Revision history for CalendarsandTracking
Deletions:
Additions:
==Calendars and Tracking==
- Elections Department Super Calendar ([[https://docs.google.com/spreadsheets/d/1CztPkzMfo2s5ZF_w1eXvdOHY9po78vEOSTafcOJHhN4/edit 2023 Version]], [[https://docs.google.com/spreadsheets/d/1-oRoSNeTQgduPzdat8a83IT7wOmiCMkMr8eY-ramqss/edit 2024 Version]])
- Google Calendar (Vote Smart’s Elections Calendar): for Election Dates
- Google Calendar (Elections Monitoring Unit Calendar): for candidate filing deadlines
- [[http://wiki.votesmart.org/QCWeeklyReports Weekly Reports]]
- 50 State Report ([[https://docs.google.com/spreadsheets/d/16ebgrUn2cJl5Obg8ssWiJ71_BHUfiOsNAXYqOrxnlZw/edit 2023 version]])
==Pre-Primary: Preparation for Election Coverage==
1) Entering Candidate Lists: For states that have really early primaries or for Presidential elections, see if they have candidate lists up yet and begin to add them to our database. Continue to monitor for candidate lists and add them as needed prior to continuing on with other tasks.
1) Look on elections office Websites first to find information.
1) Contact Elections Offices for each State to verify information and fill in the blanks. Filing Deadlines are the last date when candidates can file paperwork declaring their candidacy for public office. Some states have one deadline for all candidates; some have staggered deadlines, generally with major party deadlines first, followed by minor/third party deadlines and occasionally write-in deadlines. In some states, candidates can file any time before the deadline. In others, there is a specific set of dates that the candidate must file on. Withdrawal Deadlines generally signify the last day that candidates can file a withdrawal. Different states have different policies on this matter. Some have a deadline after which withdrawals won't affect the ballot; some don't have deadlines at all. If a candidate has withdrawn, but will still be on the ballot, that candidate stays on our list. All states change lists after withdrawal deadlines.
1) Set up systems for tracking progress and keeping records: The Super-Calendar for each year is a good way to keep track of dates–filing and election dates. Having trackers set up for things like Voter Registration, Election Office updates, and Ballot Measures (among other projects) is ideal for any sort of work you do in Elections Monitoring.
1) Review Manual (PVSWiki) for accuracy and completeness, and review issues with the Elections Director.
- Elections Department Super Calendar ([[https://docs.google.com/spreadsheets/d/1CztPkzMfo2s5ZF_w1eXvdOHY9po78vEOSTafcOJHhN4/edit 2023 Version]], [[https://docs.google.com/spreadsheets/d/1-oRoSNeTQgduPzdat8a83IT7wOmiCMkMr8eY-ramqss/edit 2024 Version]])
- Google Calendar (Vote Smart’s Elections Calendar): for Election Dates
- Google Calendar (Elections Monitoring Unit Calendar): for candidate filing deadlines
- [[http://wiki.votesmart.org/QCWeeklyReports Weekly Reports]]
- 50 State Report ([[https://docs.google.com/spreadsheets/d/16ebgrUn2cJl5Obg8ssWiJ71_BHUfiOsNAXYqOrxnlZw/edit 2023 version]])
==Pre-Primary: Preparation for Election Coverage==
1) Entering Candidate Lists: For states that have really early primaries or for Presidential elections, see if they have candidate lists up yet and begin to add them to our database. Continue to monitor for candidate lists and add them as needed prior to continuing on with other tasks.
1) Look on elections office Websites first to find information.
1) Contact Elections Offices for each State to verify information and fill in the blanks. Filing Deadlines are the last date when candidates can file paperwork declaring their candidacy for public office. Some states have one deadline for all candidates; some have staggered deadlines, generally with major party deadlines first, followed by minor/third party deadlines and occasionally write-in deadlines. In some states, candidates can file any time before the deadline. In others, there is a specific set of dates that the candidate must file on. Withdrawal Deadlines generally signify the last day that candidates can file a withdrawal. Different states have different policies on this matter. Some have a deadline after which withdrawals won't affect the ballot; some don't have deadlines at all. If a candidate has withdrawn, but will still be on the ballot, that candidate stays on our list. All states change lists after withdrawal deadlines.
