Wiki source for FieldBoxes
@@=====**Speeches Field Boxes in Admin**=====@@
[[http://wiki.votesmart.org/SpeechesGuide <-- Back to the Speeches Guide]]
[[http://wiki.votesmart.org/TrainingMaterials <--Back to Training Materials]]
>>**Public Statement Links**
[[SpeechesGuide Speeches Guide]]
[[GettingPS Types]]
[[Text Do Take/Do Not Take]]
[[Finishing Helpful Hints/FAQ]]
[[speechesinternexpectations Intern Expectations]]>>From the main page of admin, select the public statements tab in the menu bar on the far left of the page. When you locate and open the admin page of the desired politician, it will open directly to the public statements tab of that politician's admin page. The first thing you will see is the public statements box. This box contains all of the previously entered public statements for this official. Above the top left corner of the box, you will see the "Add New" button. Click it. The public statements field boxes will appear. This wiki page describes how to format and input information for a new public statement.
**====Date:====**
Click the calendar icon or type in the date in mm/dd/yyyy format. If the date is not given, enter today's date. For example, if you are entering a Speech on August 23, 2010 and it does not have a date, enter 08/23/2010. Consult your supervisor to confirm that there is no date. A common mistake among those new to speeches is to put a date from the future in this field box. Be careful to avoid this.
**====Location:====**
- Use the "City, State Abbreviation" format. State abbreviations should not include periods (Seattle, WA //not// Seattle, W.A.).
- If the location is in a foreign country, type in the location listed in the "City, Country" format.
- If the location is not specifically given mark as "Unknown."
- Location for Thomas statements is always Washington, DC. Please note: the location is **NOT Washington, D.C.**
**====[[GettingPS Type]]:====**
We label different public statements by assigning a "Type" according to the following rules. We do not use the types provided by the official. We use our own rules to ensure consistency. It can be difficult to determine the Type of a public statement. **Pay attention.** This sometimes requires judgment calls, but if you are at all uncertain, ask your supervisor.
- __//Speech//__: Speeches are long form, in the first person, and delivered to a live audience. In many cases the official's website will indicate that a public statement is a speech. Sometimes they are called remarks.
- __//Letter//__: Anything that includes the full text of a letter from an official/candidate.
- __//Interview//__: An interview of the official/candidate conducted by someone who is not also an official/candidate. Interviews most often come from the TV Transcript Source list. If there is a statement by the official/candidate followed by Q &A from the press, mark as a Press Conference.
- __//Press Release//__: The official/candidate's words which are preceded, followed by, or embedded in third-person editorializing.
- __//Statement//__: The official/candidate's words accompanied by no, or minimal, third-person remarks. If these remarks include editorializing, mark as Press Release. Note: many releases titled as Statements by the official's website are actually Press Releases by our rules and vice versa.
*Blogs and Columns are also categorized as statements when they are written in the first person.
*Newsletters are considered statements if they are entirely written by the official/candidate.
- __//Issue Position//__: The Profiles sub-department handles these. This may or may not be the politician's words detailing their stance on a specific issue. Found under the "Issues and Legislation" section of the individual's website, these are rarely dated. Releases from the Pressroom section of a website are rarely Issue Positions - ask your supervisor if you are unsure.
++- __//News Article//__: A published article in which **full sentences** from the politician are quoted. Check to be sure these same statements have not already been entered into Admin in a different form. If there is an interview within a news article, mark as a News Article.++
- __//Op-Ed//__: A **published** article written by the politician. Consult your supervisor if you are unable to find where it was published. **If the public statement has not been published, mark as a Statement. **
- __//Press Conference//__: These are frequently marked as a Press Conference, Media Stake-Out, or Briefing. Typically consists of a short speech by the official/candidate followed by a substantial Q & A period with the press. This is different from an Interview.
- __//Pledge//__: Generally originating from a political organization. If there is an individual link for a candidate's signed pledge, take that link, and create a new public statement. If there is one link to the pledge with a list of signers, use that link and share the single public statement with all of the signers - much like a letter with many signatories.
