nonconcurrence Vote: "4"
-Senate Passage with Amendment: "3"
-House Passage: "2"
-House Introduced status: "1"
As the above example demonstrates, it is important to list votes in the appropriate order if they occurred on the same day. The Senate Passage with Amendment and House Nonconcurrence Vote both passed on the same day, but a Nonconcurrence Vote always follows a Passage with Amendment vote. Thus, the Nonconcurrence Vote is ranked third, and the Passage with Amendment vote is ranked second.
After you enter the appropriate number into the "Rank" text box for a status, scroll to the bottom screen and click the "Save" button.
- Note: When saving statuses, it's very important that you not mix up the "Save" or "Release to Internal Web" buttons with the "Release to Live Web" button. //**Only staff members are authorized to release ANYTHING to the live web**//, and only after all of the checks have been performed. If you accidentally release something to the live web, simply reopen the status, scroll to the bottom of the screen and click the "Unrelease" button.
Upon completing this step, you have successfully completed the vote entering process. On the "tracking sheet" attached to the physical folder, there is a line that allows you to sign off as having completed the vote entry.

Revision [12553]

Edited on 2015-01-16 12:12:47 by DilipKanuga
Additions:
>>==Entering Votes Guide - Table of Contents==
Deletions:
>>==Entering Votes Guide- Table of Contents==

Revision [12552]

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-

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Revision [12547]

Edited on 2015-01-16 12:09:15 by DilipKanuga
Additions:
=={{anchor target="GovStatus" text="6. Governor Status"}}==
=={{anchor target="Rank" text="Rank Information"}}==>>
{{anchor name="Rank"}}====Rank Information====
Deletions:
=={{anchor target="GovStatus" text="6. Governor Status"}}==>>
====Rank Information====

Revision [12543]

Edited on 2015-01-16 10:50:29 by DilipKanuga
Additions:
>>==Entering Votes Guide- Table of Contents==
Deletions:
>>==Entering Votes Into Admin Guide- Table of Contents==

Revision [12541]

Edited on 2015-01-16 10:38:52 by DilipKanuga
Additions:
>>==Entering Votes Into Admin Guide- Table of Contents==
=={{anchor target="AdminEntries" text="1. Searching For and Creating Admin Entries"}}==
=={{anchor target="IntroducedStatus" text="2. Introduced Status"}}==
=={{anchor target="FirstKV" text="3. First Key Vote Status"}}==
=={{anchor target="SecondKV" text="4. Second Key Vote Status"}}==
=={{anchor target="OtherStatuses" text="5. Other Statuses For Web"}}==
=={{anchor target="GovStatus" text="6. Governor Status"}}==>>
{{anchor name="AdminEntries"}}====____1. __Searching For and Creating Admin Entries__====
{{anchor name="IntroducedStatus"}}====2. __Introduced Status__====
{{anchor name="FirstKV"}}====3. __(First) "Key Vote" Status__====
{{anchor name="SecondKV"}}====4. __Second "Key Vote" Status, if Applicable__ ====
{{anchor name="OtherStatuses"}}====5. __"Other Statuses For Web"__====
{{anchor name="GovStatus"}}====6. __Governor's Status__====
Deletions:
====____1. __Searching For and Creating Admin Entries__====
====2. __Introduced Status__====
====3. __(First) "Key Vote" Status__====
====4. __Second "Key Vote" Status, if Applicable__ ====
====5. __"Other Statuses For Web"__====
====6. __Governor's Status__====

Revision [12534]

Edited on 2015-01-16 10:04:31 by DilipKanuga
Additions:
(3) Bill Text
(4) Categories & Tags
**[[FirstKeyVoteStatus Screenshot Guide]]**
*(Same Screenshots as First Key Vote - only difference is you have the ability to utilize the same title, synopsis, bill text, categories, and tags.)
Deletions:
(2) Bill Text
(3) Categories
**[[FirstKeyVoteStatus Screenshot Guide]]** (Same as First Key Vote - only difference is have the ability to utilize the same title, synopsis, bill text, and categories and tags.)

Revision [12533]

Edited on 2015-01-16 10:03:30 by DilipKanuga
Additions:
(2) Synopsis
**[[FirstKeyVoteStatus Screenshot Guide]]** (Same as First Key Vote - only difference is have the ability to utilize the same title, synopsis, bill text, and categories and tags.)

Revision [12529]

Edited on 2015-01-16 09:57:37 by DilipKanuga
Additions:
**[[FirstOtherStatus Screenshot Guide]]**

Revision [12528]

Edited on 2015-01-16 09:53:46 by DilipKanuga
Additions:
====6. __Governor's Status__====
**[[SecondOtherStatus Screenshot Guide]]**
====Rank Information====
@@This space intentionally left blank@@
Deletions:
**[[FirstOtherStatus Screenshot Guide]]**

Revision [12526]

Edited on 2015-01-16 09:51:23 by DilipKanuga
Additions:
====____1. __Searching For and Creating Admin Entries__====
Deletions:
====____1. __Searching For and Creating Admin Entries__====

Revision [12525]

Edited on 2015-01-16 09:51:03 by DilipKanuga
Additions:
====____1. __Searching For and Creating Admin Entries__====
Deletions:
====____1. __Searching For and Creating Admin Entries__==== **[[CreatingAdminEntry Screenshot Guide]]**

Revision [12524]

Edited on 2015-01-16 09:50:40 by DilipKanuga
Additions:
====____1. __Searching For and Creating Admin Entries__==== **[[CreatingAdminEntry Screenshot Guide]]**
Deletions:
====____1. __Searching For and Creating Admin Entries__==== - **[[CreatingAdminEntry Screenshot Guide]]**

Revision [12523]

Edited on 2015-01-16 09:50:31 by DilipKanuga
Additions:
====____1. __Searching For and Creating Admin Entries__==== - **[[CreatingAdminEntry Screenshot Guide]]**
Deletions:
====____1. __Searching For and Creating Admin Entries__====

Revision [12522]

Edited on 2015-01-16 09:49:56 by DilipKanuga
Additions:
====____1. __Searching For and Creating Admin Entries__====
**[[CreatingAdminEntry Screenshot Guide]]**
====2. __Introduced Status__====
**[[IntroducedStatus Screenshot Guide]]**
====3. __(First) "Key Vote" Status__====
**[[FirstKeyVoteStatus Screenshot Guide]]**
====4. __Second "Key Vote" Status, if Applicable__ ====
Scroll to the bottom of the screen and click the "View Votes/Actions" button, which opens a new window. Take out the hard copy of the vote breakdown that you printed out while preparing the folder, and proceed to enter the votes in the same EXACT manner as the first "key vote" status - all of the same rules apply. Once you're finished, close the "View Votes/Actions" window and click the "Save" button in the original admin screen.
**[[FirstKeyVoteStatus Screenshot Guide]]**

====5. __"Other Statuses For Web"__====
Upon completing this step, you have successfully completed the vote entering process. On the "tracking sheet" attached to the physical folder, there is a line that allows you to sign off as having completed the vote entry.
**[[FirstOtherStatus Screenshot Guide]]**
Deletions:
====__1. Searching For and Creating Admin Entries__====
[[CreatingAdminEntry Screenshot Guide]]
====2. Introduced Status====
====3. (First) "Key Vote" Status====
====4. Second "Key Vote" Status, if Applicable ====
Scroll to the bottom of the screen and click the "View Votes/Actions" button, which opens a new window. Take out the hard copy of the vote breakdown that you printed out while preparing the folder, and proceed to enter the votes in the same EXACT manner as the first "key vote" status - all of the same rules apply. Once you're finished, close the "View Votes/Actions" window and click the "Save" button in the original admin screen.
====5. "Other Statuses For Web"====
Upon completing this step, you have successfully completed the vote entering process. On the "tracking sheet" attached to the physical folder, there is a line that allows you to sign off as having completed the vote entry.