1) Set up systems for tracking progress and keeping records: The Super-Calendar for each year is a good way to keep track of dates–filing and election dates. Having trackers set up for things like Voter Registration, Election Office updates, and Ballot Measures (among other projects) is ideal for any sort of work you do in Elections Monitoring.
1) Review Manual (PVSWiki) for accuracy and completeness, and review issues with the Elections Director.
Deletions:
- [[https://docs.google.com/spreadsheets/d/1hstUwuAcyDdie9SplFT2UoWm6XPjpFSLh4hM_VZLjFg/edit#gid=2124159329
Elections Department Super Calendar]]
- [[https://docs.google.com/spreadsheets/d/1FdiKvVDaD49GeoK3rld6oMyuUjWlIbJdsxKjchXHeAc/edit#gid=0
Candidate List Tracking Sheet]]
- [[QCWeeklyReports Weekly Reports]]
- List Activity Logs (candidate list instructions and tracking sheets)
- Filing System for Candidate Lists in Progress
- Filing Cabinet for Processed Candidate Lists
- [[https://docs.google.com/spreadsheets/d/13FQaFGV6qW57bi-oZONjm8IyYIeD10sZjHo1WiW_LdE/edit#gid=607344464
50 State Report]]
===Pre-Primary: Preparation for Election Coverage===
1) Entering Candidate Lists-For states that have really early primaries or for Presidential elections, see if they have candidate lists up yet and begin to add them to our database. Continue to monitor for candidate lists and add them as needed prior to continuing on with other tasks
1) Look on elections office Websites first to find information
1) Contact Elections Offices for each State to verify information and fill in the blanks. Filing Deadlines are the last date when candidates can file paperwork declaring their candidacy for public office. Some states have one deadline for all candidates; some have staggered deadlines, generally with major party deadlines first, followed by minor/third party deadlines and occasionally write-in deadlines. In some states, candidates can file any time before the deadline. In others, there is a specific set of dates that the candidate must file on. Withdrawal Deadlines generally signify the last day that candidates can file a withdrawal. Different states have different policies on this matter. Some have a deadline after which withdrawals won't affect the ballot; some don't have deadlines at all. If a candidate has withdrawn, but will still be on the ballot, that candidate stays on our list. All states change lists after withdrawal deadlines.
1) Update other calendars- Make sure that on the PCT Master Calendar on Google Calendar, there are all election dates for all election stages, PCT Mail Dates, and PCT Release Dates. You do not have to do checks on those dates, but they are good reference points.
1) Update "States Notes" (QC's Permanent Knowledge Bank)- starting with the previous elections' States Notes, update it with information gleaned from the previous election's work, last year's and this year's QC Info Gathered (as appropriate), and with recent, relevant changes to election law from [[http://www.ncsl.org/research/elections-and-campaigns/2011-2013-elections-legislation-database.aspx NCSL's Election Law Database]]
1) Set up systems for tracking progress and keeping records:
- Status of the States- Use this form to track the status of candidate lists through the process of entering and checking. We also use this form to update the status of primary results, keep track of who is working on which list, and track the last date a list was updated. If a state hasn't been updated in a long time (e.g. a month) update it first.
- List Activity Logs- It is important to use the "list activity logs" for each list. These contain instructions and checklists for processing candidate lists and election results. Activity Logs are to be affixed to every candidate list to ensure proper procedures are being followed and to establish accountability.
- Filing System for Processed Candidate Lists- Keep all the lists used for every state filed by state in a filing cabinet. It's important to have these things on record if problems arise. They're also important because as things get busy in the fall, it's important to maintain organization. After the official election results have been entered and checked, all file contents may be disposed of, with the exception of the official election results.