- __//Debate//__: These generally only come up during election years. They consist of two or more candidates debating an issue in a public forum. They are taken much like statements, but be sure to use the TV transcript title formatting if applicable.
- __//Hearing//__: These are hearings held by committees. They consist of opening statements and witness testimonies. We always take the opening statements and testimonies by officials that we cover. Be sure to use the correct title format when taking these.
- __//Floor Speech//__: These are remarks delivered by current congressmen and senators on the floor of the house and senate which are located in Washington, DC. Floor speeches always come from the congressional record, and everything from the congressional record is a floor speech. This means **the type "Floor Speech", the URL "http://thomas.loc.gov", and the location "Washington, DC" are always used for Floor Speeches.**
**====URL:====**
- Copy the URL from the URL bar. Paste it into the URL box in admin.
- For Op-eds we require the link from the website where the public statement was published, instead of the politician's website.
- For PDFs see PDF section below.
- For Floor Speeches use the link: "http://www.congress.gov".
- Some websites provide a permalink; these are often listed at the bottom of the page. We prefer permalinks over the original URL.
**====Title:====**
Titles must be properly formatted and capitalized. The first letter of every word should be capitalized with the exception of articles and prepositions (a, the, to, with, etc.). Be aware of Thomas entries which appear as all CAPS. If there is a typo in the title of a statement, correct it as you enter it in the Title box. If the title is too long to fit into the title box, place an ellipsis ("...") after the last full word that fits in the title box and enter the full title in the beginning of the text box. //(Note: This was a commonly used rule when the title box had a character limit of 140 characters. Now that the character limit has increased this rule is rarely used.)//
>>Occasionally, a letter will be addressed to many officials all of whom have long titles. This can look unwieldy if you follow the above rules.
~Example: Letter to Kathleen Sebelius, Secretary of Health and Human Services, John Kerry, Secretary of State, Chuck Hagel, Secretary of Defense, Thomas Perez, Secretary of Labor, and John Roberts, Chief Justice of the Supreme Court - Many Words on a Very Important Topic
In this situation, it is permissible to write just the simple title and the last name.
~Example: Letter to Secretary Sebelius, Secretary Kerry, Secretary Hagel, Secretary Perez, and Chief Justice Roberts - Many Words on a Very Important Topic>>
Many titles can be directly copied and pasted. For some, we have specific formatting:
- __//Letter//__: Letter to (Name), (Title) of/of the (Organization/Country/Etc) - (subject)
~Example: Letter to George Washington, President of the United States - Lessons Learned During Operations in Afghanistan and Iraq
~Example: Letter to Larry Page, CEO of Google - Google Glass Concerns
- __//Hearing//__: Hearing of the CHAMBER (Committee Name) Committee - (Subject)
~Example: Hearing of the Senate Armed Services Committee - Lessons Learned During Operations in Afghanistan and Iraq
~Example: Hearing of the Strategic Forces Subcommittee of the Senate Armed Forces Committee - Lessons Learned During Operations in Afghanistan and Iraq
- __//TV/Radio Show//__: (Network) "(Show)" - Transcript: (Subject)
~Example: MSNBC "Hardball" - Transcript: Lessons Learned During Operations in Afghanistan and Iraq
- __//Op-Ed//__: (Media Outlet) - (Title)
~Example: The Indianapolis Star - Lessons Learned During Operations in Afghanistan and Iraq
- __//Blog//__: Blog: (Title)
~Example: Blog: Lessons Learned During Operations in Afghanistan and Iraq
- __//Column//__: Column: (Title)
~Example: Column: Lessons Learned During Operations in Afghanistan and Iraq
- __//Newsletter//__: Newsletter: (Title)
~Example: Newsletter: Lessons Learned During Operations in Afghanistan and Iraq
**====Speech Text:====**
-Copy the text you want to enter from the original source.
-Paste into the text box.
-Format the piece. **Do not correct or edit spelling, grammar, punctuation, style, or content.** Be sure to delete all superfluous data from beginning of text, such as date, location, press contact info, "from the offices of", or picture captions. Delete extra spaces; there should be only one space separating the paragraphs of text. Delete hyperlinks such as "click [[here]] to read more" but leave in full URLs.