Revision [12520]

Edited on 2015-01-16 09:46:29 by DilipKanuga
Additions:
====__1. Searching For and Creating Admin Entries__====
Deletions:
====1. Searching For and Creating Admin Entries====

Revision [12510]

Edited on 2015-01-16 09:14:39 by DilipKanuga
Additions:
[[CreatingAdminEntry Screenshot Guide]]

Revision [11644]

Edited on 2014-10-22 10:13:41 by DilipKanuga
Additions:
Occasionally you will see a bill become law without the governor's signature. In these cases, do create a Governor stage but do not enter in a governor's action (ie sign/veto) and an appropriate headline will automatically appear on the website explaining what happened to the bill.
Deletions:
Occasionally you will see a bill become law without the governor's signature. In these cases, do not enter in a governor's action and an appropriate note will appear on the website what happened to the bill.

Revision [11552]

Edited on 2014-09-22 09:35:31 by DilipKanuga
Additions:
The first step in creating a new admin entry is to create an introduced status (stage) for the legislation.
Input the information into the appropriate place in admin (note: the Date Introduced can be found as either the filed, introduced, or first reading date, whichever is earliest on the bill history). Once you have finished this step, click the "Save" button, which effectively establishes the introduced status, thereby officially creating an admin entry for that legislation.
Ignore the "Official Synopsis" text box and proceed to input the temporary highlight into the "Highlights" section and create the synopsis from a preliminary reading of the press file and bill text and enter it into the "Synopsis" text box. To do so, deselect the "No highlights" and "No synopsis" checkbox, located above the "Synopsis" and "Highlights" text boxes. Because there wasn't a PVS synopsis entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Copy and paste the temporary "highlight" into the "highlight" text box and copy in your preliminary synopsis into the "synopsis" text box.
If multiple votes for one piece of legislation were selected, proceed to create a second "key vote" status. Otherwise, skip this step, and proceed to create the "other statuses for web" (#5).
If the information is at all different, then you must input the new information into this status. For example, if we selected the Senate Passage and House Passage with Amendment votes for a bill, you already know that you cannot reuse the bill text. If the amendments adopted by the House were enough to change the official title and/or the title we assigned to the bill, then you can't reuse the information in admin. If there were additional categories for the House Passage with Amendment stage, then you would have to manually select the categories for that status, rather than reuse the ones for the Senate Passage status. However, you will always be able to reuse the previous synopsis that is inputted into the "Synopsis" text box.
(1) Titles: Deselect the "No title" check box and select the "No" option from the "Use earlier title" drop-down menu. Proceed to input the title for this specific status.
Once you are finished with the "key vote" statuses, proceed to create a status for EACH "other status" that is on the bill history sheet. This means that when the vote is released to our website, we will have a complete bill history available for our users.
If the only "other status" listed on the bill history sheet is a Referred to Committee stage, then the following information needs to be inputted into admin:
Deletions:
The first step in creating a new admin entry is to create an introduced status (stage) for the legislation. In addition to the new window that opens in admin, you should also open the bill summary sheet that you prepared. If multiple votes for one piece of legislation have been selected, open the bill summary sheet for the earliest vote. For example, if we took the House Passage and Senate Passage with Amendment votes, you would open the bill summary sheet for the House Passage.
Retrieve this information from the bill summary sheet and input it into the appropriate place in admin (note: the Date Introduced can be found as either the filed, introduced, or first reading date, whichever is earliest on the bill history). Once you have finished this step, click the "Save" button, which effectively establishes the introduced status, thereby officially creating an admin entry for that legislation.
Retrieve this information from the bill summary sheet and input it into the appropriate place in admin.
Ignore the "Official Synopsis" text box and proceed to input the temporary highlight into the "Highlights" section from the bill summary sheet in Box and the synopsis that you have created from a preliminary reading of the press file and bill text into the "Synopsis" text box. To do so, deselect the "No highlights" and "No synopsis" checkbox, located above the "Synopsis" and "Highlights" text boxes. Because there wasn't a PVS synopsis entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Copy and paste the "highlight" from the bill summary sheet into the "highlight" text box and copy in your preliminary synopsis into the "synopsis" text box.
If multiple votes for one piece of legislation were selected, proceed to create a second "key vote" status. Otherwise, skip this step, and proceed to create the "other statuses for web" (#5). If a second vote was selected, open the bill summary sheet that you prepared for that vote.
Retrieve this information from the bill summary sheet and input it into the appropriate place in admin.
Whether you can reuse this information was determined when you were preparing the bill summary sheet for the second "key vote." If the information is EXACTLY the same on both bill summary sheets, then you can reuse information in admin. If, however, the information is at all different, then you must input the new information into this status. For example, if we selected the Senate Passage and House Passage with Amendment votes for a bill, you already know that you cannot reuse the bill text. If the amendments adopted by the House were enough to change the official title and/or the title we assigned to the bill, then you can't reuse the information in admin. If there were additional categories for the House Passage with Amendment stage, then you would have to manually select the categories for that status, rather than reuse the ones for the Senate Passage status. However, you will always be able to reuse the previous synopsis that is inputted into the "Synopsis" text box.
(1) Titles: Deselect the "No title" check box and select the "No" option from the "Use earlier title" drop-down menu. Proceed to input the title for this specific status listed on the bill summary sheet.
Once you are finished with the "key vote" statuses, proceed to create a status for EACH "other status" that you listed on the bill summary sheet. This means that when the vote is released to our website, we will have a complete bill history available for our users.
If the only "other status" listed on the bill summary sheet is a Referred to Committee stage, then the following information needs to be inputted into admin:

Revision [10852]

Edited on 2014-05-22 13:17:17 by DarrenMcDivitt [clarifying language]
Additions:
After you have created the status for the Governor's action, click the "View" link to reopen the status. Scroll to the bottom of the page and click the "View Votes/Actions" button. A new window should open, just as it does when you are entering votes. There is a list of every member of the legislature at the bottom of the screen - the Governor should be the name at the bottom of the list. Click the "Add" link next to his or her name. Once the Governor has been uploaded to the top of the screen, click his or her name. An "Action" drop-down menu should appear, just as it does when your entering votes, except the contents of the drop-down menu are different. Select "Sign" from the "Action" drop-down menu, and then click the "Save" button.
Occasionally you will see a bill become law without the governor's signature. In these cases, do not enter in a governor's action and an appropriate note will appear on the website what happened to the bill.
Deletions:
After you have created the status for the Governor's action, click the "View" link to reopen the status. Scroll to the bottom of the page and click the "View Votes/Actions" button. A new window should open, just as it does when you are entering votes. There is a list of every member of the legislature at the bottom of the screen - the Governor should be the name at the bottom of the list. Click the "Add" link next to his or her name. Once the Governor has been uploaded to the top of the screen, click his or her name. An "Action" drop-down menu should appear, just as it does when your entering votes, except the contents of the drop-down menu are different. Select "Sign" from the "Action" drop-down menu, and then click the "Save" button.

