Revision history for ProfilesManagingAssigningSchedules
Additions:
In addition, there are unique tracking sheets for updates for leadership and Committees research. [[https://docs.google.com/spreadsheets/d/1jztFMM_P19WfHNGQ0LlcEYd1AW2RdiY2r8rDq7T-GM0/edit?usp=sharing Here]] is what the leadership tracking sheet looks like, and [[https://docs.google.com/spreadsheets/d/15IDMfFV-JfMyWrKujVK9hraFFfQkfLREwbJj_A57MAc/edit?usp=sharing Here]] is what the committee tracking sheet looks like.
[[https://docs.google.com/spreadsheets/d/1c9cI2Nme_FewkNOvCVS3dsBKNMhFMwnCsUlfETb5DSM/edit#gid=0 Here]] is the tracking sheet that allows Profiles to track which states have been researched and helps the sub-department prioritize in order to meet election deadlines.
[[https://docs.google.com/spreadsheets/d/1lPQ6HHThMOOak5o9QYNAJ6yylrJch36X8JNm6DGKzcg/edit#gid=0 Here]] is an example of a tracking sheet that was used during the 2020 Election year that allowed researchers to keep track of which candidates had been researched and what data had been collected.
[[https://docs.google.com/spreadsheets/d/1c9cI2Nme_FewkNOvCVS3dsBKNMhFMwnCsUlfETb5DSM/edit#gid=0 Here]] is the tracking sheet that allows Profiles to track which states have been researched and helps the sub-department prioritize in order to meet election deadlines.
[[https://docs.google.com/spreadsheets/d/1lPQ6HHThMOOak5o9QYNAJ6yylrJch36X8JNm6DGKzcg/edit#gid=0 Here]] is an example of a tracking sheet that was used during the 2020 Election year that allowed researchers to keep track of which candidates had been researched and what data had been collected.
Deletions:
[[https://docs.google.com/spreadsheets/d/1xIr8SjEZu1uIoZxqEPLC2ioWchcEW4pZhwg5diGfWes/edit#gid=1024459803 Here]] is an example of a tracking sheet that was used during the 2018 Election year that allowed researchers to keep track of which candidates had been researched and what data had been collected.
Additions:
[[https://docs.google.com/spreadsheets/d/1OtcR7rJ59D_pIxSElu40O4kMey-RA2_V4YDbPNAunW8/edit#gid=0 Here]] is an example of what these tracking sheets look like. At the end of a research sweep, the project manager should download a copy of each tracking sheet into the research drive: Profiles > Officials Tracking > [Level of office]. The research drive copies should not replace the tracking sheets of previous years and should be named as: [Level of office] Sweep Tracker [off-year session].
Deletions:
In an off-year, Profiles uses two different types of tracking docs for each of these two offices. For congress, the [[https://docs.google.com/spreadsheets/d/1ghMayUSH7XRFHW06jnybzogvuZ-4_KrGFjYcGdP4r0s/edit?usp=drive_web&ouid=100180762879341317058 first tracking sheet]] allows researchers to track which officials have been researched and the [[https://docs.google.com/document/d/16rHTdgv8CWsXWsXi_7z6SLcryT_brQWlht7ke6DNnsk/edit second]] allows researchers to track which committees members of congress are no longer in.
For State Legislative research, the first doc allows the sub-department to track which states have been researched and the second allows researchers to see who within those states has been researched.