- Review Manual (PVSWiki)for accuracy and completeness, and review issues with your supervisor
Additions:
- [[https://docs.google.com/spreadsheets/d/1hstUwuAcyDdie9SplFT2UoWm6XPjpFSLh4hM_VZLjFg/edit#gid=2124159329
Elections Department Super Calendar]]
- [[https://docs.google.com/spreadsheets/d/1FdiKvVDaD49GeoK3rld6oMyuUjWlIbJdsxKjchXHeAc/edit#gid=0
Candidate List Tracking Sheet]]
- [[https://docs.google.com/spreadsheets/d/13FQaFGV6qW57bi-oZONjm8IyYIeD10sZjHo1WiW_LdE/edit#gid=607344464
50 State Report]]
Elections Department Super Calendar]]
- [[https://docs.google.com/spreadsheets/d/1FdiKvVDaD49GeoK3rld6oMyuUjWlIbJdsxKjchXHeAc/edit#gid=0
Candidate List Tracking Sheet]]
- [[https://docs.google.com/spreadsheets/d/13FQaFGV6qW57bi-oZONjm8IyYIeD10sZjHo1WiW_LdE/edit#gid=607344464
50 State Report]]
Deletions:
- Status of the States (master tracking sheet)
Additions:
1) Contact Elections Offices for each State to verify information and fill in the blanks. Filing Deadlines are the last date when candidates can file paperwork declaring their candidacy for public office. Some states have one deadline for all candidates; some have staggered deadlines, generally with major party deadlines first, followed by minor/third party deadlines and occasionally write-in deadlines. In some states, candidates can file any time before the deadline. In others, there is a specific set of dates that the candidate must file on. Withdrawal Deadlines generally signify the last day that candidates can file a withdrawal. Different states have different policies on this matter. Some have a deadline after which withdrawals won't affect the ballot; some don't have deadlines at all. If a candidate has withdrawn, but will still be on the ballot, that candidate stays on our list. All states change lists after withdrawal deadlines.
1) Update other calendars- Make sure that on the PCT Master Calendar on Google Calendar, there are all election dates for all election stages, PCT Mail Dates, and PCT Release Dates. You do not have to do checks on those dates, but they are good reference points.
1) Update other calendars- Make sure that on the PCT Master Calendar on Google Calendar, there are all election dates for all election stages, PCT Mail Dates, and PCT Release Dates. You do not have to do checks on those dates, but they are good reference points.
Deletions:
1) Once complete, send QC Info Gathered to our QC contact at the Institute for Money and state politics (currently Pete Quist)
1) Copy and paste appropriate columns to the PCT Primary Calendar and PCT General Calendar Excel Documents (make sure states match up first!). Notify PCT Director when complete. At this point, he can revise the grouping of PCT states and move forward with scheduling PCT Mail Dates and Public Release Dates. Make sure IT imports all NEW elections, stages, and filing deadlines, along with PCT grouping, etc.
1) Notify the Research Department of any statewide elections, special elections, and other elections for offices not covered by QC.
1) Copy and paste any information that may be useful for future elections or understanding of that state to QC Permanent Knowledge Bank
1) Create QC Scheduled Checks for the election cycle- Once the PCT Director schedules PCT Mail Dates and Public Release Dates, create a spreadsheet of expected updates called "QC Scheduled Checks for [Election Cycle]," using the [[http://wiki.votesmart.org/CalendarsandTracking/files.xml?action=download&file=qc%20scheduled%20checks%20template.csv attached template]]. Use info from the "PCT Calendars" and "QC Info Gathered For Current Election" for scheduling these checks. Once complete, add these dates to QC's Google Calendar. Once these dates are added to Google Calendar, put this document into archives.
1) Update other calendars- Make sure that on the PCT Master Calendar on Google Calendar, there are all election dates for all election stages, PCT Mail Dates, and PCT Release Dates. You do not have to do checks on those dates, but they are good reference points. While filing deadlines are mere guidelines for updates, other dates must be followed to a "T".