Revision [10462]

Edited on 2013-12-16 08:47:04 by DarrenMcDivitt [clarifying language]
Additions:
Ignore the "Official Synopsis" text box and proceed to input the temporary highlight into the "Highlights" section from the bill summary sheet in Box and the synopsis that you have created from a preliminary reading of the press file and bill text into the "Synopsis" text box. To do so, deselect the "No highlights" and "No synopsis" checkbox, located above the "Synopsis" and "Highlights" text boxes. Because there wasn't a PVS synopsis entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Copy and paste the "highlight" from the bill summary sheet into the "highlight" text box and copy in your preliminary synopsis into the "synopsis" text box.
For the bill text, scroll down until you see a group of text boxes and buttons that allow you to upload a text file. Prior to saving the "key vote" status, these features should not have been available; they only appear after you reopen the status. First, deselect the "No text" check box. Then, click the "Browse..." button, which should open a new window that allows you to upload a .pdf file. Select the bill text file from the appropriate electronic folder. If you are using Box, you can download the bill text to your desktop and then upload it from there. Remember that the bill text MUST be a pdf file. In addition, the file MUST have a lowercase ".pdf" suffix. Otherwise, it will not upload correctly. Once you have selected the bill text, click the "Upload" button, located below the "Browse..." button. Ensure that the file was uploaded properly - there should be a file with a ".pdf" suffix visible in the "Text file name" text box, and a message listed just above the "Browse" button indicating that the file was uploaded correctly (ex: "File Bill Text - House Passage.pdf has been uploaded."). If you want to ensure that you uploaded the correct bill text, click the "download" button, which will open the pdf file.
Deletions:
Ignore the "Official Synopsis" text box and proceed to input the temporary highlight into the "Highlights" section from the bill summary sheet in webspace and the synopsis that you have created from a preliminary reading of the press file and bill text into the "Synopsis" text box. To do so, deselect the "No highlights" and "No synopsis" checkbox, located above the "Synopsis" and "Highlights" text boxes. Because there wasn't a PVS synopsis entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Copy and paste the "highlight" from the bill summary sheet into the "highlight" text box and copy in your preliminary synopsis into the "synopsis" text box.
For the bill text, scroll down until you see a group of text boxes and buttons that allow you to upload a text file. Prior to saving the "key vote" status, these features should not have been available; they only appear after you reopen the status. First, deselect the "No text" check box. Then, click the "Browse..." button, which should open a new window that allows you to upload a .pdf file. Select the bill text file from the appropriate electronic folder. If you are using Webspace, you can download the bill text to your desktop and then upload it from there. Remember that the bill text MUST be a pdf file. In addition, the file MUST have a lowercase ".pdf" suffix. Otherwise, it will not upload correctly. Once you have selected the bill text, click the "Upload" button, located below the "Browse..." button. Ensure that the file was uploaded properly - there should be a file with a ".pdf" suffix visible in the "Text file name" text box, and a message listed just above the "Browse" button indicating that the file was uploaded correctly (ex: "File Bill Text - House Passage.pdf has been uploaded."). If you want to ensure that you uploaded the correct bill text, click the "download" button, which will open the pdf file.

Revision [9720]

Edited on 2013-09-05 08:52:44 by NatashaRoberts [clarifying language]
Additions:
(1) Titles: Deselect the "No title" check box and ensure that the "Yes" option is selected from the "Use earlier title" drop-down menu.
(2) PVS Highlights: Deselect the "No highlights" check box and ensure that the "Yes" option is selected from the "Use earlier highlights" drop-down menu.
(3) Synopsis: Deselect the "No synopsis" check box and ensure that the "Yes" option is selected from the "Use earlier synopsis" drop-down menu.
(4) Bill Text: Deselect the "No text" check box and ensure that the "Yes" option is selected from the "Use earlier text" drop-down menu.
(5) Categories: Deselect the "No categories" check box and ensure that the "Yes" option is selected from the "Use earlier categories" drop-down menu.
Deletions:
(1) Titles: Deselect the "No title" check box and ensure that the "Yes" option is selected from the "Use earlier title" drop-down menu.
(2) PVS Synopsis: Deselect the "No synopsis" check box and ensure that the "Yes" option is selected from the "Use earlier synopsis" drop-down menu.
(3) Bill Text: Deselect the "No text" check box and ensure that the "Yes" option is selected from the "Use earlier text" drop-down menu.
(4) Categories: Deselect the "No categories" check box and ensure that the "Yes" option is selected from the "Use earlier categories" drop-down menu.

Revision [9719]

Edited on 2013-09-05 08:50:47 by NatashaRoberts [clarifying language]
Additions:
Ignore the "Official Synopsis" text box and proceed to input the temporary highlight into the "Highlights" section from the bill summary sheet in webspace and the synopsis that you have created from a preliminary reading of the press file and bill text into the "Synopsis" text box. To do so, deselect the "No highlights" and "No synopsis" checkbox, located above the "Synopsis" and "Highlights" text boxes. Because there wasn't a PVS synopsis entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Copy and paste the "highlight" from the bill summary sheet into the "highlight" text box and copy in your preliminary synopsis into the "synopsis" text box.
Deletions:
Ignore the "Highlights", and "Official Synopsis" text boxes, and proceed to input the synopsis from the bill summary sheet in webspace into the "Synopsis" text box. To do so, deselect the "No synopsis" checkbox, located above the "Synopsis" text box. Because there wasn't a PVS synopsis entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Copy and paste the "synopsis" from the bill summary sheet into the "Synopsis" text box.

Revision [9713]

Edited on 2013-09-04 08:49:24 by DarrenMcDivitt [clarifying language]
Additions:
(2) PVS Synopsis: Deselect the "No synopsis" check box and ensure that the "Yes" option is selected from the "Use earlier synopsis" drop-down menu.
Deletions:
(2) PVS ("temporary") Synopsis: Deselect the "No synopsis" check box and ensure that the "Yes" option is selected from the "Use earlier synopsis" drop-down menu.

Revision [9710]

Edited on 2013-09-04 08:48:52 by DarrenMcDivitt [clarifying language]
Additions:
Whether you can reuse this information was determined when you were preparing the bill summary sheet for the second "key vote." If the information is EXACTLY the same on both bill summary sheets, then you can reuse information in admin. If, however, the information is at all different, then you must input the new information into this status. For example, if we selected the Senate Passage and House Passage with Amendment votes for a bill, you already know that you cannot reuse the bill text. If the amendments adopted by the House were enough to change the official title and/or the title we assigned to the bill, then you can't reuse the information in admin. If there were additional categories for the House Passage with Amendment stage, then you would have to manually select the categories for that status, rather than reuse the ones for the Senate Passage status. However, you will always be able to reuse the previous synopsis that is inputted into the "Synopsis" text box.
Deletions:
Whether you can reuse this information was determined when you were preparing the bill summary sheet for the second "key vote." If the information is EXACTLY the same on both bill summary sheets, then you can reuse information in admin. If, however, the information is at all different, then you must input the new information into this status. For example, if we selected the Senate Passage and House Passage with Amendment votes for a bill, you already know that you cannot reuse the bill text. If the amendments adopted by the House were enough to change the official title and/or the title we assigned to the bill, then you can't reuse the information in admin. If there were additional categories for the House Passage with Amendment stage, then you would have to manually select the categories for that status, rather than reuse the ones for the Senate Passage status. However, you will always be able to reuse the "temporary synopsis" that is inputted into the "Synopsis" text box.

Revision [9709]

Edited on 2013-09-04 08:48:11 by DarrenMcDivitt [clarifying language]
Additions:
Ignore the "Highlights", and "Official Synopsis" text boxes, and proceed to input the synopsis from the bill summary sheet in webspace into the "Synopsis" text box. To do so, deselect the "No synopsis" checkbox, located above the "Synopsis" text box. Because there wasn't a PVS synopsis entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Copy and paste the "synopsis" from the bill summary sheet into the "Synopsis" text box.
Deletions:
Ignore the "Highlights", and "Official Synopsis" text boxes, and proceed to input the temporary synopsis into the "Synopsis" text box. To do so, deselect the "No synopsis" checkbox, located above the "Synopsis" text box. Because there wasn't a PVS synopsis entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Copy and paste the "temporary synopsis" into the "Synopsis" text box, and ensure that the "XXXX" text has been replaced with the bill number.

Revision [9294]

Edited on 2013-06-10 09:32:24 by DarrenMcDivitt [clarifying language]
Additions:
Scroll down to where the categories are selected and deselect the "No category" checkbox, located above the list of categories. Proceed to select all of the categories that were assigned to that vote (they should be written on the front of the paper folder). Hold down the "Ctrl" key to select multiple categories. Entries after June 2013 should have categories applied to all stages.
(6) Categories (reuse previous)
Deletions:
Scroll down to where the categories are selected and deselect the "No category" checkbox, located above the list of categories. Proceed to select all of the categories that were assigned to that vote (they should be written on the front of the paper folder). Hold down the "Ctrl" key to select multiple categories.