Revision [57328]
Edited on 2020-12-16 16:31:37 by JamesW [Adjustments made for 2020 research updates]Deletions:
[[https://www.carrollpublishing.com/news.aspx Carroll Publishing - News]]
- Carroll Publishing should be checked once a day for updates by one of the Profiles staff members. This is not an intern project. Updates we look for include, but are not limited to: deaths, appointments, resignations, and elections for everything from Presidential/Cabinet to Federal/State Judicial. The staff member in charge of checking for these updates should use the [[https://docs.google.com/spreadsheets/d/1qVSnPdnSNqNvT9MBj9QA2VRA3UHIAbKVMTpb9lC1eiI/edit#gid=58176005 Carroll Tracking Sheet]]. If you're unsure whether to take something, here are a few docs to reference before asking someone else:
- [[StatewideCoverage]]
- [[https://docs.google.com/spreadsheets/d/17lFcM4p-qnHRgctRL6MsxoXWVwyr9Y8WDi6RrUYOkYI/edit#gid=0 Cabinet Positions Vote Smart Tracks]]
- [[https://docs.google.com/document/d/1MqkQwjbyZz3HNfaRgf4B-OQ6f7jbYLA_6awgzi0KR2M/edit Judicial Positions Vote Smart Tracks]]
Revision [53949]
Edited on 2018-11-16 13:50:07 by Lucia [Adjustments made for 2020 research updates]Additions:
- Carroll Publishing should be checked once a day for updates by one of the Profiles staff members. This is not an intern project. Updates we look for include, but are not limited to: deaths, appointments, resignations, and elections for everything from Presidential/Cabinet to Federal/State Judicial. The staff member in charge of checking for these updates should use the [[https://docs.google.com/spreadsheets/d/1qVSnPdnSNqNvT9MBj9QA2VRA3UHIAbKVMTpb9lC1eiI/edit#gid=58176005 Carroll Tracking Sheet]]. If you're unsure whether to take something, here are a few docs to reference before asking someone else:
- [[StatewideCoverage]]
- [[https://docs.google.com/spreadsheets/d/17lFcM4p-qnHRgctRL6MsxoXWVwyr9Y8WDi6RrUYOkYI/edit#gid=0 Cabinet Positions Vote Smart Tracks]]
- [[https://docs.google.com/document/d/1MqkQwjbyZz3HNfaRgf4B-OQ6f7jbYLA_6awgzi0KR2M/edit Judicial Positions Vote Smart Tracks]]
- [[StatewideCoverage]]
- [[https://docs.google.com/spreadsheets/d/17lFcM4p-qnHRgctRL6MsxoXWVwyr9Y8WDi6RrUYOkYI/edit#gid=0 Cabinet Positions Vote Smart Tracks]]
- [[https://docs.google.com/document/d/1MqkQwjbyZz3HNfaRgf4B-OQ6f7jbYLA_6awgzi0KR2M/edit Judicial Positions Vote Smart Tracks]]
Deletions:
==Recording Losers==
All candidacy should be reflected after an election - be it for the winners or the losers. Winners obviously take precedence - update all of their profiles, including Office contact info, leadership positions, and committee assignments first before the losers are dealt with.
[[https://docs.google.com/spreadsheets/d/1-Xje0YbNYTgwth67gUDzBBIEv3HFDR7X8SFFT6g8jKg/edit#gid=0 2014 losers tracking sheet]]
- Carroll Publishing should be checked once a day for updates by one of the Profiles staff members. This is not an intern project. Updates we look for include, but are not limited to: deaths, appointments, resignations, and elections for everything from Presidential/Cabinet to Federal/State Judicial to Mayors for towns with populations greater than 29,000. If you're unsure whether to take something, consult what we have in Admin on the subject matter; example: Secretary of Administration for Pennsylvania
- A few examples:
- [[https://www.carrollpublishing.com/whoentry.aspx?entry_number=117598 Paul Farrow WI Senate resignation]] - this entry also mentions a special election and you should see if the PCT department knows about it;
- [[https://www.carrollpublishing.com/whoentry.aspx?entry_number=117601 Scott Fiegen SD Senate appointment]] - this entry also talks about an official who resigned - make sure it is known in Admin;
- [[https://www.carrollpublishing.com/whoentry.aspx?entry_number=117616 Arlington, TX Mayor Robert Cluck loses re-election]] - this entry goes over who lost and who won the mayoral election. Reflect it in Admin. This is a portion of what Political Resources does, but they might not get to it the same day you see it;
- and, [[https://www.carrollpublishing.com/whoentry.aspx?entry_number=114329 Dale Drozd nominated as US District Court (USDC) Judge for Eastern District of CA]] - this entry talks about a nomination for the USDC. In this case, you'd see if Drozd is in Admin, if not, add him as a candidate and add his nomination to his Office tab, then take his candidate ID # and put in in the tracking sheet [[https://docs.google.com/spreadsheets/d/15DEWQqmvtRErqJw_K9rsptBSMtJLHA9KyHLwU3iol-c/edit#gid=6 Individual IDs for Update]]. When the tracking sheet next gets updated, that person can check if Drozd is still just a nomination or if he got confirmed by the Senate. The Individual IDs tracking sheet can be an intern project.