Additions:
Also see instructions for [[ElectionResultsManagement Managing and Preparing for Election Results]]
Additions:
1) Create QC Scheduled Checks for the election cycle- Once the PCT Director schedules PCT Mail Dates and Public Release Dates, create a spreadsheet of expected updates called "QC Scheduled Checks for [Election Cycle]," using the [[http://wiki.votesmart.org/CalendarsandTracking/files.xml?action=download&file=qc%20scheduled%20checks%20template.csv attached template]]. Use info from the "PCT Calendars" and "QC Info Gathered For Current Election" for scheduling these checks. Once complete, add these dates to QC's Google Calendar. Once these dates are added to Google Calendar, put this document into archives.
Deletions:
Additions:
{{files}}
Additions:
- Status of the States (master tracking sheet)
- [[QCWeeklyReports Weekly Reports]]
- [[QCWeeklyReports Weekly Reports]]
Deletions:
Additions:
===Calendars and Tracking===
**Reference Documents:**
- QC Info Gathered (key information on upcoming elections)
- States Notes (nuances of state election laws)
- PVSWiki (Vote Smart's policies and procedures)
**Calendars/Task Management:**
- QC Scheduled Checks
- PCT Master Calendar (all dates relevant to the PCT Department, located on Google Calendar)
**Tracking Progress and Keeping Records:**
- Status of the States (master tracking sheet)
- List Activity Logs (candidate list instructions and tracking sheets)
- Filing System for Candidate Lists in Progress
- Filing Cabinet for Processed Candidate Lists
1) Contact Elections Offices for each State to verify information and fill in the blanks. Filing Deadlines are the last date when candidates can file paperwork declaring their candidacy for public office. Some states have one deadline for all candidates; some have staggered deadlines, generally with major party deadlines first, followed by minor/third party deadlines and occasionally write-in deadlines. Don't be fooled by the word deadline. The candidates file whenever the heck they want. Withdrawal Deadlines generally signify the last day that candidates can file a withdrawal. Different states have different polices on this matter. Some have a deadline after which withdrawals won't affect the ballot; some don't have deadlines at all. If a candidate has withdrawn, but will still be on the ballot, that candidate stays on our list. All states change lists after withdrawal deadlines.
1) Once complete, send QC Info Gathered to our QC contact at the Institute for Money and state politics (currently Pete Quist)
1) Set up systems for tracking progress and keeping records:
- Status of the States- Use this form to track the status of candidate lists through the process of entering and checking. We also use this form to update the status of primary results, keep track of who is working on which list, and track the last date a list was updated. If a state hasn't been updated in a long time (e.g. a month) update it first.
- List Activity Logs- It is important to use the "list activity logs" for each list. These contain instructions and checklists for processing candidate lists and election results. Activity Logs are to be affixed to every candidate list to ensure proper procedures are being followed and to establish accountability.
- Filing System for Candidate Lists in Progress
- Filing System for Processed Candidate Lists- Keep all the lists used for every state filed by state in a filing cabinet. It's important to have these things on record if problems arise. They're also important because as things get busy in the fall, it's important to maintain organization. After the official election results have been entered and checked, all file contents may be disposed of, with the exception of the official election results.
- Review Manual (PVSWiki)for accuracy and completeness, and review issues with your supervisor
**Reference Documents:**
- QC Info Gathered (key information on upcoming elections)
- States Notes (nuances of state election laws)
- PVSWiki (Vote Smart's policies and procedures)
**Calendars/Task Management:**
- QC Scheduled Checks
- PCT Master Calendar (all dates relevant to the PCT Department, located on Google Calendar)
**Tracking Progress and Keeping Records:**
- Status of the States (master tracking sheet)
- List Activity Logs (candidate list instructions and tracking sheets)
- Filing System for Candidate Lists in Progress
- Filing Cabinet for Processed Candidate Lists
1) Contact Elections Offices for each State to verify information and fill in the blanks. Filing Deadlines are the last date when candidates can file paperwork declaring their candidacy for public office. Some states have one deadline for all candidates; some have staggered deadlines, generally with major party deadlines first, followed by minor/third party deadlines and occasionally write-in deadlines. Don't be fooled by the word deadline. The candidates file whenever the heck they want. Withdrawal Deadlines generally signify the last day that candidates can file a withdrawal. Different states have different polices on this matter. Some have a deadline after which withdrawals won't affect the ballot; some don't have deadlines at all. If a candidate has withdrawn, but will still be on the ballot, that candidate stays on our list. All states change lists after withdrawal deadlines.