Revision [9288]

Edited on 2013-06-05 15:24:41 by DarrenMcDivitt [clarifying language]
Additions:
If the bill folder has tags listed, enter those in the box below the categories by typing what is written on the folder.
If the bill folder has tags listed, enter those in the box below the categories by typing what is written on the folder.
(7) Tags, if applicable
(8) Tags, if applicable

Revision [9283]

Edited on 2013-06-05 14:58:03 by DarrenMcDivitt [clarifying language]
Additions:
(7) Categories (reuse previous categories)
After you have inputted all of the above information, where applicable, DO NOT input any additional information into admin for the "other statuses." **Specifically, do not input a vote breakdown, title, synopsis, or bill text like you would for a key vote.** Current department policy is to only enter these in as indicators of a key vote as that would be what we anticipate our users to be most interested in. Instead, scroll to the bottom of the screen and select and click the "Save" button.
Deletions:
After you have inputted all of the above information, where applicable, DO NOT input any additional information into admin for the "other statuses." **Specifically, do not input a vote breakdown, title, synopsis, bill text, or categories like you would for a key vote.** Current department policy is to only enter these in as indicators of a key vote as that would be what we anticipate our users to be most interested in. Instead, scroll to the bottom of the screen and select and click the "Save" button.

Revision [9282]

Edited on 2013-06-05 14:55:13 by DarrenMcDivitt [clarifying language]
Additions:
Scroll down to where the categories are selected and deselect the "No category" checkbox, located above the list of categories. Because categories were entered for the introduced status, you should be able to simply reuse existing categories. Double check that all of the categories that were assigned to that vote (they should be written on the front of the paper folder) are still selected. Hold down the "Ctrl" key to select multiple categories.
Deletions:
(5) Categories
Scroll down to where the categories are selected and deselect the "No category" checkbox, located above the list of categories. Because categories were not entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Proceed to select all of the categories that were assigned to that vote (they should be written on the front of the paper folder). Hold down the "Ctrl" key to select multiple categories.

Revision [9280]

Edited on 2013-06-05 14:49:27 by DarrenMcDivitt [clarifying language]
Additions:
(5) Categories

Revision [9279]

Edited on 2013-06-05 14:48:34 by DarrenMcDivitt [clarifying language]
Additions:
Scroll down to where the categories are selected and deselect the "No category" checkbox, located above the list of categories. Proceed to select all of the categories that were assigned to that vote (they should be written on the front of the paper folder). Hold down the "Ctrl" key to select multiple categories.

Revision [9245]

Edited on 2013-05-29 11:26:02 by DarrenMcDivitt [clarifying language]
Additions:
Some states allow bills to be sponsored by legislative committee, and the process for entering that information is slightly difference. You may use the [[AmendingCommitteeSponsors committee sponsors page]] to enter those in.

Revision [7880]

Edited on 2013-03-07 08:56:51 by DarrenMcDivitt [clarifying language]
Additions:
After you have inputted all of the above information, where applicable, DO NOT input any additional information into admin for the "other statuses." **Specifically, do not input a vote breakdown, title, synopsis, bill text, or categories like you would for a key vote.** Current department policy is to only enter these in as indicators of a key vote as that would be what we anticipate our users to be most interested in. Instead, scroll to the bottom of the screen and select and click the "Save" button.
Deletions:
After you have inputted all of the above information, where applicable, DO NOT input any additional information into admin for the "other statuses." Specifically, do not input a title, synopsis, bill text, categories, or votes. Instead, scroll to the bottom of the screen and select and click the "Save" button.

Revision [7215]

Edited on 2012-11-05 10:04:01 by JuliaMichaels [clarifying language]
Additions:
06/03/2010: Signed by Governor
05/18/2010: Senate Conference Report Vote, Passed 26-22
05/15/2010: House Conference Report Vote, Passed 51-49
04/25/2010: House Nonconcurrence Vote, Passed 98-0
04/25/2010: Senate Passage with Amendments, Passed 25-23
04/13/2010: House Passage, Passed 51-49
04/01/2012: Introduced
Deletions:
-06/03/2010: Signed by Governor
-05/18/2010: Senate Conference Report Vote, Passed 26-22
-05/15/2010: House Conference Report Vote, Passed 51-49
-04/25/2010: House Nonconcurrence Vote, Passed 98-0
-04/25/2010: Senate Passage with Amendments, Passed 25-23
-04/13/2010: House Passage, Passed 51-49
-04/01/2012: Introduced

Revision [7214]

Edited on 2012-11-05 10:02:47 by JuliaMichaels [clarifying language]

No Differences

Revision [7213]

Edited on 2012-11-05 10:01:37 by JuliaMichaels [clarifying language]
Additions:
Finally, input "1" into the Rank field in the Introduced status. This is especially important for congressional amendments, which may be introduced and voted upon on the same day. Inputting a rank allows the statuses to be ordered correctly on our website.
The "Rank" text box in admin, located above the "Nay" text box on the screen for each status, is used to ensure that the bill history lists the statuses in the correct order on our website. Type a "1" into the "Rank" text box for the Introduced status. Then rank subsequent statuses in chronological order. The first vote status should have a "2", the second a "3", and so on.
-04/01/2012: Introduced
-House Introduced status: "1"
-House Passage: "2"
-Senate Passage with Amendment: "3"
-House Nonconcurrence Vote: "4"
-House Conference Report Vote: "5"
-Senate Conference Report Vote "6"
-Governor's action: "7"
Deletions:
The "Rank" text box in admin, located above the "Nay" text box on the screen for each status, is used to ensure that the bill history lists the statuses in the correct order on our website. For the first status, ignoring the "introduced" stage, type a "1" into the "Rank" text box. For the second status, type a "2" into the "Rank" text box. For the third status, type a "3" into the "Rank" text box, etc...
-House Introduced status: Blank
-House Passage: "1"
-Senate Passage with Amendment: "2"
-House Nonconcurrence Vote: "3"
-House Conference Report Vote: "4"
-Senate Conference Report Vote "5"
-Governor's action: "6"

Revision [6645]

Edited on 2012-07-20 11:36:08 by JuliaMichaels [clarifying language]
Additions:
(5) **Title** (this is important, otherwise it will not show up on the Governor's bio page!)
Deletions:
(5) Title

Revision [6384]

Edited on 2012-06-27 10:28:55 by JuliaMichaels [clarifying language]
Additions:
(5) Title
Upon completing this step, you have successfully completed the vote entering process. On the "tracking sheet" attached to the physical folder, there is a line that allows you to sign off as having completed the vote entry.
Deletions:
Upon completing this step, you have successfully completed the vote entering process. On the "tracking sheet" attached to the physical folder, there is a line that allows you to sign off as having completed the vote entry.

Revision [5674]

Edited on 2012-02-03 09:00:09 by JuliaMichaels [clarifying language]
Additions:
- Note: If you have difficulty finding the sponsor(s) and co-sponsor(s) for a bill, or are unsure whether an individual should be classified as a sponsor or co-sponsor, you may use the [[FindingSponsorsandCosponsors Guide to Finding Sponsors and Co-Sponsors in Each State]]. The guide contains helpful, state-specific information about how to find and properly classify sponsors and co-sponsors.
Deletions:
- Note: If you have difficulty finding the sponsor(s) and co-sponsor(s) for a bill, or are unsure whether an individual should be classified as a sponsor or co-sponsor, you may use the [[Sponsors1 Guide to Finding Sponsors and Co-Sponsors in Each State]]. The guide contains helpful, state-specific information about how to find and properly classify sponsors and co-sponsors.