## Add template tracking doc
## Link to google doc tracking doc
Revision [53948]
Edited on 2018-11-16 13:35:24 by Lucia [Adjustments made for 2020 research updates]No Differences
Revision [53947]
Edited on 2018-11-16 13:35:10 by Lucia [Adjustments made for 2020 research updates]No Differences
Revision [53946]
Edited on 2018-11-16 13:34:33 by Lucia [Adjustments made for 2020 research updates]No Differences
Revision [53945]
Edited on 2018-11-16 13:28:20 by Lucia [Adjustments made for 2020 research updates]Additions:
[[https://docs.google.com/spreadsheets/d/1hiyMBcp4AeljJczRjyvYQqlGLs8CJMYVRGGSSfh9OEs/edit?usp=drive_web&ouid=100180762879341317058 Here]] is what the overall tracking sheet looks like.
[[https://docs.google.com/spreadsheets/d/1n0UGqdZUBwgA54IxFiLbfpuTSQPnrHn5jbKDRdG3GAA/edit#gid=0 Here]] is what the tracking sheet for each state looks like.
[[https://docs.google.com/spreadsheets/d/1JCmM9t3QftK2eJqRahJn_IlGO-vTYfytWCDCWVUbWU4/edit#gid=0 Here]] is the tracking sheet that allows Profiles to track which states have been researched and helps the sub-department prioritize in order to meet election deadlines.
[[https://docs.google.com/spreadsheets/d/1xIr8SjEZu1uIoZxqEPLC2ioWchcEW4pZhwg5diGfWes/edit#gid=1024459803 Here]] is an example of a tracking sheet that was used during the 2018 Election year that allowed researchers to keep track of which candidates had been researched and what data had been collected.
[[https://docs.google.com/spreadsheets/d/1n0UGqdZUBwgA54IxFiLbfpuTSQPnrHn5jbKDRdG3GAA/edit#gid=0 Here]] is what the tracking sheet for each state looks like.
[[https://docs.google.com/spreadsheets/d/1JCmM9t3QftK2eJqRahJn_IlGO-vTYfytWCDCWVUbWU4/edit#gid=0 Here]] is the tracking sheet that allows Profiles to track which states have been researched and helps the sub-department prioritize in order to meet election deadlines.
[[https://docs.google.com/spreadsheets/d/1xIr8SjEZu1uIoZxqEPLC2ioWchcEW4pZhwg5diGfWes/edit#gid=1024459803 Here]] is an example of a tracking sheet that was used during the 2018 Election year that allowed researchers to keep track of which candidates had been researched and what data had been collected.
Deletions:
2.[[https://docs.google.com/spreadsheets/d/1n0UGqdZUBwgA54IxFiLbfpuTSQPnrHn5jbKDRdG3GAA/edit#gid=0 Here]] is what the tracking sheet for each state looks like.
-[[https://docs.google.com/spreadsheets/d/1JCmM9t3QftK2eJqRahJn_IlGO-vTYfytWCDCWVUbWU4/edit#gid=0 Here]] is the tracking sheet that allows Profiles to track which states have been researched and helps the sub-department prioritize in order to meet election deadlines.
-[[https://docs.google.com/spreadsheets/d/1xIr8SjEZu1uIoZxqEPLC2ioWchcEW4pZhwg5diGfWes/edit#gid=1024459803 Here]] is an example of a tracking sheet that was used during the 2018 Election year that allowed researchers to keep track of which candidates had been researched and what data had been collected.
Revision [53944]
Edited on 2018-11-16 13:27:41 by Lucia [Adjustments made for 2020 research updates]Additions:
-Congressional
-State Legislative
1.[[https://docs.google.com/spreadsheets/d/1hiyMBcp4AeljJczRjyvYQqlGLs8CJMYVRGGSSfh9OEs/edit?usp=drive_web&ouid=100180762879341317058 Here]] is what the overall tracking sheet looks like.
2.[[https://docs.google.com/spreadsheets/d/1n0UGqdZUBwgA54IxFiLbfpuTSQPnrHn5jbKDRdG3GAA/edit#gid=0 Here]] is what the tracking sheet for each state looks like.
-State Legislative
1.[[https://docs.google.com/spreadsheets/d/1hiyMBcp4AeljJczRjyvYQqlGLs8CJMYVRGGSSfh9OEs/edit?usp=drive_web&ouid=100180762879341317058 Here]] is what the overall tracking sheet looks like.