1) Once complete, send QC Info Gathered to our QC contact at the Institute for Money and state politics (currently Pete Quist)
1) Set up systems for tracking progress and keeping records:
- Status of the States- Use this form to track the status of candidate lists through the process of entering and checking. We also use this form to update the status of primary results, keep track of who is working on which list, and track the last date a list was updated. If a state hasn't been updated in a long time (e.g. a month) update it first.
- List Activity Logs- It is important to use the "list activity logs" for each list. These contain instructions and checklists for processing candidate lists and election results. Activity Logs are to be affixed to every candidate list to ensure proper procedures are being followed and to establish accountability.
- Filing System for Candidate Lists in Progress
- Filing System for Processed Candidate Lists- Keep all the lists used for every state filed by state in a filing cabinet. It's important to have these things on record if problems arise. They're also important because as things get busy in the fall, it's important to maintain organization. After the official election results have been entered and checked, all file contents may be disposed of, with the exception of the official election results.
- Review Manual (PVSWiki)for accuracy and completeness, and review issues with your supervisor
Deletions:
1) Once complete, send full excel to QC contact at the Institute for Money and state politics (currently Pete Quist)
Tracking Progress and Keeping Records:
Status of the States- Use this form to track the status of candidate lists through the process of entering and checking. We also use this form to update the status of primary results, keep track of who is working on which list, and track the last date a list was updated. If a state hasn’t been updated in a long time (e.g. a month) update it first.
List Activity Logs- It is important to use the "list activity logs" for each list. These contain instructions and checklists for processing candidate lists and election results. Activity Logs are to be affixed to every candidate list to ensure proper procedures are being followed and to establish accountability.
Filing System for Candidate Lists in Progress
Filing System for Processed Candidate Lists- Keep all the lists used for every state filed by state in a filing cabinet. It's important to have these things on record if problems arise. They're also important because as things get busy in the fall, it's important to maintain organization. After the official election results have been entered and checked, all file contents may be disposed of, with the exception of the official election results.
Review Manual
Additions:
1) Entering Candidate Lists-For states that have really early primaries or for Presidential elections, see if they have candidate lists up yet and begin to add them to our database. Continue to monitor for candidate lists and add them as needed prior to continuing on with other tasks
Deletions:
For states that have really early primaries or for Presidential elections, see if they have candidate lists up yet and begin to add them to our database. Continue to monitor for candidate lists and add them as needed prior to continuing on with other tasks
Additions:
1) Entering Candidate Lists
For states that have really early primaries or for Presidential elections, see if they have candidate lists up yet and begin to add them to our database. Continue to monitor for candidate lists and add them as needed prior to continuing on with other tasks
1) Complete "QC Info Gathered for [Election Year]"
1) Look on elections office Websites first to find information
1) Contact Elections Offices for each State to verify information and fill in the blanks- ask Kristen about the deal with Washington State. Filing Deadlines are the last date when candidates can file paperwork declaring their candidacy for public office. Some states have one deadline for all candidates; some have staggered deadlines, generally with major party deadlines first, followed by minor/third party deadlines and occasionally write-in deadlines. Don't be fooled by the word deadline. The candidates file whenever the heck they want. Withdrawal Deadlines generally signify the last day that candidates can file a withdrawal. Different states have different polices on this matter. Some have a deadline after which withdrawals won't affect the ballot; some don't have deadlines at all. If a candidate has withdrawn, but will still be on the ballot, that candidate stays on our list. All states change lists after withdrawal deadlines.
