@@=====**Updating Current Officials (Federal and State Offices Only)**=====@@
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**Contact Info Check:**
Occasionally, we will also do checks of each official's contact information. If their contact information is out of date, use the following guidelines to make appropriate changes in [[http://admin.votesmart.org Admin]]:

Search for the official by last name and state or by current office. Go to the addresses tab of the individual's page. Be sure to select the appropriate office, and not the campaign address. Using the official's website, add all addresses and web addresses using the following guidelines:

[[State State Legislators' Address Types]]
[[Cong Congressional Address Types]]
[[Statewide Statewide Officials Address Types]]
[[New Entering New Addresses]]
[[Zip City, State & Zip]]
[[Phone Phone & Fax Numbers]]
[[Email E-Mail & Web Addresses]]

**Bio Check:**
Occasionally, we will also do updates of each official's bio. If so, follow the [[BioGuide Biographical Information Guidelines]].

**Leadership Position Updates:**
Typically after an election, we will do updates of each state's legislative leadership positions. Go to each state legislature's website and check each chamber's leadership. Update our database as needed. Sometimes you can find this information on the party caucus websites as well. **Make sure both houses are accounted for, for each state.**
~-Before making changes, look at [[IndividualsLeadershipPositions Leadership Positions]] for how to change an individual's leadership positions

**Committee Checks:**
When taking someone out of office make sure to transfer committee experiences to their biography tab under 'Caucus.' When putting someone into office, check the state legislature's site for their assigned committee experiences. Sometimes it takes a few months after a person has been sworn in for them to be assigned committees. If this is the case, make a note of it and check back later.
~-Follow the [[http://wiki.votesmart.org/Committees Committee Updates]] steps when making these changes.

**Photo Checks:**
When doing a bio check or a contact information check, it is usually convenient to throw a photo check into the mix. When doing these, check to make sure we have a recent photo of politicias uploaded to our website. Follow the [[http://wiki.votesmart.org/Photos Photo Updates]] steps on how to do these checks.

==**Presidential/Cabinet:**==
Presidential officials and candidates receive special treatment because of both the attention they receive and the fact that it is easier to do more frequent updates for groups of fewer offices.
__Biographical Checks:__
- **President/Cabinet:** A full update of contact information and new bio info occurs once a year.
- **Candidates:** Presidential candidates should be thoroughly researched at least two times before primaries start and two more times between the primaries and the general election.
__Contact Information Checks:__ Occur every 3 months.
__Office Information:__ Once sworn in.

==**Congressional:**==
Congressional officials and candidates are the second highest priority, right after Presidential/Cabinet. Whenever there is a vacancy or a is vacancy filled, alert Speeches so that the head of speeches can update the speech collecting tracking sheets.
__Biographical Check:__
- **Officials:** A full update of information occurs once a year.
- **Candidates:** All candidates should be checked twice before the primary and once between the primaries and the general election.
__Contact:__ Occurs every 6 months or twice a year.
__Office:__ Occurs once a year.
__Leadership:__ Occurs once a year.
__Committees:__ Occurs once a year.

==**Federal Judicial:**==
Federal Judicial covers any federal judge, including the Supreme Court, US District Courts, and the US Court of Appeals. Federal-wise, this is the data that gets the least amount of attention. This is also the level at which people are constantly being nominated and confirmed.
__Biographical:Checks:__
- **Officials:** Occurs once a year. A good place to look for some bio information of the judge is on the [[http://www.fjc.gov/ Federal Judicial Center]] website.
- **Nominations:** When you find a nomination, you put it in the [[https://docs.google.com/spreadsheets/d/1qVSnPdnSNqNvT9MBj9QA2VRA3UHIAbKVMTpb9lC1eiI/edit?usp=drive_web&ouid=100180762879341317058 Carroll Tracking Sheet]] under Federal Judicial. Since it is not guaranteed that a nominated person will actually be confirmed/Appointed, do not create a profile for them in admin until they ARE confirmed/appointed. Once they are confirmed/appointed, add them to admin if they don't already exist and do a full profiles check for them. Once you have done all this, remove them from the doc. This doc should be updated once a month.
- From here, you have up to 3 entries to put in Professional Experience:
1. For Nominations: Title: [Judge/Justice/Associate Justice/Chief Justice/etc.]; Organization: [Court Name, District, State (if US District Court)], Span: [Day of Nomination - spell out]; Special: Nominated by President [Full Name]
- Example:
- Nominated by President George W. Bush, Chief Justice, United States Supreme Court, September 6, 2005
- Nominated by President Barack Obama, Judge, United States District Court, District of Arizona, January 6, 2014
2. If the Nomination is Confirmed: Title: [Judge/Justice/Associate Justice/Chief Justice/etc.]; Organization: [Court Name, District, State (if US District Court)], Span: [Day of Confirmation]; Special: Confirmed by the United States Senate
- Example:
- Confirmed by the United States Senate, United States Supreme Court, May 7, 2006
- Confirmed by the United States Senate, United States District Court, Western District of Arkansas, January 23, 1990
3. Title: [Judge/Justice/Associate Justice/Chief Justice/etc.]; Organization: [Court Name, District, State (if US District Court)]; Span [year started-year ended/present]
- Example:
- Judge, United States District Court, Eastern District of Arkansas, 1990-1998, 2005-2013
- Senior Judge, United States Supreme Court, 2018-present
__Contact:__ Occurs once per year after being confirmed/appointed.
__Office:__ Occurs once per year.

==**Gubernatorial:**==
__Biographical Checks:__
- **Officials:** Occurs once a year.
- **Candidates:** Twice before the primaries and once between primaries and the general election.
__Contact:__ Occurs every 6 months or twice per year.
__Office:__ Occurs once per year.

==**State Legislative:**==
State Legislative is by far the largest amount of officials and candidates that the Profiles Sub-Department covers. State Leg. requires the largest number of resources in order to complete by certain deadlines.
__Biographical Checks:__
- **Officials:** Occurs once a year.
- **Candidates:** Once before the general election.
__Contact:__ Occurs every 6 months or twice a year.
__Office:__ Occurs once a year.
__Leadership:__ Occurs once a year.
__Committees:__ Occurs once a year.

==**Statewide:**==
As of early 2015, it's probably the section of Profiles that has gotten the least amount of love. We're hoping to change this.
__Biographical Checks:__
- **Officials:** Occurs once a year.
- **Candidates:** Occurs once before the primaries and once between the primaries and the general election.
__Contact:__ Occurs every 6 months or twice a year.
__Office:__ Occurs once a year.

==**State Judicial:**==
The lowest priority of everything bios does.
__Biographical Checks:__
- **Officials:** Occurs once a year.
- **Candidates:** Occurs once before the primaries and once between the primaries and the general election.
__Contact:__ Occurs once per year.
__Office:__ Occurs once per year.
__Leadership:__ Occurs once per year.

==**Changing Who Is In Office/Making Changes to an Individual's Office:**==
Before doing any adding or removing, make sure to verify with a trusted media source.

~-[[RemovingSomeoneFromOffice Removing Someone from Office in Admin]]
~-[[AddingSomeoneintoOfficeManually Adding Someone into Office Manually]]

==**Resolving Duplicates**==
[[Dupes Dealing with Dupes]]