Revision [5671]

Edited on 2012-02-03 08:48:16 by JuliaMichaels [clarifying language]
Additions:
- Note: If you have difficulty finding the sponsor(s) and co-sponsor(s) for a bill, or are unsure whether an individual should be classified as a sponsor or co-sponsor, you may use the [[Sponsors1 Guide to Finding Sponsors and Co-Sponsors in Each State]]. The guide contains helpful, state-specific information about how to find and properly classify sponsors and co-sponsors.

Revision [5550]

Edited on 2012-01-13 13:51:08 by JuliaMichaels [clarifying language]
Additions:
The first step in creating a new admin entry is to create an introduced status (stage) for the legislation. In addition to the new window that opens in admin, you should also open the bill summary sheet that you prepared. If multiple votes for one piece of legislation have been selected, open the bill summary sheet for the earliest vote. For example, if we took the House Passage and Senate Passage with Amendment votes, you would open the bill summary sheet for the House Passage.
For the bill text, scroll down until you see a group of text boxes and buttons that allow you to upload a text file. Prior to saving the "key vote" status, these features should not have been available; they only appear after you reopen the status. First, deselect the "No text" check box. Then, click the "Browse..." button, which should open a new window that allows you to upload a .pdf file. Select the bill text file from the appropriate electronic folder. If you are using Webspace, you can download the bill text to your desktop and then upload it from there. Remember that the bill text MUST be a pdf file. In addition, the file MUST have a lowercase ".pdf" suffix. Otherwise, it will not upload correctly. Once you have selected the bill text, click the "Upload" button, located below the "Browse..." button. Ensure that the file was uploaded properly - there should be a file with a ".pdf" suffix visible in the "Text file name" text box, and a message listed just above the "Browse" button indicating that the file was uploaded correctly (ex: "File Bill Text - House Passage.pdf has been uploaded."). If you want to ensure that you uploaded the correct bill text, click the "download" button, which will open the pdf file.
Deletions:
The first step in creating a new admin entry is to create an introduced status (stage) for the legislation. In addition to the new window that opens in admin, you should also open the bill summary sheet that you prepared and saved on Webspace. If multiple votes for one piece of legislation have been selected, open the bill summary sheet for the earliest vote. For example, if we took the House Passage and Senate Passage with Amendment votes, you would open the bill summary sheet for the House Passage.
For the bill text, scroll down until you see a group of text boxes and buttons that allow you to upload a text file. Prior to saving the "key vote" status, these features should not have been available; they only appear after you reopen the status. First, make sure that you've downloaded the bill text from the appropriate folder on Webspace and saved it to your desktop. Next, go back to admin and deselect the "No text" check box. Then, click the "Browse..." button, which should open a new window that allows you to upload a .pdf file. Select the bill text file from your desktop. Remember that the bill text MUST be a pdf file. In addition, the file MUST have a lowercase ".pdf" suffix. Otherwise, it will not upload correctly. Once you have selected the bill text, click the "Upload" button, located below the "Browse..." button. Ensure that the file was uploaded properly - there should be a file with a ".pdf" suffix visible in the "Text file name" text box, and a message listed just above the "Browse" button indicating that the file was uploaded correctly (ex: "File Bill Text - House Passage.pdf has been uploaded."). If you want to ensure that you uploaded the correct bill text, click the "download" button, which will open the pdf file.

Revision [5533]

Edited on 2012-01-13 12:42:50 by JuliaMichaels [clarifying language]
Additions:
The first step in creating a new admin entry is to create an introduced status (stage) for the legislation. In addition to the new window that opens in admin, you should also open the bill summary sheet that you prepared and saved on Webspace. If multiple votes for one piece of legislation have been selected, open the bill summary sheet for the earliest vote. For example, if we took the House Passage and Senate Passage with Amendment votes, you would open the bill summary sheet for the House Passage.
Ignore the "Highlights", and "Official Synopsis" text boxes, and proceed to input the temporary synopsis into the "Synopsis" text box. To do so, deselect the "No synopsis" checkbox, located above the "Synopsis" text box. Because there wasn't a PVS synopsis entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Copy and paste the "temporary synopsis" into the "Synopsis" text box, and ensure that the "XXXX" text has been replaced with the bill number.
Scroll down to where the categories are selected and deselect the "No category" checkbox, located above the list of categories. Because categories were not entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Proceed to select all of the categories that were assigned to that vote (they should be written on the front of the paper folder). Hold down the "Ctrl" key to select multiple categories.
For the bill text, scroll down until you see a group of text boxes and buttons that allow you to upload a text file. Prior to saving the "key vote" status, these features should not have been available; they only appear after you reopen the status. First, make sure that you've downloaded the bill text from the appropriate folder on Webspace and saved it to your desktop. Next, go back to admin and deselect the "No text" check box. Then, click the "Browse..." button, which should open a new window that allows you to upload a .pdf file. Select the bill text file from your desktop. Remember that the bill text MUST be a pdf file. In addition, the file MUST have a lowercase ".pdf" suffix. Otherwise, it will not upload correctly. Once you have selected the bill text, click the "Upload" button, located below the "Browse..." button. Ensure that the file was uploaded properly - there should be a file with a ".pdf" suffix visible in the "Text file name" text box, and a message listed just above the "Browse" button indicating that the file was uploaded correctly (ex: "File Bill Text - House Passage.pdf has been uploaded."). If you want to ensure that you uploaded the correct bill text, click the "download" button, which will open the pdf file.
- Note: You must select and save the vote for EVERY legislator whose vote is listed on the vote breakdown. Mislabeling a vote is a serious matter, and saving every single vote helps to ensure that this doesn't happen. Furthermore, by saving every vote, you also can spot a correction that needs to be made in the Research Department. If you see a member listed in admin who is not listed on the vote breakdown, or a member listed on the vote breakdown but not listed in admin, notify a Key Votes staff member, who will then notify the Research Department to make the correction. Remember: **YOU MUST SAVE EVERY SINGLE VOTE!!!!**
Once you are finished with the "key vote" statuses, proceed to create a status for EACH "other status" that you listed on the bill summary sheet. This means that when the vote is released to our website, we will have a complete bill history available for our users.
After you have inputted all of the above information, where applicable, DO NOT input any additional information into admin for the "other statuses." Specifically, do not input a title, synopsis, bill text, categories, or votes. Instead, scroll to the bottom of the screen and select and click the "Save" button.
Deletions:
The first step in creating a new admin entry is to create an introduced status (stage) for the legislation. In addition to the new window that opens in admin, you should also open the bill summary sheet that was prepared by the person entering the vote. If multiple votes for one piece of legislation have been selected, open the bill summary sheet for the earliest vote. For example, if we took the House Passage and Senate Passage with Amendment votes, you would open the bill summary sheet for the House Passage.
Ignore the "Highlights", and "Official Synopsis" text boxes, and proceed to input the temporary synopsis into the "Synopsis" text box. To do so, deselect the "No synopsis" checkbox, located above the "Synopsis" text box. Because there wasn't a PVS synopsis entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Copy and paste the "temporary synopsis" into the "Synopsis" text box, and ensure that the "HB/SB XXX" text has been replaced with the bill number.
Scroll down to where the categories are selected and deselect the "No category" checkbox, located above the list of categories. Because categories were not entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Proceed to select all of the categories that were assigned to that vote. Hold down the "Ctrl" key to select multiple categories.
For the bill text, scroll down until you see a group of text boxes and buttons that allow you to upload a text file. Prior to saving the "key vote" status, these features should not have been avaliable; they only appear after you reopen the status. First, deselect the "No text" check box. Then, click the "Browse..." button, which should open a new window that allows you to upload a text file. Locate the appropriate electronic folder and select the bill text. Remember that the bill text MUST be a pdf file. In addition, the file MUST have a lowercase ".pdf" suffix. Otherwise, it will not upload correctly. Once you have selected the bill text, click the "Upload" button, located below the "Browse..." button. Ensure that the file was uploaded properly - there should be a file with a ".pdf" suffix visible in the "Text file name" text box, and a message listed just above the "Browse" button indicating that the file was uploaded correctly (ex: "File Bill Text - House Passage.pdf has been uploaded."). If you want to ensure that you uploaded the correct bill text, click the "download" button, which will open the pdf file.
- Note: Although the "View Votes/Action" window defaults to a "Yea" vote after a member is uploaded, you still must click the "Save" button for EVERY vote. That includes those who voted "Yea." //You are NOT authorized to simply go through the list and only pick out the "Nays" and "No Votes."// This is a very strict rule in the department. Mislabeling a vote is the worst thing that can happen, and saving every single vote helps to ensure this doesn't happen. Some legislatures don't list the members who were absent and/or abstained from voting ("No Vote"), and if you only pick out the "Nay" votes, those who should be assigned a "No Vote" would be falsely assigned a "Yea" vote. Furthermore, by saving every vote, you also can spot a correction that needs to be made in the Research Department. If you see a member listed in admin who is not listed on the vote breakdown, or a member listed on the vote breakdown but not listed in admin, notify a Key Votes staff member, who will then notify the Research Department to make the correction. Remember: **YOU MUST SAVE EVERY SINGLE VOTE!!!!**
Once you are finished with the "key vote" statuses, proceed to create a status for EACH "other status" that you listed on the bill summary sheet. Meaning, when the vote is released to the internal or live website, we need to have a complete bill history.
After you have inputted all of the above information, where applicable, DO NOT input any additional information into admin for the "other statuses." Meaning, DON'T input a title, official title, synopsis, bill text, categories, or votes. Instead, scroll to the bottom of the screen and select and click the "Save" button.

