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Leadership positions in our system are based on official rosters provided by that state's legislature. Current leadership positions are added to both the offices tab and the bio tab under political experience. Non-current leadership positions are listed only in the bio tab under political experience.
Leadership Updates by Candidate
- If a person is no longer in the same leadership role but is still in that office:
- Find them in admin and bring up their candidate page
- Go to the Offices tab and select the appropriate office
- Scroll down to "Assigned Leadership," click on the leadership position, and select 'delete.'
- Go to their Bio page and update their Political Experience so it reads something like: "Majority Leader, Alabama State Senate, 2005-2009," or, if you can't find a beginning date, write "Former Majority Leader, Alabama State Senate."
- If you need to add a person to a leadership role:
- Find them in admin and bring up their candidate page
- Go to the Offices tab and select the appropriate office
- Scroll down to "Leadership Information"
- For the appropriate office, click "Assign." If the leadership position is not showing up, contact your supervisor.
- Add this new position to the Political Experience section of the Bio page, including the starting year if it is known. This should read something like: "Majority Leader, Alabama State Senate, 2009-present"
- If you need to add a leadership position to a particular state (this is rare):
- If the leadership position already exists somewhere in admin, maybe another state already has that leadership position:
- From admin's homepage and under 'Data,' click on 'Leadership' (found on the left hand side).
- Search 'National'
- Find the position of interest
- If the state you want to add the position for is already listed, click on the state and make sure the chamber of interest is also chosen. Click 'Save.'
- You also might get an error trying to add a new position. This is normal. To go around this, find a state with the same exact position, and then add the state you’re working on that way and then continue as you would have in the point above.
- If that state is not yet listed, choose the state from the drop down and add it to the list
- Click on the newly added state and choose the chamber(s) of interest. Click 'Save.'
Leadership Updates by State
- From the admin home page click on “Leadership” under the “Data” heading and search for the state.
- Select a leadership position in admin and then select the state one more time.
- Compare the official(s) listed in admin to those found on the legislature website.
- If there is a new person in the leadership role according to the legislature website click on the name in admin and add the end date for the leadership role. This date will be the year the previous legislative session ended. For example, if leadership research were being done for the 2021 legislative session, the end date for anyone previously in a leadership position would be 2020.
- Click “save” and then go to the admin list with current officials for that state. Find the official in question and either create a new experience for their leadership role or simply fill in the span with the correct end date for the experience which should already exist.
- If there was no start date in admin for the position the title for the experience should include “Former” and no span should be used.
- Delete the past holder of the leadership role and add the new official by finding them in the pool of possible officials and clicking “Add to Ldr.”
- Enter the start date for their role as whenever the legislative session for that state began and click “Save.”
- For most states this will be the year immediately following an election year, but some sessions begin before the election year has ended. Refer to this document for the session start date of each state.
- Go back to the list of officials and find the new leadership holder. Open their profile and create a new “Political” experience using the leadership position as the Title. For the Organization use the legislative body. The final product should look like “Majority Leader, Alaska State House of Representatives, 2021-present.”
- Use “Legislative Branch” for the category and the name of the state and legislative body for the tags.
- Mark progress on the tracking sheet.
- Repeat these steps for the rest of the leadership roles in admin.
For full rosters of legislative leadership, just google the state and their leadership and every legislature should have a page for it. Keep in mind, though–not all state legislatures will either have new leaders or update them on their websites immediately, so you’ll want to check back every now and then in the first month or two of each legislative session. Sites like the National Conference for State Legislatures might be helpful as a secondary source, but you’ll want to first try that state’s government website first.
Additionally, you’ll want to create google sheets for each state (and Congress) like you would for any other profiles sweep to help track your progress. Please refer to the ones done in 2023 in the Profiles folder of the google drive for examples of these kinds of sheets.
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