Completing PCT Mail Requests


Note: Mail requests should be discouraged, unless the candidate is having a real problem with the online PCT system. The better solution would be to provide the candidate with their log-in ID and password information so that they could fill out the PCT online. To do this, find the candidate in admin, go to their bio page, and select "get new online password." The candidate ID will remain the same and you can generate as many new passwords as necessary. Make sure you confirm that they are able to access the online PCT system with their log-in information.

  1. Take mail request forms from the file.
  2. Verify names and addresses in admin. Make sure that incumbents are labeled with their proper title.
  3. Open the NPAT Share Drive and go to the Letters_Labels folder for Congressional, Gubernatorial, or State Program.
  4. Select the State the candidate is from.
  5. Open an individual letter. This should be the contact where the PCT is explained and introduced (example: Alessandrini Letter).
  6. Replace the name and address of the first letter with the name and address of the person you are sending a letter to.
  7. SAVE AS a new letter under the candidate's name in the appropriate state folder within letters and labels. DO NOT simply hit save as that will erase the first candidate's letter from our records.
  8. Check to make sure you have changed the mailing date and to ensure the deadline is correct.
  9. If Sending Via Snail Mail or Fax: Print the letter (click the page you want to print and then select print current page - otherwise you will re-print the entire mail merge). Print the appropriate PCT and Bio form. If Sending Via Email Link to the appropriate PCT and Bio forms on our website, and copy+paste the text of the letter into the text of the email
  10. If Sending Via Snail Mail: Seal and stamp the letter in an addressed envelope and place it in the outgoing mail. If Sending Via Fax: fax a cover sheet along with the materials and confirm it's been received. If Sending Via Email: Send the email from the politicalcourage@ account
  11. Place request form in filing and update the candidate's contact log
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