2.[[https://docs.google.com/spreadsheets/d/1n0UGqdZUBwgA54IxFiLbfpuTSQPnrHn5jbKDRdG3GAA/edit#gid=0 Here]] is what the tracking sheet for each state looks like.
Deletions:
-State Legislative
-[[https://docs.google.com/spreadsheets/d/1hiyMBcp4AeljJczRjyvYQqlGLs8CJMYVRGGSSfh9OEs/edit?usp=drive_web&ouid=100180762879341317058 Here]] is what the overall tracking sheet looks like.
-[[https://docs.google.com/spreadsheets/d/1n0UGqdZUBwgA54IxFiLbfpuTSQPnrHn5jbKDRdG3GAA/edit#gid=0 Here]] is what the tracking sheet for each state looks like.
Revision [53943]
Edited on 2018-11-16 13:27:05 by Lucia [Adjustments made for 2020 research updates]Additions:
-President/Cabinet
-Gubernatorial
-Statewide
-Federal Judicial
-State Judicial
-Gubernatorial
-Statewide
-Federal Judicial
-State Judicial
Deletions:
-Gubernatorial
-Statewide
-Federal Judicial
-State Judicial
Revision [53942]
Edited on 2018-11-16 13:26:24 by Lucia [Adjustments made for 2020 research updates]Additions:
-[[https://docs.google.com/spreadsheets/d/1n0UGqdZUBwgA54IxFiLbfpuTSQPnrHn5jbKDRdG3GAA/edit#gid=0 Here]] is what the tracking sheet for each state looks like.
Deletions:
Revision [53941]
Edited on 2018-11-16 13:25:33 by Lucia [Adjustments made for 2020 research updates]Additions:
In an off-year, Profiles uses two different types of tracking docs for each of these two offices. For congress, the [[https://docs.google.com/spreadsheets/d/1ghMayUSH7XRFHW06jnybzogvuZ-4_KrGFjYcGdP4r0s/edit?usp=drive_web&ouid=100180762879341317058 first tracking sheet]] allows researchers to track which officials have been researched and the [[https://docs.google.com/document/d/16rHTdgv8CWsXWsXi_7z6SLcryT_brQWlht7ke6DNnsk/edit second]] allows researchers to track which committees members of congress are no longer in.
Deletions:
Revision [53940]
Edited on 2018-11-16 13:24:32 by Lucia [Adjustments made for 2020 research updates]Additions:
The next and most efficient step is to run a query that will pull the names of candidates/officials the department wants to research. During election years, the best query to use is the [[https://docs.google.com/document/d/1ReBSEbrhoDH-k41LytjBG6BU2mYfY7ygR-5Y-8-VbS0/edit Candidate Lists]] query that allows you to pull every candidate running in a specific state for a specific, non-special, cycle (primary or general). During off-years, the best query to use is [[https://docs.google.com/document/d/1QDRqnFEMDyCxomqSTgTlrLAFI7cZ3TaB_1_vTgOLy_A/edit People Currently In Office]]. You can also reach these same queries through the Profiles folder in the research drive: Profiles > QC > Queries.
Once all of this information has been put into a tracking doc, the research can begin. Examples of these tracking sheets can be found under Off-Year Research and Elections Research.
Assignments should be based on scheduled updates, which can be found on the [[ProfilesDataStandards Data Standards]] page. Using the **Frequency of Updates** section, this page tells profiles how often per year certain research should be done.
===Off-Year Research===
The research Profiles does varies per office during an off-year. For this reason, the tracking docs used will vary in appearance with the office being researched.
**Offices that only get Biographical Research, Roster Checks and Address Checks are:**
-President/Cabinet
-Gubernatorial
-Statewide
-Federal Judicial
-State Judicial
[[https://docs.google.com/spreadsheets/d/1OtcR7rJ59D_pIxSElu40O4kMey-RA2_V4YDbPNAunW8/edit#gid=0 Here]] is an example of what these tracking sheets look like. These Google tracking sheets should be updated on a continuous basis rather than creating a new one for each session. At the end of a research sweep, the project manager should download a copy of each tracking sheet into the research drive: Profiles > Officials Tracking > [Level of office]. The research drive copies should not replace the tracking sheets of previous years and should be named as: [Level of office] Sweep Tracker [off-year session].