Revision [5464]

Edited on 2012-01-09 15:48:32 by JuliaMichaels [clarifying language]
Additions:
The first step in creating a new admin entry is to create an introduced status (stage) for the legislation. In addition to the new window that opens in admin, you should also open the bill summary sheet that was prepared by the person entering the vote. If multiple votes for one piece of legislation have been selected, open the bill summary sheet for the earliest vote. For example, if we took the House Passage and Senate Passage with Amendment votes, you would open the bill summary sheet for the House Passage.
Ignore the "Highlights", and "Official Synopsis" text boxes, and proceed to input the temporary synopsis into the "Synopsis" text box. To do so, deselect the "No synopsis" checkbox, located above the "Synopsis" text box. Because there wasn't a PVS synopsis entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Copy and paste the "temporary synopsis" into the "Synopsis" text box, and ensure that the "HB/SB XXX" text has been replaced with the bill number.
Deletions:
The first step in creating a new admin entry is to create an introduced status (stage) for the legislation. In addition to the new window that opens in admin, you should also open the bill summary sheet that you prepared. If multiple votes for one piece of legislation have been selected, open the bill summary sheet for the earliest vote. For example, if we took the House Passage and Senate Passage with Amendment votes, you would open the bill summary sheet for the House Passage.
Ignore the "Highlight", "Official Synopsis", and "Official Title" text boxes, and proceed to input the "temporary synopsis" into the "Synopsis" text box. To do so, deselect the "No synopsis" checkbox, located above the "Synopsis" text box. Because there wasn't a PVS synopsis entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Copy and paste the "temporary synopsis" into the "Synopsis" text box, and ensure that the "HB/SB XXX" text has been replaced with the bill number.

Revision [5130]

