Executive Assistance
Objective: Helping in other areas as needed, such as project management, performing research and preparing reports, helping President, or helping in other departments
Measures of Success: timely preparation of reports, reliable project management requiring minimal supervision, completing tasks to the approval of the supervisor, proactively consulting with the National Director when free time is available; providing weekly status updates on intern #s, staff hiring progress, the status of any projects assigned, what of the regular responsibilities might be behind schedule, and what he or she expects her workload to look like in the upcoming week.
Assisting National Director
- Help National Director with maintaining organization/focus.
- Perform research and prepare reports (as requested)
- Project management (as requested)
- Serve as a gatekeeper to National Director with the general public (exceptions should be made for high profile interests, foundations, board members, or those who have a personal relationship with the National Director or Vote Smart).
- Manage communications on behalf of National Director (as requested).
- Perform information management services for National Director, including maintaining their calendar and task list. When scheduling a meeting, make sure you arrange the following: meeting time for each time zone, phone number to call (or have them call us), basic agenda for meeting, participants
- Keep track of all relevant conferences and other professional development opportunities in the field and inform National Director of when they will be.
- Coordinate travel by the National Director and Department Directors for Vote Smart business. See: /export/hr/1-OFFICE MGMT AND ADMINISTRATION/Executive Assistance
- Assist the President as needed. Tasks assigned by the President or a Board member take priority, and you should let the National Director know when they occur.
- Provide support to other departments as needed, especially the Membership and Communications Department and with phone coverage.
also see: Google Apps for Administrative Assistants