Ex: Cong. Sweep Tracker 2017-2018
**Offices that get Biographical Research, Roster Checks, Address Checks, and Committee/Leadership Checks are:**
-Congressional
-State Legislative
In an off-year, Profiles uses two different types of tracking docs for each of these two offices. For congress, the [[https://docs.google.com/spreadsheets/d/1ghMayUSH7XRFHW06jnybzogvuZ-4_KrGFjYcGdP4r0s/edit?usp=drive_web&ouid=100180762879341317058 first tracking sheet]] allows researchers to track which officials have been researched and the [[https://docs.google.com/document/d/16rHTdgv8CWsXWsXi_7z6SLcryT_brQWlht7ke6DNnsk/edit second]] allows researches to track which committees members of congress are no longer in.
For State Legislative research, the first doc allows the sub-department to track which states have been researched and the second allows researchers to see who within those states has been researched.
-[[https://docs.google.com/spreadsheets/d/1hiyMBcp4AeljJczRjyvYQqlGLs8CJMYVRGGSSfh9OEs/edit?usp=drive_web&ouid=100180762879341317058 Here]] is what the overall tracking sheet looks like.
-[[https://docs.google.com/spreadsheets/d/1n0UGqdZUBwgA54IxFiLbfpuTSQPnrHn5jbKDRdG3GAA/edit#gid=0 Here]] is what the tracking sheet for each state looks like. $$ Add template tracking doc
As mentioned above, these Google sheets should be updated on a continuous basis but when saved into the research drive, tracking sheets of previous years should not be replaced. Naming should also follow the same format.
===Elections Research===
During an election year, Profiles will do a full research sweep on candidates running for most offices covered by Vote Smart. Due to the number of candidates that are researched at this time, the tracking docs are more standardized than the ones for off-years. The sub-department uses 2 different types of tracking sheets during the election season.
-[[https://docs.google.com/spreadsheets/d/1JCmM9t3QftK2eJqRahJn_IlGO-vTYfytWCDCWVUbWU4/edit#gid=0 Here]] is the tracking sheet that allows Profiles to track which states have been researched and helps the sub-department prioritize in order to meet election deadlines.
-[[https://docs.google.com/spreadsheets/d/1xIr8SjEZu1uIoZxqEPLC2ioWchcEW4pZhwg5diGfWes/edit#gid=1024459803 Here]] is an example of a tracking sheet that was used during the 2018 Election year that allowed researchers to keep track of which candidates had been researched and what data had been collected.
Unlike with off-year Google sheets, a new folder with new tracking sheets should be created for every election year in the Google Drive. Once an election has passed, all these docs should be downloaded to the research drive: Profiles > Elections > [Year] Election > [Level of Office].
Once all of this information has been put into a tracking doc, the research can begin. Examples of these tracking sheets can be found under Off-Year Research and Elections Research.
Assignments should be based on scheduled updates, which can be found on the [[ProfilesDataStandards Data Standards]] page. Using the **Frequency of Updates** section, this page tells profiles how often per year certain research should be done.
===Off-Year Research===
The research Profiles does varies per office during an off-year. For this reason, the tracking docs used will vary in appearance with the office being researched.
**Offices that only get Biographical Research, Roster Checks and Address Checks are:**
-President/Cabinet
-Gubernatorial
-Statewide
-Federal Judicial
-State Judicial
[[https://docs.google.com/spreadsheets/d/1OtcR7rJ59D_pIxSElu40O4kMey-RA2_V4YDbPNAunW8/edit#gid=0 Here]] is an example of what these tracking sheets look like. These Google tracking sheets should be updated on a continuous basis rather than creating a new one for each session. At the end of a research sweep, the project manager should download a copy of each tracking sheet into the research drive: Profiles > Officials Tracking > [Level of office]. The research drive copies should not replace the tracking sheets of previous years and should be named as: [Level of office] Sweep Tracker [off-year session].
Ex: Cong. Sweep Tracker 2017-2018
**Offices that get Biographical Research, Roster Checks, Address Checks, and Committee/Leadership Checks are:**
-Congressional
-State Legislative
In an off-year, Profiles uses two different types of tracking docs for each of these two offices. For congress, the [[https://docs.google.com/spreadsheets/d/1ghMayUSH7XRFHW06jnybzogvuZ-4_KrGFjYcGdP4r0s/edit?usp=drive_web&ouid=100180762879341317058 first tracking sheet]] allows researchers to track which officials have been researched and the [[https://docs.google.com/document/d/16rHTdgv8CWsXWsXi_7z6SLcryT_brQWlht7ke6DNnsk/edit second]] allows researches to track which committees members of congress are no longer in.