1) Once complete, send full excel to QC contact at the Institute for Money and state politics (currently Pete Quist)
1) Copy and paste appropriate columns to the PCT Primary Calendar and PCT General Calendar Excel Documents (make sure states match up first!). Notify PCT Director when complete. At this point, he can revise the grouping of PCT states and move forward with scheduling PCT Mail Dates and Public Release Dates. Make sure IT imports all NEW elections, stages, and filing deadlines, along with PCT grouping, etc.
1) Notify the Research Department of any statewide elections, special elections, and other elections for offices not covered by QC.
1) Copy and paste any information that may be useful for future elections or understanding of that state to QC Permanent Knowledge Bank
1) Create QC Scheduled Checks- Once the PCT Director schedules PCT Mail Dates and Public Release Dates, create a spreadsheet of expected updates called "QC Scheduled Checks. Use info from the "PCT Calendars" and "QC Info Gathered For Current Election" for scheduling these checks. Once complete, add these dates to QC's Google Calendar. Once these dates are added to Google Calendar, put this document into archives.
1) Update other calendars- Make sure that on the PCT Master Calendar on Google Calendar, there are all election dates for all election stages, PCT Mail Dates, and PCT Release Dates. You do not have to do checks on those dates, but they are good reference points. While filing deadlines are mere guidelines for updates, other dates must be followed to a "T".
1) Update "States Notes" (QC's Permanent Knowledge Bank)- starting with the previous elections' States Notes, update it with information gleaned from the previous election's work, last year's and this year's QC Info Gathered (as appropriate), and with recent, relevant changes to election law from [[http://www.ncsl.org/research/elections-and-campaigns/2011-2013-elections-legislation-database.aspx NCSL's Election Law Database]]
List Activity Logs- It is important to use the "list activity logs" for each list. These contain instructions and checklists for processing candidate lists and election results. Activity Logs are to be affixed to every candidate list to ensure proper procedures are being followed and to establish accountability.
Filing System for Candidate Lists in Progress
Filing System for Processed Candidate Lists- Keep all the lists used for every state filed by state in a filing cabinet. It's important to have these things on record if problems arise. They're also important because as things get busy in the fall, it's important to maintain organization. After the official election results have been entered and checked, all file contents may be disposed of, with the exception of the official election results.
Review Manual
For states that have really early primaries or for Presidential elections, see if they have candidate lists up yet and begin to add them to our database. Continue to monitor for candidate lists and add them as needed prior to continuing on with other tasks
1) Complete "QC Info Gathered for [Election Year]"
1) Look on elections office Websites first to find information
1) Contact Elections Offices for each State to verify information and fill in the blanks- ask Kristen about the deal with Washington State. Filing Deadlines are the last date when candidates can file paperwork declaring their candidacy for public office. Some states have one deadline for all candidates; some have staggered deadlines, generally with major party deadlines first, followed by minor/third party deadlines and occasionally write-in deadlines. Don't be fooled by the word deadline. The candidates file whenever the heck they want. Withdrawal Deadlines generally signify the last day that candidates can file a withdrawal. Different states have different polices on this matter. Some have a deadline after which withdrawals won't affect the ballot; some don't have deadlines at all. If a candidate has withdrawn, but will still be on the ballot, that candidate stays on our list. All states change lists after withdrawal deadlines.
1) Once complete, send full excel to QC contact at the Institute for Money and state politics (currently Pete Quist)
1) Copy and paste appropriate columns to the PCT Primary Calendar and PCT General Calendar Excel Documents (make sure states match up first!). Notify PCT Director when complete. At this point, he can revise the grouping of PCT states and move forward with scheduling PCT Mail Dates and Public Release Dates. Make sure IT imports all NEW elections, stages, and filing deadlines, along with PCT grouping, etc.
1) Notify the Research Department of any statewide elections, special elections, and other elections for offices not covered by QC.
1) Copy and paste any information that may be useful for future elections or understanding of that state to QC Permanent Knowledge Bank
1) Create QC Scheduled Checks- Once the PCT Director schedules PCT Mail Dates and Public Release Dates, create a spreadsheet of expected updates called "QC Scheduled Checks. Use info from the "PCT Calendars" and "QC Info Gathered For Current Election" for scheduling these checks. Once complete, add these dates to QC's Google Calendar. Once these dates are added to Google Calendar, put this document into archives.