-For some types (**op-eds**) it is necessary to attribute authorship. We use a specifically formatted "by-line." Notice that there is no colon between the "by" and the rest of the line, and the "B" is capitalized. When it is not known who wrote an op-ed, the by-line needs to be "By Unknown."
~Example: By (Name)
~Example: By (Title) (Name)
==**Break in Transcript**==
We do not always take all of the text from a given page. If the politician does not have the first word, or final word, or if he/she does not speak for an extended period, then we do not want the full transcript (Thomas speeches frequently fit this description). In this situation use BREAK IN TRANSCRIPT at the beginning of the entry, between statements, and at the end of the entry (anywhere the official is not speaking). If a press release includes a very long list which disrupts the flow of the official's words and does not help clarify the speaker's words, use BREAK IN TRANSCRIPT.
There should be one space after the official/candidate's last sentence and then BREAK IN TRANSCRIPT. If the official/candidate goes on to speak much later in the transcript, there should be one space after the BREAK IN TRANSCRIPT and then the text. For example:
~~Text
~~//space//
~~BREAK IN TRANSCRIPT
~~//space//
~~Text
==**Reformatting PDF Documents for Admin**==
Sometimes public statements are released as PDF documents. These must be reformatted before they can be entered into Admin. If the Text Tool is present in the toolbar follow the directions below. If the Select Tool is not present and you cannot copy and paste the PDF, please enter the following into the text box:
~~Only available in PDF format; please see source to view document.
1. Locate and open the PDF document.
2. Click the Select Tool (looks like a cursor in the toolbar, next to the hand icon).
3. Use the Select Tool to select and copy the text you wish to enter into Admin.
4. Open a new Microsoft Word document. Paste the text you have selected into this document.
5. Click the "Show/Hide" button in the "Standard" toolbar. Its icon is a paragraph symbol.
6. Delete all unnecessary paragraphs, tabs, and spaces so that the text reads smoothly. There should be only one paragraph space between paragraphs.
7. Once the document has reformatted to read smoothly, select and copy the text. Paste into Admin following the normal procedures listed under **Entering Statements Into Admin**.
**====Sharing with Officials:====**
For many press releases, and statements, more than one politician is quoted. Letters are frequently signed by multiple people and op-eds are sometimes co-authored. Every politician that is quoted or contributed to the writing of a public statement must be marked as sharing the statement. **When sharing with multiple officials, always make sure that the public statement has not already been entered.** We want to avoid duplicates as much as possible. **Please also keep in mind that if someone is merely mentioned in a statement, and is neither quoted nor the author/cosigner of a public statement, you should NOT share that public statement with that official.**
1. Enter the statement normally into Admin, being sure to fill in all the fields correctly.
2. Click ++"Release to Live Web"++ "Save".
3. Locate the statement in the list of your official's statements on Admin. Click "View".
4. At the bottom of the page select the office, and if appropriate, the state for the official(s) you wish to add.
5. Check the "Select" box next to the desired official(s) name(s) and click "Add Selected". You may need to do more than one search to locate everyone. You do not need to add the official for whom you originally entered the statement.
6. When you have selected all additional officials/candidates, and hit the "Add Selected" button, their names will show up on a list directly under the text box. Sometimes there are duplicates, depending on what offices each official has previously held. Ignore those duplicates. They will not show up on our website. Finally, click ++"Release to Live Web"++ "Save".
---
<<**Category Links**
CategoryPolicies
[[Categories1 Alphabetical List]]
IdiomsandExamples<<::c::
**President - Field Boxes:**
~-Date: Date listed on the original webpage.
~-Location: Location listed on the original webpage. If it says "Rose Garden", "Oval Office", or some other well-known White House location list as Washington, DC.
~-Type: Most items from the President will be Speeches. If it is called a statement in the title, list as a Statement. If there is a question and answer period with the press after the President speaks, list as a Press Conference.
~-URL: URL of the original webpage.
~-Title: Title from the original webpage.