For State Legislative research, the first doc allows the sub-department to track which states have been researched and the second allows researchers to see who within those states has been researched.
-[[https://docs.google.com/spreadsheets/d/1hiyMBcp4AeljJczRjyvYQqlGLs8CJMYVRGGSSfh9OEs/edit?usp=drive_web&ouid=100180762879341317058 Here]] is what the overall tracking sheet looks like.
-[[https://docs.google.com/spreadsheets/d/1n0UGqdZUBwgA54IxFiLbfpuTSQPnrHn5jbKDRdG3GAA/edit#gid=0 Here]] is what the tracking sheet for each state looks like. $$ Add template tracking doc
As mentioned above, these Google sheets should be updated on a continuous basis but when saved into the research drive, tracking sheets of previous years should not be replaced. Naming should also follow the same format.
===Elections Research===
During an election year, Profiles will do a full research sweep on candidates running for most offices covered by Vote Smart. Due to the number of candidates that are researched at this time, the tracking docs are more standardized than the ones for off-years. The sub-department uses 2 different types of tracking sheets during the election season.
-[[https://docs.google.com/spreadsheets/d/1JCmM9t3QftK2eJqRahJn_IlGO-vTYfytWCDCWVUbWU4/edit#gid=0 Here]] is the tracking sheet that allows Profiles to track which states have been researched and helps the sub-department prioritize in order to meet election deadlines.
-[[https://docs.google.com/spreadsheets/d/1xIr8SjEZu1uIoZxqEPLC2ioWchcEW4pZhwg5diGfWes/edit#gid=1024459803 Here]] is an example of a tracking sheet that was used during the 2018 Election year that allowed researchers to keep track of which candidates had been researched and what data had been collected.
Unlike with off-year Google sheets, a new folder with new tracking sheets should be created for every election year in the Google Drive. Once an election has passed, all these docs should be downloaded to the research drive: Profiles > Elections > [Year] Election > [Level of Office].
Deletions:
$$ Create general tracking doc at some point and link to it.
$$ Link to Data Standards page and point to frequency of updates section
===Biographical and Contact Research===
$$ Add template tracking doc
===Roster Checks===
$$ Add template tracking doc
$$ Link to google doc tracking doc.
===Committee/Leadership===
$$ Add template tracking doc
$$ Link to google doc tracking doc
===Elections===
$$ Add template tracking doc
$$ Link to google doc tracking doc
$$ Are roster checks/committee/leadership/elections the same doc???
Revision [53931]
Edited on 2018-11-16 12:14:17 by Lucia [Adjustments made for 2020 research updates]Additions:
=====**Work Assignments in the Profiles Sub-Department**=====
Assigning work is an essential part of managing the Profiles Sub-Department. This involves creating effective and efficient tracking documents that will allow Profiles to stay up-to-date with scheduled roster checks, biographical/contact information research, committee assignment checks, etc.. It also allows Profiles to prioritize research in an efficient manner, allowing the sub-department to stay on top of it's responsibilities during election years.
In Profiles, tracking sheets allow everyone to stay on the same page as to what states or which candidates/officials have already been researched and which ones still need to be looked at. They help Profiles prioritize what research needs to be done first and helps keep Profiles on track. When creating tracking sheets, it's important to make note of what information the Profiles Sub-Department is looking to collect. Once that has been determined, making the docs becomes a lot easier. For example, in an election year, Profiles aims to collect biographical information, contact, information, social media and photos. In an off year, Profiles aims to collect official websites/social media, contact information, biographical information, photos, committee assignments, and leadership positions.