1) Update other calendars- Make sure that on the PCT Master Calendar on Google Calendar, there are all election dates for all election stages, PCT Mail Dates, and PCT Release Dates. You do not have to do checks on those dates, but they are good reference points. While filing deadlines are mere guidelines for updates, other dates must be followed to a "T".
1) Update "States Notes" (QC's Permanent Knowledge Bank)- starting with the previous elections' States Notes, update it with information gleaned from the previous election's work, last year's and this year's QC Info Gathered (as appropriate), and with recent, relevant changes to election law from [[http://www.ncsl.org/research/elections-and-campaigns/2011-2013-elections-legislation-database.aspx NCSL's Election Law Database]]
List Activity Logs- It is important to use the "list activity logs" for each list. These contain instructions and checklists for processing candidate lists and election results. Activity Logs are to be affixed to every candidate list to ensure proper procedures are being followed and to establish accountability.
Filing System for Candidate Lists in Progress
Filing System for Processed Candidate Lists- Keep all the lists used for every state filed by state in a filing cabinet. It's important to have these things on record if problems arise. They're also important because as things get busy in the fall, it's important to maintain organization. After the official election results have been entered and checked, all file contents may be disposed of, with the exception of the official election results.
Review Manual
Deletions:
For states that have really early primaries, see if they have candidate lists up yet and begin to add them to our system.
==2. Complete QC Info Gathered for Current Election Document==
1) Look on elections office Websites first to find information
1) Contact Elections Offices for each State to verify information and fill in the blanks- ask Kristen about the deal with Washington State. Filing Deadlines are the last date when candidates can file paperwork declaring their candidacy for public office. Some states have one deadline for all candidates; some have staggered deadlines, generally with major party deadlines first, followed by minor/third party deadlines and occasionally write-in deadlines. Don't be fooled by the word deadline. The candidates file whenever the heck they want. Withdrawal Deadlines generally signify the last day that candidates can file a withdrawal. Different states have different polices on this matter. Some have a deadline after which withdrawals won't affect the ballot; some don't have deadlines at all. If a candidate has withdrawn, but will still be on the ballot, that candidate stays on our list. All states change lists after withdrawal deadlines.
1) Once complete, send full excel to QC contact at the Institute for Money and state politics (currently Pete Quist)
1) Copy and paste appropriate columns to the PCT Primary Calendar and PCT General Calendar Excel Documents (make sure states match up first!). Notify PCT Director when complete. At this point, he can revise the grouping of PCT states and move forward with scheduling PCT Mail Dates and Public Release Dates. Make sure IT imports all NEW elections, stages, and filing deadlines, along with PCT grouping, etc.
1) Notify the Research Department of any statewide elections, special elections, and other elections for offices not covered by QC.
1) Copy and paste any information that may be useful for future elections or understanding of that state to QC Permanent Knowledge Bank
==3. Entering Candidate Lists==
Go back to all states who have candidate lists already up and get the ball rolling on adding these candidates to our system
==4. QC Scheduled Checks==
Once PCT Director schedules PCT Mail Dates and Public Release Dates, make own Excel of expected updates called "QC Scheduled Checks). Use info from the "PCT Calendars" and "QC Info Gathered For Current Election" for scheduling these checks. Once complete, add these dates to QC's Google Calendar. Once these dates are added to Google Calendar, put this document into archives.
Make sure that on the PCT Master Calendar on Google Calendar, there are Primary Dates, PCT Mail Dates, and PCT Release Dates. You do not have to do checks on those dates, but they are good reference points. While filing deadlines are mere guidelines for updates, other dates must be followed to a "T".
QC Permanent Knowledge Bank
It is important to use the "list activity logs" for each list. Keep all the lists used for every state filed by state. It's important to have these things on record if problems arise. They're also important because as things get busy in the fall, it's important to maintain organizati
Additions:
Tracking Progress and Keeping Records:
Status of the States- Use this form to track the status of candidate lists through the process of entering and checking. We also use this form to update the status of primary results, keep track of who is working on which list, and track the last date a list was updated. If a state hasn’t been updated in a long time (e.g. a month) update it first.