Edited on 2011-08-17 11:31:01 by DanTessler [clarifying language]
Additions:
When entering votes, it is important that you search for existing admin entries for that legislation before proceeding to create a new entry. We CANNOT have two entries for one piece of legislation in admin.
The first step in creating a new admin entry is to create an introduced status (stage) for the legislation. In addition to the new window that opens in admin, you should also open the bill summary sheet that you prepared. If multiple votes for one piece of legislation have been selected, open the bill summary sheet for the earliest vote. For example, if we took the House Passage and Senate Passage with Amendment votes, you would open the bill summary sheet for the House Passage.
(2) Date Introduced
(3) Type
The next step is to REUSE the title that you inputted for the introduced status. To reuse this information for the title, simply deselect the "No Title" checkbox, located above the "Title" text box. As long as the "Yes" option is selected from the "Use earlier title" drop-down menu (it defaults to "Yes"), you can reuse the title that was inputted for the introduced status.
Ignore the "Highlight", "Official Synopsis", and "Official Title" text boxes, and proceed to input the "temporary synopsis" into the "Synopsis" text box. To do so, deselect the "No synopsis" checkbox, located above the "Synopsis" text box. Because there wasn't a PVS synopsis entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Copy and paste the "temporary synopsis" into the "Synopsis" text box, and ensure that the "HB/SB XXX" text has been replaced with the bill number.
Scroll down to where the categories are selected and deselect the "No category" checkbox, located above the list of categories. Because categories were not entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Proceed to select all of the categories that were assigned to that vote. Hold down the "Ctrl" key to select multiple categories.
For the bill text, scroll down until you see a group of text boxes and buttons that allow you to upload a text file. Prior to saving the "key vote" status, these features should not have been avaliable; they only appear after you reopen the status. First, deselect the "No text" check box. Then, click the "Browse..." button, which should open a new window that allows you to upload a text file. Locate the appropriate electronic folder and select the bill text. Remember that the bill text MUST be a pdf file. In addition, the file MUST have a lowercase ".pdf" suffix. Otherwise, it will not upload correctly. Once you have selected the bill text, click the "Upload" button, located below the "Browse..." button. Ensure that the file was uploaded properly - there should be a file with a ".pdf" suffix visible in the "Text file name" text box, and a message listed just above the "Browse" button indicating that the file was uploaded correctly (ex: "File Bill Text - House Passage.pdf has been uploaded."). If you want to ensure that you uploaded the correct bill text, click the "download" button, which will open the pdf file.
At this point, you should take out the hard copy of the vote breakdown from the folder. Using the vote breakdown, you will assign the appropriate vote to EACH member of the legislature. At the top of the screen, there is a set of buttons. Click the "by Last Name" button to alphabetize the members, because the vast majority of vote breakdowns organize the members of the legislature alphabetically. Proceed to click the name of the first member listed, which will open an "Action" drop -down menu at the bottom of the list along side two buttons: "Reset" (ignore this button altogether) and "Save." For EACH member, open the "Action" drop-down menu and select one of the following: "Yea," "Nay," "No Vote," "Pair Yea," or "Pair Nay." After applying the appropriate vote, click the "Save" button. After saving a vote, the next member listed will automatically be selected. Again, open the "Action" drop-down menu, select the appropriate vote, and click the "Save" button. You will do this for EVERY member of the legislature.
- Note: Although the "View Votes/Action" window defaults to a "Yea" vote after a member is uploaded, you still must click the "Save" button for EVERY vote. That includes those who voted "Yea." //You are NOT authorized to simply go through the list and only pick out the "Nays" and "No Votes."// This is a very strict rule in the department. Mislabeling a vote is the worst thing that can happen, and saving every single vote helps to ensure this doesn't happen. Some legislatures don't list the members who were absent and/or abstained from voting ("No Vote"), and if you only pick out the "Nay" votes, those who should be assigned a "No Vote" would be falsely assigned a "Yea" vote. Furthermore, by saving every vote, you also can spot a correction that needs to be made in the Research Department. If you see a member listed in admin who is not listed on the vote breakdown, or a member listed on the vote breakdown but not listed in admin, notify a Key Votes staff member, who will then notify the Research Department to make the correction. Remember: **YOU MUST SAVE EVERY SINGLE VOTE!!!!**
If multiple votes for one piece of legislation were selected, proceed to create a second "key vote" status. Otherwise, skip this step, and proceed to create the "other statuses for web" (#5). If a second vote was selected, open the bill summary sheet that you prepared for that vote.
(2) Bill Text
(3) Categories
(2) PVS ("temporary") Synopsis: Deselect the "No synopsis" check box and ensure that the "Yes" option is selected from the "Use earlier synopsis" drop-down menu.
(3) Bill Text: Deselect the "No text" check box and ensure that the "Yes" option is selected from the "Use earlier text" drop-down menu.
(4) Categories: Deselect the "No categories" check box and ensure that the "Yes" option is selected from the "Use earlier categories" drop-down menu.
(2) Bill Text: Deselect the "No text file" check box and select the "No" option from the "Use earlier text file" drop-down menu. Click the "Overwrite" check box listed above the "Upload" button. Proceed to upload the bill text for this specific status in the same manner that you did for the first "key vote" status.
(3) Categories: deselect the "No categories" check box and select the "No" option from the "Use earlier categories" drop-down menu. Proceed to input the categories for this specific status.
The "Rank" text box in admin, located above the "Nay" text box on the screen for each status, is used to ensure that the bill history lists the statuses in the correct order on our website. For the first status, ignoring the "introduced" stage, type a "1" into the "Rank" text box. For the second status, type a "2" into the "Rank" text box. For the third status, type a "3" into the "Rank" text box, etc...
After you enter the appropriate number into the "Rank" text box for a status, scroll to the bottom screen and click the "Save" button.
- Note: When saving statuses, it's very important that you not mix up the "Save" or "Release to Internal Web" buttons with the "Release to Live Web" button. //**Only staff members are authorized to release ANYTHING to the live web**//, and only after all of the checks have been performed. If you accidentally release something to the live web, simply reopen the status, scroll to the bottom of the screen and click the "Unrelease" button.
Upon completing this step, you have successfully completed the vote entering process. On the "tracking sheet" attached to the physical folder, there is a line that allows you to sign off as having completed the vote entry.
Deletions:
When entering votes, it is important that you search for existing admin entries for that legislation before proceeding to create a new entry. Normally, the Key Votes staff will indicate whether there is an existing admin entry on the selection sheet. Therefore, when you encounter this on a selection sheet, you shouldn't have any problems locating the existing entry. If the selection sheet does not indicate that there is an existing admin entry, you still have to search for the legislation. The search is performed in the event that the staff forgot to note that there is an existing admin entry for this bill on the selection sheet, or if there was a veto entered into admin for this legislation, which creates an entry for that legislation. We CANNOT have two entries for one piece of legislation in admin.
The first step in creating a new admin entry is to create an introduced status (stage) for the legislation. In addition to the new window that opens in admin, you should also open the bill summary sheet that you prepared. If you selected multiple votes for one piece of legislation, open the bill summary sheet for the earliest vote. For example, if we took the House Passage and Senate Passage with Amendment votes, you would open the bill summary sheet for the House Passage.
(2) Official Title
(3) Date Introduced
(4) Type
The next step is to REUSE the following information that you inputted for the introduced status:
(2) Official Title
To reuse this information for the title, simply deselect the "No Title" checkbox, located above the "Title" text box. As long as the "Yes" option is selected from the "Use earlier title" drop-down menu (it defaults to "Yes"), you can reuse the title that was inputted for the introduced status. The same can be said for the official title, only you will deselect the "No Official Title" checkbox, located above the "Official Title" text box. As long as the "Yes" option is selected from the "Use earlier title" drop-down menu, you can reuse the official title that was inputted for the introduced status.
Ignore both the "Highlight" and "Official Synopsis" text boxes, and proceed to input the "temporary synopsis" into the "Synopsis" text box. To do so, deselect the "No synopsis" checkbox, located above the "Synopsis" text box. Because there wasn't a PVS synopsis entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Copy and paste the "temporary synopsis" into the "Synopsis" text box, and ensure that the "HB/SB XXX" text has been replaced with the bill number.
Scroll down to where the categories are selected and deselect the "No category" checkbox, located above the list of categories. Because categories were not entered for the introduced status, the "No" option from the "Use earlier synopsis" drop-down menu should already be selected. Proceed to select all of the categories that were assigned to that vote. Hold down the "Ctrl" key to select multiple categories.
For the bill text, scroll down until you see a group of text boxes and buttons that allow you to upload a text file. Prior to saving the "key vote" status, these features should not have been avaliable; they only appear after you reopen the status. First, deselect the "No text" check box. Then, click the "Browse..." button, which should open a new window that allows you to upload a text file. Locate the appropriate electronic folder and select the bill text. Remember that the bill text MUST be a pdf file. In addition, the file MUST have a ".pdf" suffix. Otherwise, it will not upload correctly. Once you have selected the bill text, click the "Upload" button, located below the "Browse..." button. Ensure that the file was uploaded properly - there should be a file with a ".pdf" suffix visible in the "Text file name" text box, and a message listed just above the "Browse" button indicating that the file was uploaded correctly (ex: "File Bill Text - House Passage.pdf has been uploaded."). If you want to ensure that you uploaded the correct bill text, click the "download" button, which will open the pdf file.
At this point, you should take out the hard copy of the vote breakdown that you printed out while preparing the folder. Using the vote breakdown, you will assign the appropriate vote to EACH member of the legislature. At the top of the screen, there is a set of buttons. Click the "by Last Name" button to alphabetize the members, because the vast majority of vote breakdowns organize the members of the legislature alphabetically. Proceed to click the name of the first member listed, which will open an "Action" drop -down menu at the bottom of the list along side two buttons: "Reset" (ignore this button altogether) and "Save." For EACH member, open the "Action" drop-down menu and select one of the following: "Yea," "Nay," "No Vote," "Pair Yea," or "Pair Nay." After applying the appropriate vote, click the "Save" button. After saving a vote, the next member listed will automatically be selected. Again, open the "Action" drop-down menu, select the appropriate vote, and click the "Save" button. You will do this for EVERY member of the legislature.
- Note: Although the "View Votes/Action" window defaults to a "Yea" vote after a member is uploaded, you still must click the "Save" button for EVERY vote. That includes those who voted "Yea." You are NOT authorized to simply go through the list and only pick out the "Nays" and "No Votes." This is a very strict rule in the department. Mislabeling a vote is the worst thing that can happen, and saving every single vote helps to ensure this doesn't happen. Some legislatures don't list the members who were absent and/or abstained from voting ("No Vote"), and if you only pick out the "Nay" votes, those who should be assigned a "No Vote" would be falsely assigned a "Yea" vote. Furthermore, by saving every vote, you also can spot a correction that needs to be made in the Research Department. If you see a member listed in admin who is not listed on the vote breakdown, or a member listed on the vote breakdown but not listed in admin, notify a Key Votes staff member, who will then notify the Research Department to make the correction. Remember: YOU MUST SAVE EVERY SINGLE VOTE!!!!
If you selected multiple votes for one piece of legislation, proceed to create a second "key vote" status. Otherwise, skip this step, and proceed to create the "other statuses for web" (#5). If a second vote was selected, open the bill summary sheet that you prepared for that vote.
(2) Official Title
(3) Bill Text
(4) Categories
(2) Official Titles: Deselect the "No official title" check box and ensure that the "Yes" option is selected from the "Use earlier official title" drop-down menu.
(3) PVS ("temporary") Synopsis: Deselect the "No synopsis" check box and ensure that the "Yes" option is selected from the "Use earlier synopsis" drop-down menu.
(4) Bill Text: Deselect the "No text" check box and ensure that the "Yes" option is selected from the "Use earlier text" drop-down menu.
(5) Categories: Deselect the "No categories" check box and ensure that the "Yes" option is selected from the "Use earlier categories" drop-down menu.
(2) Official Titles: Deselect the "No official title" check box and select the "No" option from the "Use earlier official title" drop-down menu. Proceed to input the official title for this specific status listed on the bill summary sheet;
(3) Bill Text: Deselect the "No text file" check box and select the "No" option from the "Use earlier text file" drop-down menu. Click the "Overwrite" check box listed above the "Upload" button. Proceed to upload the bill text for this specific status in the same manner that you did for the first "key vote" status.
(4) Categories: deselect the "No categories" check box and select the "No" option from the "Use earlier categories" drop-down menu. Proceed to input the categories for this specific status.
========
====6. Releasing to the Internal Web====
Once you have created all of the necessary statuses and inputted all of the necessary information into those statuses, you MUST RELEASE EACH STATUS TO THE INTERNAL WEB.
First, release the introduced status to the internal web. To do so, click the "View" link next to introduced status, scroll to the bottom of the screen, and click the "Release to Internal Web" button.
For the rest of the statuses, however, releasing to the internal web consists of the following steps:
(1) Entering the "Rank" number
(2) Releasing to the Internal Web
The "Rank" text box in admin, located above the "Nay" text box, is used to ensure that the bill history lists the statuses in the correct order on our website. For the first status, type a "1" into the "Rank" text box. For the second status, type a "2" into the "Rank" text box. For the third status, type a "3" into the "Rank" text box, etc...
After you enter the appropriate number into the "Rank" text box for a status, scroll to the bottom screen and click the "Release to Internal Web" button.
- Note: When releasing to the internal web, it's very important that you not mix up the "Release to Internal Web" button and the "Release to Live Web" button. Only staff members are authorized to release ANYTHING to the live web, and only after all of the checks have been performed. If you accidentally release something to the live web, simply reopen the status, scroll to the bottom of the screen and click the "Unrelease" button.
====7. First Check====
The final step of this process is to perform the first vote check. The check MUST be done using the internal web, unless you are currently unable to release votes to the internal web. If this is the case, notify your supervisor who will then notify the IT Department, and proceed to check the entry in admin.
In a Firefox window, click the "Skittles" bookmark, which opens the internal web. From there you can navigate the website, just as you would on the live website. Locate the vote(s) that you entered and proceed to check the following on the bill summary page:
(1) Bill Number
(3) Title
(4) Official Title
(5) Outcome
(7) Date of Vote
(8) Sponsors
(9) Cosponsors
(10) "Temporary Synopsis"
(11) Bill History/"Other Statuses for Web"
After checking the information contained on the bill summary page, proceed to check the votes again by clicking on the "How members voted" link at the top, right-hand side of the page. On the votes page, you can organize the votes by district, surname, party, or vote. It doesn't matter how you choose to organize the votes on the internal website, but you must check EVERY vote against the vote breakdown.
If you selected multiple votes for one piece of legislation, you must perform the same check within the internal web for the other vote that was entered. You don't have to check the votes of a "key vote" status if it was entered on an earlier date and already released to the live web.
Upon completing this step, you have successfully completed the vote entering process. On the "tracking sheet" attached to the physical folder, there is a check box that allows you to sign off as having completed the first check.