**Congressional Record - Field Boxes:**
~- Date: Date located in title of the Congressional Record statement
~- Location: Washington, DC
~- Type: Floor Speech
~- URL: http://www.congress.gov
~- Title: The title of the Congressional Record statement, in proper capitalization. Delete the section of the text containing -- (Senate - //Date//), -- (House of Representatives - //Date//) or -- (Extensions of Remarks - //Date//). However, be sure to leave the title in the text box exactly as it appears in the Congressional Record statement.
~- NOTE - NEVER TAG OTHER OFFICIALS IN CONGRESSIONAL RECORD STATEMENTS - Tagging officials will result in duplicates and/or incomplete entries. It is sometimes necessary to include the statements of another official for context, however, your focus should be on one official at a time. The other official's remarks will be collected in full at the appropriate time according to the schedule.
**Letters - Field Boxes:**
~- Date: Use the date the letter was written. If the letter does not list a date, use the date on the associated press release.
~- Location: Unknown, unless otherwise specified.
~- Type: Letter
~- URL: Link to the press release associated with the letter
~- Title: Letter: Letter to (Name), (Title) - brief description of the contents
~~ Example: Letter to Gale Norton, Secretary of the Department of Interior - Keystone Pipeline
~~ Example: Letter to All Members of the US House of Representatives - Keystone Pipeline
**Websites - Field Boxes:**
~- Date: Date listed on the webpage
~- Location: Enter a location only if one is given, otherwise enter "Unknown".
~- Type:[[GettingPS Type]]
~- URL: Copy the URL directly from the webpage.
~- Title: Depending on the Type, the title format may vary.
**TV Transcripts**
~- Date: Date TV show was aired (Usually same date found on Transcript).
~- Location: Unknown, unless a location is given on Transcript.
~- Type: Interview
~- URL: Copy the URL of Transcript link.
~- Title: News Source 'Show Title' - Transcript: Show Topic
**Issues - Field Boxes(The Profiles sub-department handles these):**
~- Date: 01/01/(year retrieved), unless otherwise listed
~- Location: Unknown, unless otherwise listed.
~- Type: Issue Position
~- URL: Copy URL from webpage
~- Title: Issue Position: (Title)
or
~- Title: Issue Position: (Title) - (Subcategory Title)
[[http://wiki.votesmart.org/SpeechesGuide <-- Back to the Speeches Guide]]
[[http://wiki.votesmart.org/TrainingMaterials <--Back to Training Materials]]
>>**Public Statement Links**
[[SpeechesGuide Speeches Guide]]
[[GettingPS Types]]
[[Text Do Take/Do Not Take]]
[[Finishing Helpful Hints/FAQ]]
[[speechesinternexpectations Intern Expectations]]>>From the main page of admin, select the public statements tab in the menu bar on the far left of the page. When you locate and open the admin page of the desired politician, it will open directly to the public statements tab of that politician's admin page. The first thing you will see is the public statements box. This box contains all of the previously entered public statements for this official. Above the top left corner of the box, you will see the "Add New" button. Click it. The public statements field boxes will appear. This wiki page describes how to format and input information for a new public statement.
**====Date:====**
Click the calendar icon or type in the date in mm/dd/yyyy format. If the date is not given, enter today's date. For example, if you are entering a Speech on August 23, 2010 and it does not have a date, enter 08/23/2010. Consult your supervisor to confirm that there is no date. A common mistake among those new to speeches is to put a date from the future in this field box. Be careful to avoid this.
**====Location:====**
- Use the "City, State Abbreviation" format. State abbreviations should not include periods (Seattle, WA //not// Seattle, W.A.).
- If the location is in a foreign country, type in the location listed in the "City, Country" format.
- If the location is not specifically given mark as "Unknown."
- Location for Thomas statements is always Washington, DC. Please note: the location is **NOT Washington, D.C.**
**====[[GettingPS Type]]:====**
We label different public statements by assigning a "Type" according to the following rules. We do not use the types provided by the official. We use our own rules to ensure consistency. It can be difficult to determine the Type of a public statement. **Pay attention.** This sometimes requires judgment calls, but if you are at all uncertain, ask your supervisor.
- __//Speech//__: Speeches are long form, in the first person, and delivered to a live audience. In many cases the official's website will indicate that a public statement is a speech. Sometimes they are called remarks.