The next and most efficient step is to run a query that will pull the names of candidates/officials the department wants to research. During election years, the best query to use is the [[https://docs.google.com/document/d/1ReBSEbrhoDH-k41LytjBG6BU2mYfY7ygR-5Y-8-VbS0/edit Candidate Lists]] query that allows you to pull every candidate running in a specific state for a specific, non-special, cycle (primary or general). During off-years, the best query to use is [[https://docs.google.com/document/d/1QDRqnFEMDyCxomqSTgTlrLAFI7cZ3TaB_1_vTgOLy_A/edit People Currently In Office]].$$ Introduce how profiles uses tracking sheets. Tracking sheets for each can also be talked about under the "Assigning Schedules" header. Jamieson will upload an example tracking sheet that was completed (template)
Assigning work is an essential part of managing the Profiles Sub-Department. This involves creating effective and efficient tracking documents that will allow Profiles to stay up-to-date with scheduled roster checks, biographical/contact information research, committee assignment checks, etc.. It also allows Profiles to prioritize research in an efficient manner, allowing the sub-department to stay on top of it's responsibilities during election years.
In Profiles, tracking sheets allow everyone to stay on the same page as to what states or which candidates/officials have already been researched and which ones still need to be looked at. They help Profiles prioritize what research needs to be done first and helps keep Profiles on track. When creating tracking sheets, it's important to make note of what information the Profiles Sub-Department is looking to collect. Once that has been determined, making the docs becomes a lot easier. For example, in an election year, Profiles aims to collect biographical information, contact, information, social media and photos. In an off year, Profiles aims to collect official websites/social media, contact information, biographical information, photos, committee assignments, and leadership positions.
The next and most efficient step is to run a query that will pull the names of candidates/officials the department wants to research. During election years, the best query to use is the [[https://docs.google.com/document/d/1ReBSEbrhoDH-k41LytjBG6BU2mYfY7ygR-5Y-8-VbS0/edit Candidate Lists]] query that allows you to pull every candidate running in a specific state for a specific, non-special, cycle (primary or general). During off-years, the best query to use is [[https://docs.google.com/document/d/1QDRqnFEMDyCxomqSTgTlrLAFI7cZ3TaB_1_vTgOLy_A/edit People Currently In Office]].$$ Introduce how profiles uses tracking sheets. Tracking sheets for each can also be talked about under the "Assigning Schedules" header. Jamieson will upload an example tracking sheet that was completed (template)
Deletions:
=====**Assigning Work in the Profiles Sub-Department**=====
Assigning work is an essential part of managing the Profiles Sub-Department. This involves creating effective and efficient tracking documents, organizing a schedule of updates by state and election, and assigning schedules to work on based on upcoming election dates and general schedules of updates.
$$ Introduce how profiles uses tracking sheets. Tracking sheets for each can also be talked about under the "Assigning Schedules" header. Jamieson will upload an example tracking sheet that was completed (template)
Additions:
All candidacy should be reflected after an election - be it for the winners or the losers. Winners obviously take precedence - update all of their profiles, including Office contact info, leadership positions, and committee assignments first before the losers are dealt with.
[[https://docs.google.com/spreadsheets/d/1-Xje0YbNYTgwth67gUDzBBIEv3HFDR7X8SFFT6g8jKg/edit#gid=0 2014 losers tracking sheet]]
[[https://docs.google.com/spreadsheets/d/1-Xje0YbNYTgwth67gUDzBBIEv3HFDR7X8SFFT6g8jKg/edit#gid=0 2014 losers tracking sheet]]
Additions:
==Carroll Publishing==
[[https://www.carrollpublishing.com/news.aspx Carroll Publishing - News]]
- Carroll Publishing should be checked once a day for updates by one of the Profiles staff members. This is not an intern project. Updates we look for include, but are not limited to: deaths, appointments, resignations, and elections for everything from Presidential/Cabinet to Federal/State Judicial to Mayors for towns with populations greater than 29,000. If you're unsure whether to take something, consult what we have in Admin on the subject matter; example: Secretary of Administration for Pennsylvania
- A few examples:
- [[https://www.carrollpublishing.com/whoentry.aspx?entry_number=117598 Paul Farrow WI Senate resignation]] - this entry also mentions a special election and you should see if the PCT department knows about it;
- [[https://www.carrollpublishing.com/whoentry.aspx?entry_number=117601 Scott Fiegen SD Senate appointment]] - this entry also talks about an official who resigned - make sure it is known in Admin;
- [[https://www.carrollpublishing.com/whoentry.aspx?entry_number=117616 Arlington, TX Mayor Robert Cluck loses re-election]] - this entry goes over who lost and who won the mayoral election. Reflect it in Admin. This is a portion of what Political Resources does, but they might not get to it the same day you see it;
- and, [[https://www.carrollpublishing.com/whoentry.aspx?entry_number=114329 Dale Drozd nominated as US District Court (USDC) Judge for Eastern District of CA]] - this entry talks about a nomination for the USDC. In this case, you'd see if Drozd is in Admin, if not, add him as a candidate and add his nomination to his Office tab, then take his candidate ID # and put in in the tracking sheet [[https://docs.google.com/spreadsheets/d/15DEWQqmvtRErqJw_K9rsptBSMtJLHA9KyHLwU3iol-c/edit#gid=6 Individual IDs for Update]]. When the tracking sheet next gets updated, that person can check if Drozd is still just a nomination or if he got confirmed by the Senate. The Individual IDs tracking sheet can be an intern project.