It is important to use the "list activity logs" for each list. Keep all the lists used for every state filed by state. It's important to have these things on record if problems arise. They're also important because as things get busy in the fall, it's important to maintain organizati
Status of the States- Use this form to track the status of candidate lists through the process of entering and checking. We also use this form to update the status of primary results, keep track of who is working on which list, and track the last date a list was updated. If a state hasn’t been updated in a long time (e.g. a month) update it first.
It is important to use the "list activity logs" for each list. Keep all the lists used for every state filed by state. It's important to have these things on record if problems arise. They're also important because as things get busy in the fall, it's important to maintain organizati
Deletions:
Additions:
1) Contact Elections Offices for each State to verify information and fill in the blanks- ask Kristen about the deal with Washington State. Filing Deadlines are the last date when candidates can file paperwork declaring their candidacy for public office. Some states have one deadline for all candidates; some have staggered deadlines, generally with major party deadlines first, followed by minor/third party deadlines and occasionally write-in deadlines. Don't be fooled by the word deadline. The candidates file whenever the heck they want. Withdrawal Deadlines generally signify the last day that candidates can file a withdrawal. Different states have different polices on this matter. Some have a deadline after which withdrawals won't affect the ballot; some don't have deadlines at all. If a candidate has withdrawn, but will still be on the ballot, that candidate stays on our list. All states change lists after withdrawal deadlines.
Make sure that on the PCT Master Calendar on Google Calendar, there are Primary Dates, PCT Mail Dates, and PCT Release Dates. You do not have to do checks on those dates, but they are good reference points. While filing deadlines are mere guidelines for updates, other dates must be followed to a "T".
Make sure that on the PCT Master Calendar on Google Calendar, there are Primary Dates, PCT Mail Dates, and PCT Release Dates. You do not have to do checks on those dates, but they are good reference points. While filing deadlines are mere guidelines for updates, other dates must be followed to a "T".
Deletions:
Make sure that on the PCT Master Calendar on Google Calendar, there are Primary Dates, PCT Mail Dates, and PCT Release Dates. You do not have to do checks on those dates, but they are good reference points.
Additions:
Once PCT Director schedules PCT Mail Dates and Public Release Dates, make own Excel of expected updates called "QC Scheduled Checks). Use info from the "PCT Calendars" and "QC Info Gathered For Current Election" for scheduling these checks. Once complete, add these dates to QC's Google Calendar. Once these dates are added to Google Calendar, put this document into archives.
Make sure that on the PCT Master Calendar on Google Calendar, there are Primary Dates, PCT Mail Dates, and PCT Release Dates. You do not have to do checks on those dates, but they are good reference points.
Make sure that on the PCT Master Calendar on Google Calendar, there are Primary Dates, PCT Mail Dates, and PCT Release Dates. You do not have to do checks on those dates, but they are good reference points.
Deletions:
Additions:
==1. Entering Candidate Lists==
Deletions:
Additions:
==1. Entering Candidate Lists
For states that have really early primaries, see if they have candidate lists up yet and begin to add them to our system.
==2. Complete QC Info Gathered for Current Election Document==
==3. Entering Candidate Lists==
==4. QC Scheduled Checks==
For states that have really early primaries, see if they have candidate lists up yet and begin to add them to our system.
==2. Complete QC Info Gathered for Current Election Document==
==3. Entering Candidate Lists==
==4. QC Scheduled Checks==
Deletions:
==2. Entering Candidate Lists==
==3. QC Scheduled Checks==
Additions:
==1. Complete QC Info Gathered for Current Election Document==
==2. Entering Candidate Lists==
==3. QC Scheduled Checks==
==2. Entering Candidate Lists==
==3. QC Scheduled Checks==
Deletions:
1) Entering Candidate Lists
1) QC Scheduled Checks