- __//Letter//__: Anything that includes the full text of a letter from an official/candidate.
- __//Interview//__: An interview of the official/candidate conducted by someone who is not also an official/candidate. Interviews most often come from the TV Transcript Source list. If there is a statement by the official/candidate followed by Q &A from the press, mark as a Press Conference.
- __//Press Release//__: The official/candidate's words which are preceded, followed by, or embedded in third-person editorializing.
- __//Statement//__: The official/candidate's words accompanied by no, or minimal, third-person remarks. If these remarks include editorializing, mark as Press Release. Note: many releases titled as Statements by the official's website are actually Press Releases by our rules and vice versa.
*Blogs and Columns are also categorized as statements when they are written in the first person.
*Newsletters are considered statements if they are entirely written by the official/candidate.
- __//Issue Position//__: The Profiles sub-department handles these. This may or may not be the politician's words detailing their stance on a specific issue. Found under the "Issues and Legislation" section of the individual's website, these are rarely dated. Releases from the Pressroom section of a website are rarely Issue Positions - ask your supervisor if you are unsure.
++- __//News Article//__: A published article in which **full sentences** from the politician are quoted. Check to be sure these same statements have not already been entered into Admin in a different form. If there is an interview within a news article, mark as a News Article.++
- __//Op-Ed//__: A **published** article written by the politician. Consult your supervisor if you are unable to find where it was published. **If the public statement has not been published, mark as a Statement. **
- __//Press Conference//__: These are frequently marked as a Press Conference, Media Stake-Out, or Briefing. Typically consists of a short speech by the official/candidate followed by a substantial Q & A period with the press. This is different from an Interview.
- __//Pledge//__: Generally originating from a political organization. If there is an individual link for a candidate's signed pledge, take that link, and create a new public statement. If there is one link to the pledge with a list of signers, use that link and share the single public statement with all of the signers - much like a letter with many signatories.
- __//Debate//__: These generally only come up during election years. They consist of two or more candidates debating an issue in a public forum. They are taken much like statements, but be sure to use the TV transcript title formatting if applicable.
- __//Hearing//__: These are hearings held by committees. They consist of opening statements and witness testimonies. We always take the opening statements and testimonies by officials that we cover. Be sure to use the correct title format when taking these.
- __//Floor Speech//__: These are remarks delivered by current congressmen and senators on the floor of the house and senate which are located in Washington, DC. Floor speeches always come from the congressional record, and everything from the congressional record is a floor speech. This means **the type "Floor Speech", the URL "http://thomas.loc.gov", and the location "Washington, DC" are always used for Floor Speeches.**
**====URL:====**
- Copy the URL from the URL bar. Paste it into the URL box in admin.
- For Op-eds we require the link from the website where the public statement was published, instead of the politician's website.
- For PDFs see PDF section below.
- For Floor Speeches use the link: "http://www.congress.gov".
- Some websites provide a permalink; these are often listed at the bottom of the page. We prefer permalinks over the original URL.
**====Title:====**
Titles must be properly formatted and capitalized. The first letter of every word should be capitalized with the exception of articles and prepositions (a, the, to, with, etc.). Be aware of Thomas entries which appear as all CAPS. If there is a typo in the title of a statement, correct it as you enter it in the Title box. If the title is too long to fit into the title box, place an ellipsis ("...") after the last full word that fits in the title box and enter the full title in the beginning of the text box. //(Note: This was a commonly used rule when the title box had a character limit of 140 characters. Now that the character limit has increased this rule is rarely used.)//
>>Occasionally, a letter will be addressed to many officials all of whom have long titles. This can look unwieldy if you follow the above rules.
~Example: Letter to Kathleen Sebelius, Secretary of Health and Human Services, John Kerry, Secretary of State, Chuck Hagel, Secretary of Defense, Thomas Perez, Secretary of Labor, and John Roberts, Chief Justice of the Supreme Court - Many Words on a Very Important Topic
In this situation, it is permissible to write just the simple title and the last name.