[[https://www.carrollpublishing.com/news.aspx Carroll Publishing - News]]
- Carroll Publishing should be checked once a day for updates by one of the Profiles staff members. This is not an intern project. Updates we look for include, but are not limited to: deaths, appointments, resignations, and elections for everything from Presidential/Cabinet to Federal/State Judicial to Mayors for towns with populations greater than 29,000. If you're unsure whether to take something, consult what we have in Admin on the subject matter; example: Secretary of Administration for Pennsylvania
- A few examples:
- [[https://www.carrollpublishing.com/whoentry.aspx?entry_number=117598 Paul Farrow WI Senate resignation]] - this entry also mentions a special election and you should see if the PCT department knows about it;
- [[https://www.carrollpublishing.com/whoentry.aspx?entry_number=117601 Scott Fiegen SD Senate appointment]] - this entry also talks about an official who resigned - make sure it is known in Admin;
- [[https://www.carrollpublishing.com/whoentry.aspx?entry_number=117616 Arlington, TX Mayor Robert Cluck loses re-election]] - this entry goes over who lost and who won the mayoral election. Reflect it in Admin. This is a portion of what Political Resources does, but they might not get to it the same day you see it;
- and, [[https://www.carrollpublishing.com/whoentry.aspx?entry_number=114329 Dale Drozd nominated as US District Court (USDC) Judge for Eastern District of CA]] - this entry talks about a nomination for the USDC. In this case, you'd see if Drozd is in Admin, if not, add him as a candidate and add his nomination to his Office tab, then take his candidate ID # and put in in the tracking sheet [[https://docs.google.com/spreadsheets/d/15DEWQqmvtRErqJw_K9rsptBSMtJLHA9KyHLwU3iol-c/edit#gid=6 Individual IDs for Update]]. When the tracking sheet next gets updated, that person can check if Drozd is still just a nomination or if he got confirmed by the Senate. The Individual IDs tracking sheet can be an intern project.
Deletions:
Additions:
This page is currently under construction. $$ designates notes made by Jamieson.
$$ Introduce how profiles uses tracking sheets. Tracking sheets for each can also be talked about under the "Assigning Schedules" header. Jamieson will upload an example tracking sheet that was completed (template)
$$ Create general tracking doc at some point and link to it.
$$ Link to Data Standards page and point to frequency of updates section
$$ Add template tracking doc
$$ Add template tracking doc
$$ Link to google doc tracking doc.
$$ Add template tracking doc
$$ Link to google doc tracking doc
$$ Add template tracking doc
$$ Link to google doc tracking doc
$$ Are roster checks/committee/leadership/elections the same doc???
$$ Introduce how profiles uses tracking sheets. Tracking sheets for each can also be talked about under the "Assigning Schedules" header. Jamieson will upload an example tracking sheet that was completed (template)
$$ Create general tracking doc at some point and link to it.
$$ Link to Data Standards page and point to frequency of updates section
$$ Add template tracking doc
$$ Add template tracking doc
$$ Link to google doc tracking doc.
$$ Add template tracking doc
$$ Link to google doc tracking doc
$$ Add template tracking doc
$$ Link to google doc tracking doc
$$ Are roster checks/committee/leadership/elections the same doc???
Deletions:
## Introduce how profiles uses tracking sheets. Tracking sheets for each can also be talked about under the "Assigning Schedules" header. Jamieson will upload an example tracking sheet that was completed (template)
## Create general tracking doc at some point and link to it.
##Link to Data Standards page and point to frequency of updates section
## Link to google doc tracking doc.
## Are roster checks/committee/leadership/elections the same doc???
Additions:
This page is currently under construction. "##" designates notes made by Jamieson.