Revision [5002]

Edited on 2011-05-23 15:00:19 by ChrisCopsey [clarifying language]
Additions:
(3) Date Introduced
Retrieve this information from the bill summary sheet and input it into the appropriate place in admin (note: the Date Introduced can be found as either the filed, introduced, or first reading date, whichever is earliest on the bill history). Once you have finished this step, click the "Save" button, which effectively establishes the introduced status, thereby officially creating an admin entry for that legislation.
Deletions:
(3) Date Introduced
Retrieve this information from the bill summary sheet and input it into the appropriate place in admin. Once you have finished this step, click the "Save" button, which effectively establishes the introduced status, thereby officially creating an admin entry for that legislation.

Revision [3438]

Edited on 2010-01-25 11:30:37 by ThomasStepleton [clarifying language]
Additions:
- Note: Do not reopen the introduced status using the "View" button and proceed to input the information for the first "key vote" status. Always click the "Add New Status" button and proceed from there. EVERY SINGLE ENTRY REQUIRES AN INTRODUCED STATUS.

Revision [3435]

Edited on 2010-01-25 11:14:06 by ThomasStepleton [clarifying language]
Additions:
(3) Bill Text
(4) Categories
First, release the introduced status to the internal web. To do so, click the "View" link next to introduced status, scroll to the bottom of the screen, and click the "Release to Internal Web" button.
Deletions:
(3) Synopsis
(4) Bill Text
(5) Categories
First release the introduced status to the internal web. To do so, click the "View" link next to introduced status, scroll to the bottom of the screen, and click the "Release to Internal Web" button.

Revision [3417]

Edited on 2010-01-19 13:42:52 by ThomasStepleton [clarifying language]
Additions:
- Note: When uploading sponsors and cosponsors, DO NOT click the "Add _ State Legislators" button (ex: "Add AZ State Legislators" or "Add CA State Legislators"). Although it doesn't affect the live website, it helps keep the information in admin organized.
(1) Titles: Deselect the "No title" check box and ensure that the "Yes" option is selected from the "Use earlier title" drop-down menu.
(2) Official Titles: Deselect the "No official title" check box and ensure that the "Yes" option is selected from the "Use earlier official title" drop-down menu.
(3) PVS ("temporary") Synopsis: Deselect the "No synopsis" check box and ensure that the "Yes" option is selected from the "Use earlier synopsis" drop-down menu.
(4) Bill Text: Deselect the "No text" check box and ensure that the "Yes" option is selected from the "Use earlier text" drop-down menu.
(5) Categories: Deselect the "No categories" check box and ensure that the "Yes" option is selected from the "Use earlier categories" drop-down menu.
(1) Titles: Deselect the "No title" check box and select the "No" option from the "Use earlier title" drop-down menu. Proceed to input the title for this specific status listed on the bill summary sheet.
(2) Official Titles: Deselect the "No official title" check box and select the "No" option from the "Use earlier official title" drop-down menu. Proceed to input the official title for this specific status listed on the bill summary sheet;
(3) Bill Text: Deselect the "No text file" check box and select the "No" option from the "Use earlier text file" drop-down menu. Click the "Overwrite" check box listed above the "Upload" button. Proceed to upload the bill text for this specific status in the same manner that you did for the first "key vote" status.
(4) Categories: deselect the "No categories" check box and select the "No" option from the "Use earlier categories" drop-down menu. Proceed to input the categories for this specific status.
Deletions:
Note: When uploading sponsors and cosponsors, DO NOT click the "Add _ State Legislators" button (ex: "Add AZ State Legislators" or "Add CA State Legislators"). Although it doesn't affect the live website, it helps keep the information in admin organized.
-Titles: Deselect the "No title" check box and ensure that the "Yes" option is selected from the "Use earlier title" drop-down menu.
-Official Titles: Deselect the "No official title" check box and ensure that the "Yes" option is selected from the "Use earlier official title" drop-down menu.
-PVS ("temporary") Synopsis: Deselect the "No synopsis" check box and ensure that the "Yes" option is selected from the "Use earlier synopsis" drop-down menu.
-Bill Text: Deselect the "No text" check box and ensure that the "Yes" option is selected from the "Use earlier text" drop-down menu.
-Categories: Deselect the "No categories" check box and ensure that the "Yes" option is selected from the "Use earlier categories" drop-down menu.
-Titles: Deselect the "No title" check box and select the "No" option from the "Use earlier title" drop-down menu. Proceed to input the title for this specific status listed on the bill summary sheet.
-Official Titles: Deselect the "No official title" check box and select the "No" option from the "Use earlier official title" drop-down menu. Proceed to input the official title for this specific status listed on the bill summary sheet;
-Bill Text: Deselect the "No text file" check box and select the "No" option from the "Use earlier text file" drop-down menu. Click the "Overwrite" check box listed above the "Upload" button. Proceed to upload the bill text for this specific status in the same manner that you did for the first "key vote" status.
-Categories: deselect the "No categories" check box and select the "No" option from the "Use earlier categories" drop-down menu. Proceed to input the categories for this specific status.

Revision [3416]

The oldest known version of this page was created on 2010-01-19 13:35:37 by ThomasStepleton [clarifying language]
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