~Example: Letter to Secretary Sebelius, Secretary Kerry, Secretary Hagel, Secretary Perez, and Chief Justice Roberts - Many Words on a Very Important Topic>>
Many titles can be directly copied and pasted. For some, we have specific formatting:
- __//Letter//__: Letter to (Name), (Title) of/of the (Organization/Country/Etc) - (subject)
~Example: Letter to George Washington, President of the United States - Lessons Learned During Operations in Afghanistan and Iraq
~Example: Letter to Larry Page, CEO of Google - Google Glass Concerns
- __//Hearing//__: Hearing of the CHAMBER (Committee Name) Committee - (Subject)
~Example: Hearing of the Senate Armed Services Committee - Lessons Learned During Operations in Afghanistan and Iraq
~Example: Hearing of the Strategic Forces Subcommittee of the Senate Armed Forces Committee - Lessons Learned During Operations in Afghanistan and Iraq
- __//TV/Radio Show//__: (Network) "(Show)" - Transcript: (Subject)
~Example: MSNBC "Hardball" - Transcript: Lessons Learned During Operations in Afghanistan and Iraq
- __//Op-Ed//__: (Media Outlet) - (Title)
~Example: The Indianapolis Star - Lessons Learned During Operations in Afghanistan and Iraq
- __//Blog//__: Blog: (Title)
~Example: Blog: Lessons Learned During Operations in Afghanistan and Iraq
- __//Column//__: Column: (Title)
~Example: Column: Lessons Learned During Operations in Afghanistan and Iraq
- __//Newsletter//__: Newsletter: (Title)
~Example: Newsletter: Lessons Learned During Operations in Afghanistan and Iraq
**====Speech Text:====**
-Copy the text you want to enter from the original source.
-Paste into the text box.
-Format the piece. **Do not correct or edit spelling, grammar, punctuation, style, or content.** Be sure to delete all superfluous data from beginning of text, such as date, location, press contact info, "from the offices of", or picture captions. Delete extra spaces; there should be only one space separating the paragraphs of text. Delete hyperlinks such as "click [[here]] to read more" but leave in full URLs.
-For some types (**op-eds**) it is necessary to attribute authorship. We use a specifically formatted "by-line." Notice that there is no colon between the "by" and the rest of the line, and the "B" is capitalized. When it is not known who wrote an op-ed, the by-line needs to be "By Unknown."
~Example: By (Name)
~Example: By (Title) (Name)
==**Break in Transcript**==
We do not always take all of the text from a given page. If the politician does not have the first word, or final word, or if he/she does not speak for an extended period, then we do not want the full transcript (Thomas speeches frequently fit this description). In this situation use BREAK IN TRANSCRIPT at the beginning of the entry, between statements, and at the end of the entry (anywhere the official is not speaking). If a press release includes a very long list which disrupts the flow of the official's words and does not help clarify the speaker's words, use BREAK IN TRANSCRIPT.
There should be one space after the official/candidate's last sentence and then BREAK IN TRANSCRIPT. If the official/candidate goes on to speak much later in the transcript, there should be one space after the BREAK IN TRANSCRIPT and then the text. For example:
~~Text
~~//space//
~~BREAK IN TRANSCRIPT
~~//space//
~~Text
==**Reformatting PDF Documents for Admin**==
Sometimes public statements are released as PDF documents. These must be reformatted before they can be entered into Admin. If the Text Tool is present in the toolbar follow the directions below. If the Select Tool is not present and you cannot copy and paste the PDF, please enter the following into the text box:
~~Only available in PDF format; please see source to view document.
1. Locate and open the PDF document.
2. Click the Select Tool (looks like a cursor in the toolbar, next to the hand icon).
3. Use the Select Tool to select and copy the text you wish to enter into Admin.
4. Open a new Microsoft Word document. Paste the text you have selected into this document.
5. Click the "Show/Hide" button in the "Standard" toolbar. Its icon is a paragraph symbol.
6. Delete all unnecessary paragraphs, tabs, and spaces so that the text reads smoothly. There should be only one paragraph space between paragraphs.
7. Once the document has reformatted to read smoothly, select and copy the text. Paste into Admin following the normal procedures listed under **Entering Statements Into Admin**.
**====Sharing with Officials:====**
For many press releases, and statements, more than one politician is quoted. Letters are frequently signed by multiple people and op-eds are sometimes co-authored. Every politician that is quoted or contributed to the writing of a public statement must be marked as sharing the statement. **When sharing with multiple officials, always make sure that the public statement has not already been entered.** We want to avoid duplicates as much as possible. **Please also keep in mind that if someone is merely mentioned in a statement, and is neither quoted nor the author/cosigner of a public statement, you should NOT share that public statement with that official.**
1. Enter the statement normally into Admin, being sure to fill in all the fields correctly.
2. Click ++"Release to Live Web"++ "Save".
3. Locate the statement in the list of your official's statements on Admin. Click "View".
4. At the bottom of the page select the office, and if appropriate, the state for the official(s) you wish to add.
5. Check the "Select" box next to the desired official(s) name(s) and click "Add Selected". You may need to do more than one search to locate everyone. You do not need to add the official for whom you originally entered the statement.
6. When you have selected all additional officials/candidates, and hit the "Add Selected" button, their names will show up on a list directly under the text box. Sometimes there are duplicates, depending on what offices each official has previously held. Ignore those duplicates. They will not show up on our website. Finally, click ++"Release to Live Web"++ "Save".
---
<<**Category Links**
CategoryPolicies
[[Categories1 Alphabetical List]]
IdiomsandExamples<<::c::
**President - Field Boxes:**
~-Date: Date listed on the original webpage.
~-Location: Location listed on the original webpage. If it says "Rose Garden", "Oval Office", or some other well-known White House location list as Washington, DC.
~-Type: Most items from the President will be Speeches. If it is called a statement in the title, list as a Statement. If there is a question and answer period with the press after the President speaks, list as a Press Conference.
~-URL: URL of the original webpage.
~-Title: Title from the original webpage.
**Congressional Record - Field Boxes:**
~- Date: Date located in title of the Congressional Record statement
~- Location: Washington, DC
~- Type: Floor Speech
~- URL: http://www.congress.gov
~- Title: The title of the Congressional Record statement, in proper capitalization. Delete the section of the text containing -- (Senate - //Date//), -- (House of Representatives - //Date//) or -- (Extensions of Remarks - //Date//). However, be sure to leave the title in the text box exactly as it appears in the Congressional Record statement.
~- NOTE - NEVER TAG OTHER OFFICIALS IN CONGRESSIONAL RECORD STATEMENTS - Tagging officials will result in duplicates and/or incomplete entries. It is sometimes necessary to include the statements of another official for context, however, your focus should be on one official at a time. The other official's remarks will be collected in full at the appropriate time according to the schedule.
**Letters - Field Boxes:**
~- Date: Use the date the letter was written. If the letter does not list a date, use the date on the associated press release.
~- Location: Unknown, unless otherwise specified.
~- Type: Letter
~- URL: Link to the press release associated with the letter
~- Title: Letter: Letter to (Name), (Title) - brief description of the contents
~~ Example: Letter to Gale Norton, Secretary of the Department of Interior - Keystone Pipeline
~~ Example: Letter to All Members of the US House of Representatives - Keystone Pipeline
**Websites - Field Boxes:**
~- Date: Date listed on the webpage
~- Location: Enter a location only if one is given, otherwise enter "Unknown".
~- Type:[[GettingPS Type]]
~- URL: Copy the URL directly from the webpage.
~- Title: Depending on the Type, the title format may vary.
**TV Transcripts**
~- Date: Date TV show was aired (Usually same date found on Transcript).
~- Location: Unknown, unless a location is given on Transcript.
~- Type: Interview
~- URL: Copy the URL of Transcript link.
~- Title: News Source 'Show Title' - Transcript: Show Topic
**Issues - Field Boxes(The Profiles sub-department handles these):**
~- Date: 01/01/(year retrieved), unless otherwise listed
~- Location: Unknown, unless otherwise listed.
~- Type: Issue Position
~- URL: Copy URL from webpage
~- Title: Issue Position: (Title)
or
~- Title: Issue Position: (Title) - (Subcategory Title)
